Improving the value ofexamination procurement in Sussex Tim Strickland CEO, FE Sussex
FE Sussex-value for money procurement fromAwarding Bodies Set the context of who we are and why we have done this Talk about the methodology we used Discuss what can be gained Suggest successful ways of improving value for money Talk about the future
FE Sussex -value for money procurement from Awarding Bodies “Gentlemen: we are running out of money”and yet “…(the) finance committee’s cases of administrative waste and inefficiency Winston Churchill, History of WWII, Pg 352 Vol IVI always study (sic) with great interest”
FE SussexThe consortium company of the 12 post-sixteenSussex colleges
The 12 post-sixteen Sussex colleges Total turnover £228.21M pa Total examination board spend £5.1M pa
The 12 post-sixteen Sussex colleges Five Sixth Form colleges Six General Further Education colleges One specialist land-based college
Colleges as businesses All colleges are businesses in their own right and therefore have •Suppliers and customers •Business philosophy •Business ethic Awarding bodies are suppliers of services to colleges
The efficiency programme Our aim To improve the value for money we receive from the suppliers who provide services to our member colleges
What are the pros and cons ofcollaborative working? Group question What are the pros and cons of collaborative working?
Collaborative working The pros Strength Ideas PRD Pulling power Success The cons •Trust – is it truly there? •Understanding – who wants what •Relationships – take time! •External politics – difficult!! ……
The efficiency programme Question? Why has the awarding body agenda come to the fore? •Government •Ofqual •Customers •Fashion •Inefficiency •Value for money agenda
What we set out to put right!
How we’re doing
Our awarding bodies target savings10% savings by July 2011
Smarter examination procurementGroup question How many awarding bodies do you use in your college? What is the amount of total spend? What is the spread of spend?
How we started the process of value formoney improvement Undertook a spend analysis on awarding bodies within our consortium What it told us What it did not tell us The result - a plan of action
Conducting a spend analysis Group question What will the end result look like?
The results of our spendanalysis- An enormous spreadsheet – 12 rows deep, 59 columns wide Maximum spend – minimum spend
Our end result - the format of our spend analysis: Universit British y ofName of Horse British Cambrid ABCCollege AQA OCN OCR Soc Council NCFE ASDAN EAL EDI EMTA Lantra ge ESOL AWARDSPlumptonNorthbrookChichesterCCBBhasvicSDCSCCVarndeanCollyersWorthingCSCBexhill 0
The results of our spendanalysis- 18% City and Guilds Edexcel 57% Other 25%
The results of our spend analysis Knowledge of spend with each awarding body Strategic targeting of leading boards Realisation of the need to target spending An ability to talk with confidence to awarding bodies The need to get on our bike and talk to awarding bodies Concerns by our colleges over effects on teaching, success rates and L&M
FE SussexWhat do we do now?
FE SussexWhat do we do now?Look to achieve our original aim of improvingvalue for money for our colleges
Improve value for money HOW?
FE SussexWhat do we do now? By consolidating and targeting our business and using the advantages this could bring
FE SussexWhat do we do now? Approach the largest awarding bodies with an offer of a strategic partnership
Group question What should a partnership arrangement offer - on both sides
What a partnership could offerSome examples Financial gain Improved efficiency Enhanced CPD Marketing help Financial analysis and assistance
What do we want from an awardingbody? Service Value for money Someone who knows the job Someone who takes action Accurate and concise information Ease of contact and availability
What’s going to get in the way Barriers Problems Obstacles Stumbling blocks Challenges
Suggest five examples of barriers and putthem in rank order! Group question
Barriers, challenges, obstaclesFrom our experience: From exams…We don’t need to change From curriculum teams…doom and gloom Cross college…inertia in planning Ignorance of the strategic objective
The results of talking –Success Incentive discounts linked to level of turnoverValue added enhancements such as: Key account managers Improved quality assurance assistance Speedy turnaround of registrations and certification Early alerting to problems Free CPD and staff development Sponsorship of award ceremonies
Celebrating the achievement ofvocational learners in Sussex
Who are they and what didthey say?.. Nobody said there would be days like this…(and his aunt said “ you’ll never make a living out of playing a guitar”) The times they are a-changing… There wil be fewer peopl to m anage. C olaboration is about l e l saving costs, both front and curricul areas… l um ook around at your com petitors… we need to be im aginative and take risks … (24.6.1 0, Bloom sbury Hotel– Future of Further Ed ucation)
Future ways of workingfor colleges Tender exercises for suppliers of qualifications Having preferred suppliers of qualifications – from tendering Forgingmeaningful and commercially advantageous partnerships
The future: Rationalisation of the number of awarding bodies we deal with Formation of two-way strategic alliancesPrice reduction and value for money increaseThe need to incorporate open and fair competition under UK procurement rules
The future:The introduction of tendering –driving down costs and increasing service levelsOpportunity to become an awarding body Regionally or sub-regionally