Cycle 2 Strategic Sourcing Savings Summary (in $M) TBD TBD TBD $24.3 November Heavy Duty Dump Trucks TBD TBD TBD $10.5 November Advertising – Creative TBD TBD TBD $20.5 November Advertising – Media TBD TBD TBD $87.0 November Medical Services TBD TBD TBD $25.2 November Print TBD TBD TBD $18.3 November MRO Supplies TBD TBD TBD $9.5 November Fleet Outside Shops TBD TBD CAI Awarded Supplier TBD TBD $7.0 November Fleet Auto Parts TBD TBD $2.9 November Fleet Tires $22.3 $19.8 $65.0 Complete IT Contracted Services M/WBE Spend Annual Savings Previous Annual Spend Status (Time to Completion) Commodity/ Service
Continuity of Government (Consulting Services) – New (facilitating development of plans or specific elements such as: evacuation plans, leadership succession, assessment of risks/vulnerabilities, etc.)
GIS Services (Consulting/Programming)
Independent Verification & Validation (Consulting Services) – New (3 rd - party quality assurance, defect investigation, requirements validation and tracing, vendor analysis and selection, defect investigation, etc.)
COTS Software Services – Planning, workflow analysis, data migration, systems and integration testing, installation, configuration, performance tuning, quality assurance, customization and documentation, etc.
Wireless Antenna Support Services – No longer needed
Prior Service Categories Not on New ITQ Contract
Contract ME # 481350 Qualified Service Provider Statistics Software Development Services 91/26 IT Training – Non-Classroom 18/6 IT Training – Classroom 21/3 IV & V 13/5 GIS Services 30/3 Continuity of Government 7/1 Consulting Services 78/15 Wireless Networking 13/1 LANs/WANs 38/9 Biometrics 2/1 Service Category Qualified/SDB
For more Information regarding the ITQ process, visit the ITQ Web site at: www.itq.state.pa.us
Brenda Bobb Enterprise IT Strategic Planning Chief OA/OIT/Bureau of IT Planning & Administration IT Procurement Review Process
Executive Order 2004-8 broadens the role of the Office of Administration/Office for Information Technology (OA/OIT) by requiring agencies to receive approval from the OA/OIT prior to the issuance of all IT procurement documents (e.g., Requests for Quote (RFQ), Request for Proposal (RFP), Sole Source, HW/SW purchases, Change Orders and Invitations to Bid, etc.) totaling more than $100,000.
ITB A.7 provides direction to agencies for IT procurements in excess of $100,000 and for IT procurements for non-standard purchases under $100,000.
The Agency CIO/IT Manager must e-mail the documentation specified below to the Agency’s OA/OIT Community of Practice (CoP) Planner at least twenty (20) business days prior to issuance to a vendor(s): RFP – Request for Proposal (RFP) RFQ – Request for Quote (RFQ), incl. Statement of Work (SOW) Sole Source – Continue to send Sole Source requests to Department of General Services (DGS). DGS provides the OA/OIT with an opportunity to review/provide feedback. The authority to grant a Sole Source approval continues to reside with DGS. Software /Software Maintenance Procurement – A copy of the ASAP quote and a business case, and/or other documentation for software not marketed by ASAP. Hardware/Hardware Maintenance Procurement – A copy of the vendor quote and a business case.
Non-standard Procurement - Agencies must request a waiver from the OA/OIT, regardless of the $ amount for the procurement for any IT purchases that deviate from standards issued by OA/OIT Information Technology Bulletins (ITBs), OIT memorandum to the agencies, and/or Management Directives.
If a hardware procurement request is for a server/storage solution other than IBM, the “IBM Server/Storage Best Value Product/Solution Waiver” must be included.
If a hardware maintenance request is for a solution other than the Pomeroy Hardware Maintenance Contract, the Pomeroy Hardware Maintenance Waiver request form must be included.
Change Order Against an Existing Contract -- If this involves a change order for the Data PowerHouse (DPH) Contract, the DPH Agency Account Manager (AAM) within the OA/OIT’s Bureau of Solutions & Services will work with the DPH Contractor on behalf of the agency and no review by an OIT Planner is required.
ITB – The Invitation to Bid document and a business case.
When agencies plan to grant funds (e.g., to a local government), if the funding is for an IT project that impacts state government, then the OA/OIT will review the grant application package prior to issuance . For example, if an agency plans to grant funding to local governments for data development/systems/equipment that will interface with, connect to, or communicate with, systems operated by a Commonwealth agency(ies), the OA/OIT will review the grant instructions to ensure that Commonwealth technology standards are defined within the document.