THE PRESENTERS Donald Berman - Pres. BevCam Board Dennis Dutra - Dutra Video Systems Peter Scott - Scott & Scott, Architects Peter Zawadzki - E.D. Watertown, MA
MISSION STATEMENT provide promote enable support
MISSION STATEMENT To provide a place for people to learn about the use of technology for communication To promote a more vibrant community life by providing a forum for the public To enable citizens to monitor public meetings more conveniently To support citizens in their effort to produce media based programming
Municipality School System Library Local College Independent nonprofit OWNERSHIP ALTERNATIVES
EQUIPMENT MISSION Live Recorded PRODUCTION PROGRAMMING Meetings Events Shows Foreign Studio Location Playback Staff Users CONSTITUENCIES Administration Civic Organizations Schools Individuals Board of Directors ByLaws Policies and Procedures OVERSIGHT
MISSION COMMUNITYCHARACTER What is the composition of your community? Is there a silent un-served minority? Why not first-come-first-served?
MISSION COMMUNITYCHARACTER Your Constituencies Municipal Administration Civic Organizations Schools Businesses Individuals
Why not a user-controlled board?
What about an appointed board member?
Does the board perpetuate itself?
How about the business community?
How about culture and arts?
PROGRAMMING Where do you get your programs? Your access producers? Your staff? Community sources? Outside-the-community sources? MISSION
MISSION BYLAWS Bylaws - The object is to maintain independence HOW? By the Election process Policy and procedures MISSION
ORGANIZATIONALSTRUCTURE MISSION Municipal agency Administrative control and policy is in the hands of the local government Private nonprofit Independent of government control Policy set by board of directors
The Physical Plant The People The Technology Cost Time Quality /Scope The “Iron Triangle” of Production Pick any two and lose the third Apply this equation to the following considerations
Cost Time Quality / Scope TIME - when does the project need to be finished? COST - financial resources availability - cash flow can change orders with increased costs be accommodated? QUALITY / SCOPE - how clearly defined is the project scope of work and quality of finish? THE PROJECT DRIVING FACTORS
RISK ASSESSMENT TIME COST SCOPE If time is fixed, then cost will go up to enable the project to complete on time OR ELSE scope must be modified If cost is fixed, then in order to maintain scope, time needs to be sacrificed, OR ELSE scope needs modification If scope (project design elements) is fixed, then time needs to be sacrificed OR ELSE cost must be increased Application of the “iron triangle”
PROJECT DELIVERY METHODS GENERAL CONTRACTOR - provides all construction services directly or with subs - very active client CONSTRUCTION MANAGER - oversight and control of construction activities - very active client MULTIPLE PRIMES - very active client manages - subs relate directly DESIGN/BUILD TEAM - combines architect and contractor with active client TURNKEY TEAM - combines architect, contractor, financing and management with passive client
THE CONTRACT LUMP SUM sets up a fixed price limit COST - PLUS pays all costs plus additional amount for overhead and profit GUARANTEED MAXIMUM a fixed max, contractor shares info with owner & has a contingency fee, savings shared per agreement FIXED FEE similar to cost-plus but a fixed amount for overhead & profit regardless of changes in budget or schedule
SELECTION METHOD BID - competitive based on full construction docs GUARANTEED MAXIMUM PRICE - based on full or partial construction docs & sets a cap - any item not documented as an expense is not paid by owner - contractor absorbs excesses NEGOTIATE - uses full or partial docs once experience and qualifications are established QUALIFICATIONS COST - uses experience, references & reliability along with competitive pricing for designer & builder QUALIFICATIONS DESIGN/COST - as above plus design proposals as criteria for selection
CHOOSING PEOPLE Consultant Architect Contractor Video Designer / Installer Staff
CHOOSING PEOPLE WHAT CONSTITUTES DUE DILIGENCE ? Check references Visit other work Talk to other access clients Maintain control and oversight Contract provisions Hands-on involvement Think in terms of cost-benefit - not just lowest cost
EQUIPMENT CHOICES The “Early Adopter” is a beta tester - beware of being on the leading (bleeding) edge Using “Tried and True” well tested gear and methods is a prudent approach The rush from analog to digital - “speed kills” make sure you see the bumps in the road Teach students what they are likely to encounter in the industry - it is a responsibility Clear separation of functions promotes a smoother workflow REMEMBER YOUR MISSION USE APPROPRIATE TECHNOLOGY
SETTING UP A FACILITY SOME CONSIDERATIONS Accounting Bookkeeping Payroll Janitorial Landscaping HR Oversight Telephony HVAC Internet Security Electrical Plumbing Roof Legal advice Insurance Staff supervision Benefits Hiring Evaluation Property Management Funds Management Publicity Promotion Press Relations Website Development Website Maintenance Printing Board Development Tax Filings Annual Reports
CONTACT INFORMATION [email_address] [email_address] [email_address] [email_address] Donald Berman Peter Scott Dennis Dutra Peter Zawadzki