2004 Microsoft Business Solutions for CPAs J. Carlton Collins, CPA

Audience Profile CPAs in: Public Practice? Industry? Government? Education? Retired?

CPAs in:

Public Practice?

Industry?

Government?

Education?

Retired?

Audience Profile How many of you have you ever attended a technology CPE course? How many are in the market for an accounting system for your company or clients? How many consult on or resell software? Which products?

How many of you have you ever attended a technology CPE course?

How many are in the market for an accounting system for your company or clients?

How many consult on or resell software?

Which products?

Audience Profile Please rate your personal knowledge of Technology: Beginner or Novice Somewhat familiar with technology Very familiar with technology Expert

Please rate your personal knowledge of Technology:

Beginner or Novice

Somewhat familiar with technology

Very familiar with technology

Expert

Objectives Today Demonstrate wide assortment of technology topics that are most likely to be of interest to your company or clients 2004 Update Emphasize solutions over products Answer any questions you may have Sprinkle in quick tips

Demonstrate wide assortment of technology topics that are most likely to be of interest to your company or clients

2004 Update

Emphasize solutions over products

Answer any questions you may have

Sprinkle in quick tips

Products To Be Discussed Microsoft Small Business Navision Outlook PowerPoint Retail Management Systems Small Business Manager Solomon Word Access Axapta BizTalk Excel FRx Great Plains Microsoft Business Network Microsoft CRM

Microsoft Small Business

Navision

Outlook

PowerPoint

Retail Management Systems

Small Business Manager

Solomon

Word

Access

Axapta

BizTalk

Excel

FRx

Great Plains

Microsoft Business Network

Microsoft CRM

Pilot Program

Evaluation Form 1 More detailed… Please add comments through out the day Trade Eval form for Office at end of day

Evaluation Form 2 OHIO Evaluation Form

MBS Manual on the Web Information kept up-to-date Power point slides available at web site Hyperlinks Bonus material

Case Studies & Scenarios Included in back of book Updated & summarized on the web site

Included in back of book

Updated & summarized on the web site

Timing & Breaks 8:30 - start time 10:00 am - 10 minute break 12:00 pm – 30 minute lunch 1:30 pm – 10 minute break 2:45 pm – 5 minute stretch break 3:55 pm – adjourn 4:00 pm – another hour for Q&A

8:30 - start time

10:00 am - 10 minute break

12:00 pm – 30 minute lunch

1:30 pm – 10 minute break

2:45 pm – 5 minute stretch break

3:55 pm – adjourn

4:00 pm – another hour for Q&A

J. Carlton Collins, CPA Implemented more than 200 accounting systems. Delivered over 1,500 technology lectures. Chair of the AICPA Technology Conference. Published in the Journal of Accountancy . AICPA Lifetime Achievement Award for Technical Contribution to the CPA Profession. “ Top Ten CPA Technologists” by Accounting Technologies Magazine . Lead author for PPC's Guide to Installing Microcomputer Accounting Systems . Outstanding Discussion Leader Award from GSCPA.

Implemented more than 200 accounting systems.

Delivered over 1,500 technology lectures.

Chair of the AICPA Technology Conference.

Published in the Journal of Accountancy .

AICPA Lifetime Achievement Award for Technical Contribution to the CPA Profession.

“ Top Ten CPA Technologists” by Accounting Technologies Magazine .

Lead author for PPC's Guide to Installing Microcomputer Accounting Systems .

Outstanding Discussion Leader Award from GSCPA.

Carlton’s Web Sites www.cpaadvisor.us Technology Advisor www.quickbooksadvisor.info QuickBooks Advisor www.exceladvisor.net Excel Advisor www.cpaadvisor.us CPA Advisor www.carltoncollins.com Carlton Collins www.carltoncollins/ooter/hotlist.htm Hotlist www.advisorcpe.om AdvisorCPE www.asaresearc.com ASA Research www.accountinsoftwarereports.com Accounting Software Reports www.accountinsoftwarenews.com Accounting Software News www.accountinsoftwareconsulting.com Accounting Soft Consulting www.accountinsoftwareanswers.com Accounting Software Answers www.accountinsoftwareadvisor.com Accounting Software Advisor

“ Financial Reporting” Moving Data Around Data in Great Plains, Smart List (46) Exporting Data to Excel (49) Charting Data (170) Linking Data to PowerPoint (190) Publishing Data to the Web (191) IBM

Data in Great Plains, Smart List (46)

Exporting Data to Excel (49)

Charting Data (170)

Linking Data to PowerPoint (190)

Publishing Data to the Web (191)

Sarbanes Oxley http://www.cpaadvisor.us/sub/9_sarbanes.htm

“ Data Queries” Pulling Data Into Excel Linking Excel to Databases (179) Web Queries Example (179) Accounting System Example (181) ODBC Discussion (181) IBM

Linking Excel to Databases (179)

Web Queries Example (179)

Accounting System Example (181)

ODBC Discussion (181)

“ OLAP Data Cubes” Pivoting Data Data from Great Plains (46) Exported to Excel (49) Pivot Tables (174) Axapta Analytics (89) IBM 2

Data from Great Plains (46)

Exported to Excel (49)

Pivot Tables (174)

Axapta Analytics (89)

Power Toys Free Download Power Calc 3

Free Download

Power Calc

Utilities

Quick Tip Optical Scroll Mouse Show of hands Scrolling Word & IE Scrolling Excel

Show of hands

Scrolling Word & IE

Scrolling Excel

Web Site Economic Census http://www.census.gov/econ/census02/advance/TABLE1.HTM http://www.census.gov/epcd/www/recent.htm http://www.census.gov/epcd/www/econ97.html http://www.census.gov/epcd/ec97/us/US000.HTM

http://www.census.gov/econ/census02/advance/TABLE1.HTM

http://www.census.gov/epcd/www/recent.htm

http://www.census.gov/epcd/www/econ97.html

http://www.census.gov/epcd/ec97/us/US000.HTM

Sales Leads (169) Commercial Listings Residential Listings On demand

Commercial Listings

Residential Listings

On demand

Web Publishing Web Hosting (163) E-Commerce Manager (163) Selling on the Web Site Traffic (164) Search Engine Submission Traffic Builder (165 & 168)

Web Hosting (163)

E-Commerce Manager (163)

Selling on the Web

Site Traffic (164)

Search Engine Submission

Traffic Builder (165 & 168)

Microsoft Tools Business Listings (166) SharePoint Services (167)

Business Listings (166)

SharePoint Services (167)

Supply Chain

Supply Chain (158) Store Warehouse Supplier

Pameco

Manual Supply Chain Inventory Count Reorder Report Handwritten PO Phone or FAX Supplier Reenters Data Inherent keypunching errors Labor intensive Ordering Delays

Result is less inventory need on shelves Supply Chain

Result is less inventory need on shelves

3 day barrier routinely broken JC Penny’s required 3 month lead time 20 yeas ago Supply Chain

3 day barrier routinely broken

JC Penny’s required 3 month lead time 20 yeas ago

Anticipate Demand Supply Chain

Anticipate Demand

Cottage industries Supply Chain

Cottage industries

Supply Chain Microsoft Business Network (155) BizTalk (161) Download Trial Software ( http://www.microsoft.com/biztalk/evaluation/trial/ ) Features ( http://www.microsoft.com/biztalk/evaluation/features/default.asp ) Demo ( http://www.microsoft.com/biztalk/evaluation/demo/ )

Microsoft Business Network (155)

BizTalk (161)

Download Trial Software ( http://www.microsoft.com/biztalk/evaluation/trial/ )

Features ( http://www.microsoft.com/biztalk/evaluation/features/default.asp )

Demo ( http://www.microsoft.com/biztalk/evaluation/demo/ )

Reverse Auctions Navision Example Automatically bid down the price of inventory

Navision Example

Automatically bid down the price of inventory

Wayback Machine www.webarchive.org

www.webarchive.org

Synchronization (233) Business Card To Card Scan To Outlook To handheld To accounting systems ActiveSync Settings

Business Card

To Card Scan

To Outlook

To handheld

To accounting systems

ActiveSync Settings

http://www.cpaadvisor.us/sub/usbreview.htm Quick Tip USB Drives

http://www.cpaadvisor.us/sub/usbreview.htm

Carlton’s Hotlist

Quick Tip Wi-Fi & Security

Inventory Pricing Great Plains Options (49) Working Backwards – 2 Questions (54) How much will revenue be? How much profit do you want?

Great Plains Options (49)

Working Backwards – 2 Questions (54)

How much will revenue be?

How much profit do you want?

PY Financials ??????? ??????? 8,160,000 9,160,000 1,000,000 13,000,000 3,840,000 28% 3,840,000 / 13,000,000 = 29.5%

Wolverine Turnips (54) 4 for $1.00 25 cents each Underwood & Dudley

Navision Great Plains Solomon Axapta Navision Lite Great Plains Lite Solomon Lite SBM All Purpose Custom. All Purpose Project Prof Ser Mfg Dist

Microsoft’s Strategic Decisions Commitment to 2013 Lite Pricing Free upgrade to “Green” Technology Leader Investing Billions

Commitment to 2013

Lite Pricing

Free upgrade to “Green”

Technology Leader

Investing Billions

Great Plains – Quick Highlights

SBM – Quick Highlights

SBM To be renamed Microsoft Basic $995 single, $400 per user thereafter Scaled down version of Great Plains (9 modules) Up to 10 users Same look & feel Quick demonstration New Name this Fall - Great Plains Basic

To be renamed Microsoft Basic

$995 single, $400 per user thereafter

Scaled down version of Great Plains (9 modules)

Up to 10 users

Same look & feel

Quick demonstration

New Name this Fall - Great Plains Basic

Navision – Quick Highlights

Axapta – Quick Highlights

Solomon – Quick Highlights

Web Site Price Grabber http://www.pricegrabber.com/search_attrib.php/page_id=48

http://www.pricegrabber.com/search_attrib.php/page_id=48

Patches & Updates (242) New patching system Less rebooting Only one source, not 68 Monthly updates

New patching system

Less rebooting

Only one source, not 68

Monthly updates

Voice Recognition Recording voice in Excel (170) Voice recognition in Word (184) Training voice recognition (184)

Recording voice in Excel (170)

Voice recognition in Word (184)

Training voice recognition (184)

Customizing Accounting Software Doug Burgum 1990 AICPA Tech Conference “Feature charts from hell” Adding features created bloatware Next generation: Core financials End user tools

Doug Burgum

1990 AICPA Tech Conference

“Feature charts from hell”

Adding features created bloatware

Next generation:

Core financials

End user tools

Customizing Accounting Software Customizing accounting systems is now easier Customizations migrate to newer versions Navision example (17) Object numbering scheme Axapta example (80) MorphX technology (84)

Customizing accounting systems is now easier

Customizations migrate to newer versions

Navision example (17)

Object numbering scheme

Axapta example (80)

MorphX technology (84)

Customizing Accounting Software Data Input User Screens Database Reports & Checks, etc.

Be Sure to Ask the Right Questions Can you customize Reports? Show me Can you customize user screens? Show me! Can you customize the database? Show me!

Can you customize Reports?

Show me

Can you customize user screens? Show me!

Can you customize the database?

Show me!

Customizing Accounting Software Navision’s Dataport (20) Links to third party applications (20) Solomon Customizations (104) By User, department & Company Export & Import customizations

Navision’s Dataport (20)

Links to third party applications (20)

Solomon Customizations (104)

By User, department & Company

Export & Import customizations

Selecting a Consultant Nick Burns Reseller Criteria

Nick Burns

Reseller Criteria

FRx – Quick Highlights

Financial Reporting FRx (135) Financial Statement Design 256 columns Password protected reports Scheduling reports Sending reports via e-mail

FRx (135)

Financial Statement Design

256 columns

Password protected reports

Scheduling reports

Sending reports via e-mail

Questionnaires Axapta Quick demonstration Zoomerang

Axapta

Quick demonstration

Zoomerang

Accounting System Wizards Axapta Example

Axapta Example

Accounting System Macros Great Plains Example

Great Plains Example

Accounting System Drill-ability Navision Example

Navision Example

Web Portals Solomon Example Time & Billing Expense Reporting

Solomon Example

Time & Billing

Expense Reporting

Remote Acess Citrix Terminal Server pcAnywhere Windows XP Remote Control Go To My PC

Citrix

Terminal Server

pcAnywhere

Windows XP Remote Control

Go To My PC

ERP to High End Accounting ERP/Tier 1 compared to High End Systems Supply Chain Human Resources Databases Industry Specific Products E-Commerce Workflow In 2000: Anderson Consulting retrained 17,000 ERP consultants Ernst & Young spent $3 billion retraining ERP consultants Price Waterhouse Coopers sold 18,000 consultants to Cap Gemini Vase to Väse after $50, accounting system to ERP system after $1 million

ERP/Tier 1 compared to High End Systems

Supply Chain

Human Resources

Databases

Industry Specific Products

E-Commerce

Workflow

In 2000:

Anderson Consulting retrained 17,000 ERP consultants

Ernst & Young spent $3 billion retraining ERP consultants

Price Waterhouse Coopers sold 18,000 consultants to Cap Gemini

Vase to Väse after $50, accounting system to ERP system after $1 million

Manufacturing versus BOMP Assembly, Kitting, Light Manufacturing, BOMP Need graphic of work centers Promise date, add 2 weeks Quote, includes tear down, setup time, work center time, cost of goods Production Planning, ordering just in time

Assembly, Kitting, Light Manufacturing, BOMP

Need graphic of work centers

Promise date, add 2 weeks

Quote, includes tear down, setup time, work center time, cost of goods

Production Planning, ordering just in time

Kitting $50 $30 $20 $75

Also known as: Light Manufacturing Assembly Bill of Material Processing Multiple levels Kitting

Also known as:

Light Manufacturing

Assembly

Bill of Material Processing

Multiple levels

Real Manufacturing 16 hours 8 hours 2 hours 24 hours 12 hours 4 hours Mon Fri Mon Mon Thur Mon Promise Date 2 weeks minimum, add 2 more weeks for safety margin

Classes of Accounting Software All-purpose Verticals or industry specific 30 million businesses, 15 million with > 1 employee, only 7,515 Oil & Gas Extraction Companies, 12,506 Apparel manufacturers, 26,375 Food manufacturers. Even 25% market share would yield only 1900, 3100, or 6600 customers. It takes thousands of customers to be well proven. Add-ons (with all-purpose) 80% of Great Plains customers indicate that they use add-ons

All-purpose

Verticals or industry specific

30 million businesses, 15 million with > 1 employee, only 7,515 Oil & Gas Extraction Companies, 12,506 Apparel manufacturers, 26,375 Food manufacturers. Even 25% market share would yield only 1900, 3100, or 6600 customers. It takes thousands of customers to be well proven.

Add-ons (with all-purpose)

80% of Great Plains customers indicate that they use add-ons

.NET NET, what is it? Recall SQL, discuss impact, data on your computer can be shared No relate that story to today’s variety of databases, data on any computer can be shared Example, bike wreck, access calendar, doctor’s calendar, insurance requirements Graphic image of PDA accessing these three databases

NET, what is it?

Recall SQL, discuss impact, data on your computer can be shared

No relate that story to today’s variety of databases, data on any computer can be shared

Example, bike wreck, access calendar, doctor’s calendar, insurance requirements

Graphic image of PDA accessing these three databases

Blueprint to Selecting Accounting Systems (224) 25 steps 10 steps for small company Feature Comparison Charts (217)

25 steps

10 steps for small company

Feature Comparison Charts (217)

Saving Time 5 seconds per order screen, times 36,000 orders = $1,250 per year (assuming $30,000 plus fringe benefits) Saving 10 minutes per day saves 41 hours a year = $1,150 (assuming $50,000 plus fringe benefits)

5 seconds per order screen, times 36,000 orders = $1,250 per year (assuming $30,000 plus fringe benefits)

Saving 10 minutes per day saves 41 hours a year = $1,150 (assuming $50,000 plus fringe benefits)

Account System Look & Feel Navision Tour Screens, labels, data fields, company, user, dates, colors, icons, tabs, etc Axapta VCR Buttons, simple versus complex, wizards, etc. Great Plains Desktop, thumb tacks, routines, macros, colors, Solomon Web based interface

Navision Tour

Screens, labels, data fields, company, user, dates, colors, icons, tabs, etc

Axapta

VCR Buttons, simple versus complex, wizards, etc.

Great Plains

Desktop, thumb tacks, routines, macros, colors,

Solomon

Web based interface

Technology Strategies (246)

END Thank you

Thank you

Quick Tip Blocking Pornography Internet Explorer Google Setting

Internet Explorer

Google Setting

Virtual Computing Virtual Computing Virtual PC from Microsoft VM Ware from VM Ware Legacy Systems Multiple systems on one computer

Virtual Computing

Virtual PC from Microsoft

VM Ware from VM Ware

Legacy Systems

Multiple systems on one computer

http://personals.yahoo.com/ Web Site Dating

http://personals.yahoo.com/

http://www.fbi.gov/mostwant.htm http://www.doc.state.mn.us/level3/Search.asp All States - http://www.publicrecordfinder.com/criminal.html Web Site FBI Most Wanted & Offender Registry

http://www.fbi.gov/mostwant.htm

http://www.doc.state.mn.us/level3/Search.asp

All States - http://www.publicrecordfinder.com/criminal.html

Web Site Thomas http://thomas.loc.gov/home/r108query.html

http://thomas.loc.gov/home/r108query.html

Computer Setting Tips (241) Google Preferences to 100 Links Bar Quick Launch Toolbar Accelerate your mouse Office Full Menus Taming Office Assistant

Google Preferences to 100

Links Bar

Quick Launch Toolbar

Accelerate your mouse

Office Full Menus

Taming Office Assistant

Web Site Internet Bandwidth Test http://bandwidthplace.com/speedtest/

http://bandwidthplace.com/speedtest/