Welcome to the Standardized Emergency Management System (SEMS) Introductory Course for Public Schools
Definition of SEMS
Purpose and Scope
Five SEMS Levels
SEMS Functions & Elements
Operating Requirements For Schools
MAJOR COMPONENTS OF SEMS Incident Command System (ICS) Multi-Agency Coordination System (MACS) Master Mutual Aid Agreement Operational Area Concept (OA)
INCIDENT COMMAND SYSTEM (ICS) DEFINITION A nationally used standardized on-scene emergency management system specifically designed to allow its user(s) to adopt an integrated organizational structure.
OPERATIONAL AREA DEFINITION An intermediate level of the state emergency management organization consisting of the geographical county and all political subdivisions within the county area.
MUTUAL AID DEFINITION Voluntary and reciprocal agreements which provide services, resources and facilities when existing resources prove to be inadequate.
There are several Mutual Aid systems included in the Mutual Aid Program.
California Mutual-Aid is based upon the State’s Master Mutual Aid Agreement.
MULTI / INTER AGENCY COORDINATION (MAC) DEFINITION Agencies working together at any SEMS level to facilitate decisions.
PURPOSE & SCOPE Of SEMS
Flow of Information and resources
Coordination between responding agencies
Rapid mobilization, deployment and tracking of resources.
SEMS DEVELOPED TO IMPROVE:
SEMS MUST BE USED WHEN :
MULTIPLE AGENCY OR MULTIPLE JURISDICTION INCIDENTS
AFTER BEFORE DURING BENEFITS & USES OF SEMS /ICS
Legal Basis For SEMS Government Code § 8607 INTENT : To Improve Coordination of State & Local Emergency Response in California.
How Do Public Schools Fit into SEMS & The California Emergency Management Organization ?
Section § 8550 of the Government Code defines the "California Emergency Services Act." Paragraph (e) states: ……… all emergency services functions of this state shall be coordinated as far as possible with the comparable functions of its political subdivisions ……to the end that the most effective use may be made of all manpower, resources, and facilities for dealing with any emergency that may occur.
…… ..any city, city and county, county, district, or other * local governmental agency or public agency authorized by law.” Government Code § 8557(c) defines a “political subdivision” as:
Local Governmental Agency Means : . …… any city, city and county, county, county office of education, community college district, school district , or special district. Government Code § 8680.2
LOCAL AGENCIES MUST use SEMS by December 1, 1996 or risk loss of State Disaster Assistance Funds for emergency response.
Disaster Service Worker Status
GOVERNMENT CODE § 3101 states in part that: …… .."disaster service worker" includes all public employees and all volunteers ….. The term "public employees" includes all persons employed by the state or any county, city, city and county, state agency or public district, excluding aliens legally employed . § 3102 (a) further states that: All disaster service workers shall, before they enter upon the duties of their employment, take and subscribe to the oath or affirmation required by this chapter.
Standardized Emergency Management System (SEMS) TERMINOLOGY ICS FCP IAP DOC
SEMS IS ONE ACRONYM OF MANY ICS-Incident Command System IAP-Incident Action Plan FCP-Field Command Post (Fire, Law) EOC-Emergency Operations Center (District Office) DOC-Department Operations Center (School Site)
DEFINITION A condition of disaster or extreme peril to the safety of persons or property. Emergencies can be small or large. EMERGENCY
EMERGENCY RESPONSE AGENCY DEFINITION Any organization responding to an emergency or providing mutual aid support to an organization whether in the field, at the scene of an incident, or to an emergency operation center
EMERGENCY RESPONSE PERSONNEL DEFINITION Personnel involved with an agency’s response to an emergency.
EMERGENCY OPERATIONS CENTER (EOC) DEFINITION A location from which centralized emergency management can be performed. EOC facilities are found at the Local Government (School Districts), Operational Area, Region, and State levels.
School Site Department Operations Center (DOC)
A location from which specific departments/schools may coordinate emergency activities and report information to the EOC.
DOC facilities are found at the Local Government Level.
ALL SEMS DEFINITIONS, TERMS AND PROCEDURES ARE LOCATED IN THE CALIFORNIA CODE OF REGULATIONS - Title 19; Division 2; Chapter 1; Section 2400-2450 www.calregs.com
FIVE SEMS LEVELS
FIVE ORGANIZATIONAL LEVELS OF SEMS
FIELD (School site)
LOCAL GOVERNMENT (School
District, City, County)
OPERATIONAL AREA (County
representing School Districts, Cities,
ORDER OF COORDINATION (Chain of Command)
Utilizes the Incident Command System.
Tactical on-scene response.
Establish and maintain Incident Command Post as required.
Requests support from the Local Government EOC.
(Fire, Law, EMS, Public Works…….)
LOCAL GOVERNMENT LEVEL :
City, County, County Office of Education, Community College District, School District or Special District Emergency Management Teams.
Establish & maintain EOCs & DOCs.
Implement Local Emergency Plans.
Requests support from the Operational Area.
OPERATIONAL AREA LEVEL:
The County and ALL political sub-divisions .
Coordinating information, resources and priorities among all local governments.
Brokering resources within the Operational Area.
Functioning as the intermediate level between the Region and Local Government.
ORANGE COUNTY SHERIFF’S EMERGENCY MANAGEMENT
ORANGE COUNTY EMERGENCY MANAGEMENT ORGANIZATION
OCEMO Orange County Emergency Management Organization Consists of the following Orange County jurisdictions: 33 Cities 34 School Districts 37 Special Districts 6 Approved Members
Coordination between Operational Areas in each Mutual Aid Region.
Coordination between Operational Area and State Level.
Coordinating overall State Agency Support within the Region.
THE REGION LEVEL Is Tasked With: Southern Region Inland Region Coastal Region
Los Alamitos, CA CA OFFICE OF EMERGENCY SERVICES (SOUTHERN REGION) www.oes.ca.gov.
Coordinate support between Administrative Regions as required.
Act as the initial point of communication and coordination between California and the Federal Response System.
SEMS FUNCTIONS & ELEMENTS
THE FIVE ICS FUNCTIONS … .ARE REQUIRED AT ALL SEMS LEVELS
COMMAND/ MANAGEMENT: COMMAND (School Site-DOC) MANAGEMENT (District EOC) OVERALL RESPONSIBILITY FOR ALL INCIDENT ACTIVITY ON SITE ESTABLISHES AND IMPLEMENTS DISTRICT POLICY. MANAGES ALL JURISDICTIONAL ACTIVITIES
OPERATIONS: FIELD OPERATIONS ( School Site-DOC) EOC OPERATIONS (District EOC) DIRECTS THE TACTICAL RESPONSE OF ALL INCIDENT OPERATIONS ON SITE COORDINATES ALL DISTRICT OPERATIONS IN SUPPORT OF THE RESPONSE
PLANNING / INTELLIGENCE: COLLECTS, PROCESSES AND DOCUMENTS INFORMATION AT THAT SITE FOR USE ON THE INCIDENT COLLECTS, ANALYZES, PROCESSES, AND DOCUMENTS INFORMATION FOR USE IN JURISDICTION - WIDE PLANNING. PLANNING/ INTELLIGENCE ( School Site-DOC) PLANNING / INTELLIGENCE ( District EOC)
LOGISTICS: PROVIDES SERVICES, PERSONNEL AND EQUIPMENT IN SUPPORT OF THE INCIDENTS ON SITE PROVIDES SERVICES, PERSONNEL, EQUIPMENT, AND FACILITIES IN SUPPORT OF ALL DISTRICT OPERATIONS LOGISTICS ( School Site-DOC) LOGISTICS ( District EOC)
FINANCE ADMINISTRATION: PROVIDES FINANCIAL ACCOUNTING AND COST CONTROL AT INCIDENT SITE OVERALL RESPONSIBILITY FOR FISCAL ACCOUNTING , COMPENSATION & CLAIMS, AND FOR DISTRICT’S DISASTER SURVEY REPORT FINANCE/ ADMIN. (School Site-DOC) FINANCE/ ADMIN. (District EOC)
District Emergency Operations Center (EOC) Structure LOCAL GOVERNMENT RESPONSE LEVEL SCHOOL BOARD ADMIN. POLICY GROUP MANAGEMENT DISTRICT EOC OPERATIONS PLANNING & INTELLIGENCE LOGISTICS FINANCE & ADMINISTRATION P.I.O.
School Site Organizational Structure (Department Operations Center) Field Level Response SCHOOL INCIDENT COMMANDER OPERATIONS PLANNING & INTELLIGENCE LOGISTICS FINANCE & ADMINISTRATION P.I.O.
ELEMENTS OF SEMS COMMON TERMS FLEXIBILITY MANAGEMENT BY OBJECTIVES HIERARCHY ACTION PLANNING
Organizational Structure and Functions
Only activate the branches that you need.
Appropriate supervision ratio (Span of Control)
3 to 7 personnel per supervisor
Clear organizational lines of authority
(Chain of Command).
MANAGEMENT BY OBJECTIVES:
Measurable & Attainable Objectives.
Identified Time-Frames (Operational Period).
Conducted at the Incident (School Site).
Conducted in the EOC (District).
Identify Objectives and Actions for functions and branches.
Estimate completion time or Operational Periods.
Primary Responsibility of the Planning & Intelligence Branch.
Operating Requirements and Recommendations for Schools
SEMS MUST BE USED :
Whenever your School Site-Department Operation Center ( DOC ) is activated.
Whenever your District Emergency Operations Center ( EOC ) is activated.
When a Local Emergency is proclaimed.
OTHER SEMS REQUIREMENTS :
When a District activates their Emergency Operations Center they must establish communications between the EOC and all affected school sites.
Must operate under the Operational Area concept.
Local Authority always remains in charge.
Must submit an after-action report within 90 days of the close of the incident causing the emergency response.
SCHOOLS ROLE IN THE EMERGENCY ORGANIZATION Care & Shelter of Students Schools will need to provide shelter, meals and health care until students are released to an appropriate adult. PRIMARY ROLE:
SCHOOLS ROLE IN THE EMERGENCY ORGANIZATION Care & Shelter of General Public The Red Cross may assume responsibility for the care and shelter of disaster victims from areas surrounding the school site. SECONDARY ROLE:
SCHOOL PRIORITIES IMMEDIATELY AFTER A DISASTER:
Search and Rescue
Treat the injured
Deal with fires
Shut off utilities, if necessary
Care for students
Release students to parents
BEYOND THE KATZ BILL School Districts & School Sites MUST:
Establish an emergency management structure according to the Standardized Emergency Management System.
Use SEMS and ICS to be eligible for state funding of response related personnel costs.
Prepare disaster plans that outline school site emergency procedures using the Incident Command System (ICS).
School Districts MUST :
Ensure a District EOC is established and that designated personnel are trained to staff it.
Have a Care and Shelter section in their Disaster Plan.
Interface with the local government(s) that surround them.
WHERE DO WE START?
Re-write Disaster Plans to reflect ICS and SEMS
Set-up staff in-services to train your response teams in the proper skills and procedures, including ICS and SEMS.
Schedule a series of exercises to test different portions of your Disaster Plan.
Establish and maintain a communications link with your cities .
“ EMERGENCY RESPONSE PERSONNEL” Must meet and maintain the minimum training competencies from the CA Office of Emergency Services’ Approved Course of Instruction (ACI). TRAINING
TRAINING PLANS :
Mandated SEMS Training.
Based upon assigned emergency management roles.
Orientation (All Employees)
Field Course (Field Responders)
Emergency Operations Center (EOC Staff) Specific Section Training
Executive Course (Senior District Administrators)
TRAINING FOR SCHOOLS
Full Scale Exercises
Have we given you enough to think about? …… Heck yes!!!!
We hope we leave you with something else as well: KNOWLEDGE… A STARTING POINT! … .is the KEY!!!