The State of CA requires all public agency employees participating in emergency response or preparedness programs to have this course. The Course is designed to serve a dual purpose. It is the introductory course for SEMS with references to applicable laws, regulations, standard terms and definitions, and training needs. For the SEMS knowledgeable individual, it is a training tool to take and use at their school(s). What will you gain? The training you receive today will provide you with knowledge, tools and resources that are essential for effective emergency management. By applying this knowledge in your school environment you will achieve enhanced coordination and organization in a time of crisis in addition to reimbursement for some costs related to the incident. More on that later. Note : (Handout 3” by 5” cards for question at end) Questions that cannot wait are encouraged throughout the presentation.
Welcome to the Standardized Emergency Management System (SEMS) Introductory Course for Public Schools
MAJOR COMPONENTS OF SEMS Incident Command System (ICS) Multi-Agency Coordination System (MACS) Master Mutual Aid Agreement Operational Area Concept (OA)
INCIDENT COMMAND SYSTEM (ICS) DEFINITION A nationally used standardized on-scene emergency management system specifically designed to allow its user(s) to adopt an integrated organizational structure.
OPERATIONAL AREA DEFINITION An intermediate level of the state emergency management organization consisting of the geographical county and all political subdivisions within the county area.
MUTUAL AID DEFINITION Voluntary and reciprocal agreements which provide services, resources and facilities when existing resources prove to be inadequate.
There are several Mutual Aid systems included in the Mutual Aid Program.
California Mutual-Aid is based upon the State’s Master Mutual Aid Agreement.
MULTI / INTER AGENCY COORDINATION (MAC) DEFINITION Agencies working together at any SEMS level to facilitate decisions.
MULTIPLE AGENCY OR MULTIPLE JURISDICTION INCIDENTS
AFTER BEFORE DURING BENEFITS & USES OF SEMS /ICS
Legal Basis For SEMS Government Code § 8607 INTENT : To Improve Coordination of State & Local Emergency Response in California.
How Do Public Schools Fit into SEMS & The California Emergency Management Organization ?
Section § 8550 of the Government Code defines the "California Emergency Services Act." Paragraph (e) states: ……… all emergency services functions of this state shall be coordinated as far as possible with the comparable functions of its political subdivisions ……to the end that the most effective use may be made of all manpower, resources, and facilities for dealing with any emergency that may occur.
…… ..any city, city and county, county, district, or other * local governmental agency or public agency authorized by law.” Government Code § 8557(c) defines a “political subdivision” as:
Local Governmental Agency Means : . …… any city, city and county, county, county office of education, community college district, school district , or special district. Government Code § 8680.2
LOCAL AGENCIES MUST use SEMS by December 1, 1996 or risk loss of State Disaster Assistance Funds for emergency response.
GOVERNMENT CODE § 3101 states in part that: …… .."disaster service worker" includes all public employees and all volunteers ….. The term "public employees" includes all persons employed by the state or any county, city, city and county, state agency or public district, excluding aliens legally employed . § 3102 (a) further states that: All disaster service workers shall, before they enter upon the duties of their employment, take and subscribe to the oath or affirmation required by this chapter.
SEMS IS ONE ACRONYM OF MANY ICS-Incident Command System IAP-Incident Action Plan FCP-Field Command Post (Fire, Law) EOC-Emergency Operations Center (District Office) DOC-Department Operations Center (School Site)
DEFINITION A condition of disaster or extreme peril to the safety of persons or property. Emergencies can be small or large. EMERGENCY
EMERGENCY RESPONSE AGENCY DEFINITION Any organization responding to an emergency or providing mutual aid support to an organization whether in the field, at the scene of an incident, or to an emergency operation center
EMERGENCY RESPONSE PERSONNEL DEFINITION Personnel involved with an agency’s response to an emergency.
EMERGENCY OPERATIONS CENTER (EOC) DEFINITION A location from which centralized emergency management can be performed. EOC facilities are found at the Local Government (School Districts), Operational Area, Region, and State levels.
School Site Department Operations Center (DOC)
A location from which specific departments/schools may coordinate emergency activities and report information to the EOC.
DOC facilities are found at the Local Government Level.
ALL SEMS DEFINITIONS, TERMS AND PROCEDURES ARE LOCATED IN THE CALIFORNIA CODE OF REGULATIONS - Title 19; Division 2; Chapter 1; Section 2400-2450 www.calregs.com
THE FIVE ICS FUNCTIONS … .ARE REQUIRED AT ALL SEMS LEVELS
COMMAND/ MANAGEMENT: COMMAND (School Site-DOC) MANAGEMENT (District EOC) OVERALL RESPONSIBILITY FOR ALL INCIDENT ACTIVITY ON SITE ESTABLISHES AND IMPLEMENTS DISTRICT POLICY. MANAGES ALL JURISDICTIONAL ACTIVITIES
OPERATIONS: FIELD OPERATIONS ( School Site-DOC) EOC OPERATIONS (District EOC) DIRECTS THE TACTICAL RESPONSE OF ALL INCIDENT OPERATIONS ON SITE COORDINATES ALL DISTRICT OPERATIONS IN SUPPORT OF THE RESPONSE
PLANNING / INTELLIGENCE: COLLECTS, PROCESSES AND DOCUMENTS INFORMATION AT THAT SITE FOR USE ON THE INCIDENT COLLECTS, ANALYZES, PROCESSES, AND DOCUMENTS INFORMATION FOR USE IN JURISDICTION - WIDE PLANNING. PLANNING/ INTELLIGENCE ( School Site-DOC) PLANNING / INTELLIGENCE ( District EOC)
LOGISTICS: PROVIDES SERVICES, PERSONNEL AND EQUIPMENT IN SUPPORT OF THE INCIDENTS ON SITE PROVIDES SERVICES, PERSONNEL, EQUIPMENT, AND FACILITIES IN SUPPORT OF ALL DISTRICT OPERATIONS LOGISTICS ( School Site-DOC) LOGISTICS ( District EOC)
FINANCE ADMINISTRATION: PROVIDES FINANCIAL ACCOUNTING AND COST CONTROL AT INCIDENT SITE OVERALL RESPONSIBILITY FOR FISCAL ACCOUNTING , COMPENSATION & CLAIMS, AND FOR DISTRICT’S DISASTER SURVEY REPORT FINANCE/ ADMIN. (School Site-DOC) FINANCE/ ADMIN. (District EOC)
District Emergency Operations Center (EOC) Structure LOCAL GOVERNMENT RESPONSE LEVEL SCHOOL BOARD ADMIN. POLICY GROUP MANAGEMENT DISTRICT EOC OPERATIONS PLANNING & INTELLIGENCE LOGISTICS FINANCE & ADMINISTRATION P.I.O.
School Site Organizational Structure (Department Operations Center) Field Level Response SCHOOL INCIDENT COMMANDER OPERATIONS PLANNING & INTELLIGENCE LOGISTICS FINANCE & ADMINISTRATION P.I.O.
ELEMENTS OF SEMS COMMON TERMS FLEXIBILITY MANAGEMENT BY OBJECTIVES HIERARCHY ACTION PLANNING
When a District activates their Emergency Operations Center they must establish communications between the EOC and all affected school sites.
Must operate under the Operational Area concept.
Local Authority always remains in charge.
Must submit an after-action report within 90 days of the close of the incident causing the emergency response.
SCHOOLS ROLE IN THE EMERGENCY ORGANIZATION Care & Shelter of Students Schools will need to provide shelter, meals and health care until students are released to an appropriate adult. PRIMARY ROLE:
SCHOOLS ROLE IN THE EMERGENCY ORGANIZATION Care & Shelter of General Public The Red Cross may assume responsibility for the care and shelter of disaster victims from areas surrounding the school site. SECONDARY ROLE:
SCHOOL PRIORITIES IMMEDIATELY AFTER A DISASTER:
Search and Rescue
Treat the injured
Deal with fires
Shut off utilities, if necessary
Care for students
Release students to parents
BEYOND THE KATZ BILL School Districts & School Sites MUST:
Establish an emergency management structure according to the Standardized Emergency Management System.
Use SEMS and ICS to be eligible for state funding of response related personnel costs.
Prepare disaster plans that outline school site emergency procedures using the Incident Command System (ICS).