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  • 1. Cooperative Purchasing for Texas Counties Steve Fisher, Program Manager, BuyBoard Texas Association of Counties Annual Conference Austin, August 16-18, 2006
  • 2. Cooperative Purchasing
    • Statewide Cooperative (The Local Government Purchasing Cooperative).
    • Created as administrative agency pursuant to Interlocal Cooperation Act, Chapter 791, Texas Government Code and a local cooperative association under Section 271 Local Government Code
    • Sponsored by Texas Association of Counties, Texas Municipal League and Texas Association of School Boards.
  • 3. Cooperative Purchasing
    • Coop governed by a eleven member Board of Trustees (6 school, 3 city, and 2 county)
    • Currently represents around 1600 entities, (city, county, school, university, and special districts)
    • Outside legal review was conducted in 2004 to review procedures and processes
    • Over 6300 registered vendors and or manufacturers
  • 4. Cooperative Purchasing
    • Over 600 awarded vendors
    • 25 general commodity groups
    • Transaction fee of 2% charged to the vendor for all products except vehicles
    • Flat fee per purchase order for vehicles:
      • $400 for cars, light/medium and heavy duty trucks.
      • $800 for ambulances
      • $1500 for fire apparatus
  • 5. Cooperative Purchasing
    • All contracts are competitively procured according to Texas law following Local Government Code sections 252, 262 and 271 and Education Code 44.031
    • Advertisements are placed in 10 newspapers from around the state
    • Term of contracts
      • One to three years
    • Geographic options by designated boundaries
  • 6. Cooperative Purchasing
    • Proposal/Bid Process
      • Advertisements are placed in 10 newspapers throughout the state.
      • Registered vendors receive notification via email and fax
      • Proposals posted to the Internet
      • Response is provided in hard copy, sealed envelopes
      • Cooperative Board makes award
      • Tabulations posted to the Internet
      • Contract loaded on the BuyBoard
  • 7. Cooperative Purchasing
    • Proposal/Bid Award Methodology
    • Single Awards
      • Best value that includes cost, delivery, past performance, reputation, etc.
    • Catalog Awards
      • Discount from catalog or list price
      • Award made by manufacturer
      • Multiple award
  • 8. Cooperative Purchasing
    • Benefits of Cooperative Purchasing
      • Compliance with state laws
      • Competitive pricing
      • Vendor sourcing
      • Shortens procurement cycle
      • Saves administrative costs
  • 9. Cooperative Purchasing
    • What is the BuyBoard?
      • Answer……..The BuyBoard is the combination of The Local Government Purchasing Cooperative and an Internet purchasing application.
        • The Cooperative provides the legal mechanism utilizing Interlocal Agreements for entities to purchase goods and services jointly
        • The BuyBoard provides the mechanism to share contract data via the Internet and automate the purchasing process
  • 10. BuyBoard Application
      • Single source access to thousands of products from hundreds of vendors, all competitively bid.
      • Defined security roles (Shopper, Purchaser, Approver, and Releaser).
      • Entity established approval routes.
      • Real time reporting and tracking of requisitions and purchase orders.
      • Ability to integrate into financial systems.
      • Request for quote (RFQ) option for volume purchases.
  • 11. Commodities & Products
    • Athletic, Physical Education Supplies and Equipment
    • Audio Visual Equipment & Supplies
    • Automotive Products and Supplies
    • Building Maintenance, Repair and Operation Supplies and Equipment
    • Computer/Technology/Software Supplies & Equipment
    • Custodial Supplies & Equipment
    • First Aid, Medical Supplies and Equipment
    • Floor Covering & Sports Surfaces
    • Food Services Supplies & Equipment
    • Furniture- Office, School & Library
    • General Construction/Road and Bridge Equipment
    • Ground Maintenance Supplies and Equipment
    • Instructional & Teaching Aids Supplies & Equipment
    • Job Order Contracting & Underground Asset Renewal
    • Library/Instructional Books and Supplies
    • Music & Theater Supplies & Equipment
    • Office Supplies and Equipment
    • Paper- Copy, Computer & Office Paper Products
    • Parks & Recreation Supplies and Equipment/Sports Lighting
    • Permanent/Portable Modular Buildings, Ramp Systems
    • Public Safety/Police/Fire/EMS Supplies & Equipment
    • Public Works Supplies & Equipment
    • Uniforms & Clothing Apparel
    • Vehicles/Trucks/Buses & Trailers
    • Water Treatment Supplies/Equipment
  • 12. Cooperative Membership is Easy
      • Membership Requirements
        • Interlocal Agreement
        • Interlocal Agreement is perpetual, never requires additional action
      • Effective Sept 1, 2006 membership is free
  • 13. Check out the BuyBoard.....
    • Internet Address: WWW.BUYBOARD.COM
    • Questions regarding the BuyBoard call:
    • 1-800-695-2919