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Buy Board Program Director

Buy Board Program Director






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    Buy Board Program Director Buy Board Program Director Presentation Transcript

    • Steve Fisher, BuyBoard Program Director TAC 2008 Annual Conference
    • Cooperative Purchasing
      • Statewide Cooperative (The Local Government Purchasing Cooperative)
      • Created pursuant to Interlocal Cooperation Act, Chapter 791, Texas Government Code, and under Section 271 Local Government Code
      • Sponsored by the Texas Municipal League, Texas Association of Counties, and Texas Association of School Boards
    • Cooperative Purchasing
      • Coop governed by eleven member Board of Trustees (6 school, 3 city, and 2 county)
      • Currently represents 2500 entities.
      • County membership totals over 200
      • Outside legal review in 2004 to review procedures and processes
    • Cooperative Purchasing
      • Registered vendors/manufacturers total over 6300
      • Over 650 awarded vendors in 25 general commodity groups
      • Service fee of 2% charged to the vendor for all products except vehicles
      • Flat fee per purchase order for vehicles: $400 for cars, light/medium/heavy trucks, $800 for ambulances and school buses, and $1500 for fire apparatus.
    • Cooperative Purchasing Annual Purchasing Volume
    • Cooperative Purchasing
      • Rebated $1.77 million since 2006
      • Rebate formula based on service fee paid
      • Cooperative Board approves total rebate amount
    • Cooperative Purchasing
      • All contracts are competitively procured according to Texas law (Local Government Code, Sections 252, 262, and 271 plus Education Code 44.031
      • Advertisements are placed in 10 newspapers that include: Abilene, Amarillo, Austin, Dallas, El Paso, Houston, Lubbock, San Angelo, San Antonio, and Wichita Falls
      • Term of contracts are three years with a few exceptions
      • Geographic options by designated boundaries
    • Cooperative Purchasing
      • Proposal/Bid Process
        • Advertisements are placed in the designated 10 newspapers
        • Registered vendors receive notice via email, fax and phone
        • Proposal documents are posted to the Internet
        • Response is received in hard copy, sealed bid fashion
        • Tabulation, analysis, and recommendation is made to the Cooperative Board
        • Board makes awards
        • Proposal tabulations are posted to the Internet
        • Pricing and contract information is loaded and posted to the BuyBoard.
    • Cooperative Purchasing
      • Proposal/bid award methodology
        • Single Awards
          • Best value based on cost, delivery, past performance, reputation, etc.
        • Catalog Awards
          • Discount from catalog or published list price
          • Award made by manufacturer or dealer
          • Multiple award
      • Competitive analysis is made with other federal or state term contracts, cooperative contracts or individual bids
    • Cooperative Purchasing
      • Benefits of Cooperative Purchasing
        • Compliance with state laws
        • Competitive pricing
        • Vendor sourcing
        • Shortens procurement cycle
        • Reduces administrative time and costs
    • Cooperative Purchasing
      • What is the BuyBoard?
        • The BuyBoard is the combination of The Local Government Purchasing Cooperative and an Internet purchasing application
            • The Cooperative provides the legal mechanism by utilizing Interlocal Agreements for entities to purchase goods and services jointly
            • The BuyBoard provides the mechanism to share pricing and contract information via the Internet and to automate the procurement process
    • BuyBoard Application
        • Single source access to thousands of products from hundreds of vendors, all competitively bid.
        • Defined security roles (Shopper, Purchaser, Approver, and Releaser).
        • Entity established approval routes.
        • Real time reporting and tracking of requisitions and purchase orders.
        • Request for quote (RFQ) option for volume purchases.
    • Commodities and Products
      • Athletic, Physical Education Supplies and Equipment
      • Audio Visual Equipment & Supplies
      • Automotive Products and Supplies
      • Awards & Trophies
      • Building Maintenance, Repair and Operation Supplies and Equipment
      • Computer/Technology/Software Supplies & Equipment
      • Custodial Supplies & Equipment
      • First Aid, Medical Supplies and Equipment
      • Floor Covering & Sports Surfaces
      • Food Services Supplies & Equipment
      • Furniture- Office, School & Library
      • General Construction/Road and Bridge Equipment
      • Ground Maintenance Supplies and Equipment
      • Instructional & Teaching Aids Supplies & Equipment
      • Job Order Contracting & Underground Asset Renewal
      • Library/Instructional Books and Supplies
      • Modular Buildings/Ramp Systems
      • Music & Theater Supplies & Equipment
      • Office Supplies and Equipment
      • Paper & Toner Products
      • Parks & Recreation Supplies and Equipment/Sports Lighting
      • Public Safety/Police/Fire/EMS Supplies & Equipment
      • Public Works Supplies & Equipment
      • Uniforms & Clothing Apparel
      • Vehicles/Trucks/Buses & Trailers
      • Water Treatment Supplies/Equipment
    • Cooperative Membership
      • Membership Requirements
          • Interlocal Agreement
          • Interlocal Agreement is perpetual, never requires additional action
      • Membership is Free
    • Checkout the BuyBoard…
      • Internet Address: www.buyboard.com
      • For a demo click:
      • Questions regarding the BuyBoard call:
      • 1-800-695-2919