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Grant writing class


A class presented by Piton Inc with Jennifer Poling from WVU Extension Services. Poling is a grant writing expert and this class is a clear explanation of how to write a successful grant proposal

A class presented by Piton Inc with Jennifer Poling from WVU Extension Services. Poling is a grant writing expert and this class is a clear explanation of how to write a successful grant proposal

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  • 1. The Basics
  • 2.  Not a gift Not free money Not easy to find (most of the time) Not easy to get
  • 3.  Grants can make the difference between having an idea and making that idea a reality! Countless startup companies and organizations have used grants to create an enterprise, make an existing business better, and to improve the lives of the people they serve. It could be just what you need!!
  • 4. Identifying the Right Ones for You
  • 5.  Don’t limit yourself to one or two sources Look for a match between your project and the goals of the funder Make direct contact with the funder Request proposal guidelines Look at previously funded projects by that funding source Check out the funding floor and ceiling Pinpoint specific funding priorities
  • 6.  Community Foundations State Government Federal Government Corporations and LLC’s Non-profits Special Interest Groups
  • 7.  Acquire the proposal guidelines Know the submission deadline Determine personnel/partnership needs Acquire permission to include others in the proposal Gather an informal review panel Contact the funder if possible
  • 8. What to say and how to say it!!
  • 9.  Be direct and concise. More is not always better. Be thoughtful and critical about each sentence. Put your feelings out there. Be human!! Don’t get sidetracked. Keep bringing the reader back to your “core mission”. Be honest about the amount of money you need to accomplish your goal. Don’t be excessive or extravagant with your budget.
  • 10.  Cover Letter Problem Statement or Needs Statement Purpose of the grant Methodology and Strategies (Timeline) Evaluation & Critique Sustainability Organizational Info/ Credentials Budget Budget Narrative Letters of Support
  • 11.  This is your “front porch” Don’t build the porch before you build the house. Write this last!!Your Cover Letter Should Contain Your HOOK.Sometimes this is all a reviewer will read to make a decision. Make them want to turn the page!
  • 12.  Who you (your organization) are What you do (be brief) What your idea is How will it make things better and for whom? Align with the Funder’s purpose Limited to one page Should mention the amount you are asking for
  • 13.  This is where you need to move the reader Be honest and direct The problem should be easily identified to the reader in one or two sentences Give some background and historical perspective Has a solution been attempted before
  • 14.  Need to be addressed: Explain the extent to which the project meets the specific purpose of the source of funds. How the needs were determined: Describe how you determined the needs you propose to address.In other words: How do you know this is what’s needed???
  • 15.  The “meat and potatoes” How will the money be used to address the need Express that without the funding, the project will not be possible The positive impacts of the project (don’t forget to align with the funder’s purpose and goals)
  • 16.  If you get stuck try this: write one long, rambling sentence that starts with“The purpose of this grant is to __________Write down everything you can think of that this money will accomplish. Then work on forming this into paragraphs with supporting statements. Here is where you need to give details!!
  • 17.  Who’s going to do what? Step-by-step and can even be bulleted Be realistic about how much time things will take This is your “road map” to your goal Clearly know your goals and objectives Needs to make sense when compared to your budget A timeline can be included in an Appenix
  • 18.  Do the methods derive logically from the need statement and your goals and objectives? Have you accurately presented the activities you will be undertaking? Did you explain why you chose these methods or activities? Is there a timeline that makes sense? Have you made it clear who will perform specific activities? Given the resources you expect to have, are these activities feasible?
  • 19.  How will you assess your project’s success or failure? Board of Directors Consumer/ Participant Surveys Refer to your timeline Re-evaluate your budget Revisit your goals Run your project like a “business”—be honest with yourself!
  • 20.  Some funders may expect or request a Results Report Be honest and direct What went right and wrong Where will you go from here Be able to provide an accounting of funds Keep accurate records!!
  • 21.  Be prepared to discuss briefly what happens when the money runs out. Can your project sustain itself or will it need continued support How can you make it sustainable? This can be added as a paragraph in your methodology section
  • 22.  Who/ what is your organization? How long have you been established? What successes have you had so far? What is your core mission? Who are the key players? What are their qualifications? ◦ Include resumes or curriculum vitae where appropriate
  • 23.  Blueprint for spending project funds Will become your financial plan if the project is funded Should be COMPLETE and REASONABLE Remember reviewers are often familiar with many types of project costs such as computers, travel, postage, phones, etc. In most cases you don’t need to attach price quotes
  • 24.  Two Kinds of Budgets ◦ Cost Reimbursement- actual expenditures are reimbursed. Only approved expenditures will be funded. No expenditures permitted that were not included in the budget. ◦ Fixed Price-A fixed sum of money is given to support the project. If expenditures exceed the allocated funds, there is no obligation by the funder to add additional money
  • 25.  Direct Costs- directly allocated to the individual project such as personnel, supplies, travel, equipment, telephones, postage Indirect Costs- cannot be allocated to a specific project. These include any shared costs such as building depreciation, shared custodial services. Most usually you can figure 10% of your total for indirect costs.
  • 26.  Paragraph form explanation of your projected expenses. Don’t feel the need to explain every item, just give rationale for main expenditures or anything that may seem “cloudy”. Elaborate on travel, personnel, general supplies, advertising, etc. Keep it to one page if possible
  • 27.  Only include letters from people who will be directly involved in the project Give them a framework or template Make sure they know their role Make sure they include their contact information Give a deadline to get the letters to YOU Proofread the letters carefully and give yourself time for corrections
  • 28.  Project falls outside the funder’s mission Amount requested is out of proportion to the need No other funding sources listed No evidence of sustainability Did not follow the format Poorly written/ difficult to understand Credibility issue Not sure of the impact Out of the funder’s geographic area
  • 29.  Be prepared for multiple submissions Don’t get discouraged Have an outside person proof read and give you feedback “The first draft of anything is crap.” ◦ ~ Ernest Hemingway