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Business English Meetings 1

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Do you know how to run your meetings? This lessons covers the main types of meetings and the language you will need. Please visit http://skype-englishschool.com

Do you know how to run your meetings? This lessons covers the main types of meetings and the language you will need. Please visit http://skype-englishschool.com

Published in: Business, Education

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  • 1. Skype English School
    Learning Beyond the Classroom
    Magnificent Meetings
    By Anna & Dawn
  • 2. Learning Objectives
    To know and be able to use appropriate vocabulary and phrases
    To know different types of meeting
    To be able to chair a meeting
  • 3. Meeting Vocab
    To organise a meeting
    Arrange
    Set up
    Fix
    To make a meeting earlier than originally planned
    Bring forward
    To make a meeting later than originally planned
    Put back
    Postpone
    To not have the meeting at all
    cancel
    Be in charge of a meeting
    Run
    Chair
    Go to a meeting
    attend
    Do not go to a meeting
    Miss
  • 4. Types of Meeting
    Chat
    Informal discussion
    Brainstorming
    As many ideas as possible are produced for review later
    Project meeting/Team Meeting
    A meeting of employees working together on a project
    Department meeting/Departmental Meeting
  • 5. Types of Meeting
    Meeting with suppliers
    For example to negotiate prices for an order
    Meeting with Clients
    For example to discuss a contract
    Board Meeting
    An official meeting of the company directors
    Annual General Meeting AGM (BrE) Annual Meeting AM (AmE)
    Shareholders discuss the copmany’s annual report
  • 6. The Role of the Chairperson
    Before the meeting
    A good chairperson is a good organiser
    They will prepare an agenda before the meeting to outline what will be discussed
    They will invite attendees to the meeting by circulating the agenda
    They will ensure that a suitable venue for the meeting is available
  • 7. The Role of the Chairperson
    During the Meeting
    The chairperson must be a good timekeeper, the meeting should begin on time without waiting for latecomers
    The chair will appoint a minute taker who will record the details of the meeting
    Each point on the agenda should be address and the chairperson will ensure that the discussion moves forward to the next point.
    They must ensure that each participant is given the opportunity to make their point
    The chair should deal with disagreements tactfully making sure everyone feels heard.
    Finally they should ensure the meeting concludes on time.
  • 8. The Role of the Chairperson
    After the Meeting
    After meetings the minutes should be circulated so that any action points may be followed up
    At the next meeting the chairperson will ask for the minutes to be read
    The minutes are an accurate record of what took place at the prior meeting including any action points.
  • 9. Opening The Meeting
    OK, Let’s get started.
    It’s about time we got started.
    Let’s begin, shall we?
    Let’s make a start.
    Shall we make a start?
    Let’s get down to business.
  • 10. Setting the scene
    As you know, I’ve called this meeting to …
    The main purpose of this meeting is to…
    As you are aware…
    The main objective is …
    Our focus for the meeting is…
    I’ve arranged this meeting to …
  • 11. Inviting people to speak
    Would you like to open the discussion, Jill?
    Perhaps you’d like to get the ball rolling Jill?
    Jill would you like to kick off ?
    What are your feelings on this, John?
    What do you think about this, John ?
    What about you, John?
    What’s the general feeling on this?
  • 12. Making your point
    As I see it …
    In my opinion
    I believe…
    Obviously…
    Personally , I think that
    The way I see it..
    It looks to me as if..
    It’s clear to me ..
  • 13. Heated discussions
    In a meeting, you discuss topics. In the discussion, some people may agree with you and some may disagree.
    They may have differences of opinion with you, but it is important to keep calm and remain courteous. It is OK to disagree, but it’s not OK to be impolite or rude or to lose your temper.
  • 14. Strong Agreement
    You’re perfectly right
    I couldn’t agree more
    Precisely
    Exactly
    Absolutely
  • 15. Mild Agreement
    You may be right there
    That’s true, I suppose
    I suppose
  • 16. Mild Disagreement
    That’s not really how I see it
    I don’t really agree
    I can’t really go along with you there
    I think you’re mistaken
    I’m afraid I can’t agree with you there
  • 17. Strong Disagreement
    I’m sorry, but that’s out of the question!
    I think you’re wrong!
    Of course not!
    That’s absurd!
    That’s ridiculous !
    NB be careful using “that’s ridiculous” and “that’s absurd”, they are very strong and can be offensive.
  • 18. Discussion Techniques - Hedging
    Hedging is when you avoid disagreeing directly.
    I take your point about punctuality, but clocking in and out would not be very popular.
    I understand what you are saying about the needs of each department, but each department must be treated in an appropriate way.
    I see/know what you mean, but we must look at the human factors as well as the numbers.
    I hear where you’re coming from on this, but we must remember this is an advertising agency not a car factory.
  • 19. Checking understanding, interrupting and referring back
    To interrupt someone politely:
    Can I come in here?
    If I can just stop you for a moment…
    Sorry to interrupt you, but..
    To refer back to what was said
    As we were saying earlier…
    To go back to what I was just saying…
    To go back what X was saying earlier…
    To refer back to what was said
    Are you saying that…?
    Are you suggesting that…?
    Are you implying that…?
    If I understand you correctly,…
  • 20. Agreement, Consensus or Compromise
    It may be possible to reach agreement or to reach an agreement about something, or be able to come to a consensus (something that most people can agree with)
    It may be possible to compromise or to find a compromise (people accept less than they wanted at first)
    Or perhaps the differences are too great and there will be a disagreement.
  • 21. In Conclusion
    We’re running out of time
    We’re going to have to stop there
    To go over what’s been said
    I’ve heard both sides of the argument
    To sum it up
    I think you’ll have to agree to disagree
    I’ll let you know my decision
    Unless anyone has anything else to add
    Thank you for coming

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