ERP & e learning implementation at HIBA

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A presentation about the Implementation of ERP & e learning at HIBA . Presented during an MIS course by MBA students: Anjad Qusaibaty/Safi Sahle/Kenana Al-Fahham/ Nazra Rahme. At HIBA (higher institute of business administration)-Syria.

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  • 1-minimizing the time, effort and cost usually spent on paper work to the lowest level, since, all procedures will be done electronically.
    2- be no data redundancy, and all the information will be available to any department at any time. eliminates inefficiencies aroused by multiple systems
    3- only authorized users are logged and each user has his/her privileges.
    4- help managers better organize their business workflow, monitor employees performance and productivity. Which will finally led to achieve their
    objectives in an efficient and effective timely manner.
    5- It also provides the ability to extract and process data as needed by key performance indicators, monitor development, and acquire both quantitative and qualitative information for governmental policy planning and implementation.
    6-all data will be available to the employees around the clock, according to their assigned privileges.
    7- WaveGRP uses an electronic monitoring system to track procedures, providing transparency across the entire organization accordingly.
    8- Ability to generate power queries and statistical reports on multiple user levels based on real, live data.
  • SIS/SMS.....Student Information and School Management System
  • SIS/SMS.....Student Information and School Management System
  • SIS/SMS.....Student Information and School Management System
  • SIS/SMS.....Student Information and School Management System
  • ERP & e learning implementation at HIBA

    1. 1. PRESENTED TO YOU BY: • ANJAD QUSAIBATY • SAFI SAHLI • NAZRA RAHME • KENANA AL FAHHAM
    2. 2. PREFACE • 3 years ago: the strategic decision of automating HIBA’s core and supplementary processes. • HIBA contains two main departments (administration& academic) full Automation means Implementing ERP and E.L systems. • In-house built Vs. Vanilla. • Available budget (provided by EU). • Signing a contract with ITG Co as a result of a tender (Wave GRP& EduWave).
    3. 3. EXPECTED ADDED VALUES BY IMPLEMENTING Wave GRP • Save time and cost. • Integration. • Security. • Decision support. • Monitoring & Tracking. • Reports & Queries. What Does GRP Stands For?
    4. 4. THE IMPLEMENTATION OF GRP • Phased Implementation: Purchasing& Implementing Wave GRP module by module. • Starting with Implementing Two modules (Personnel& Inventory) since they only needed simple customization.
    5. 5. THE FAILURE OF GRP IMPLEMENTATION AT HIBA Reasons: • Turnover of Top Management. • Lack of commitment from the middle management. • required process reengineering to implement the rest modules of GRP. • change resistance (Old VS. New business transactions processing, Elimination of certain positions, authorities undermining).
    6. 6. IMPLEMENTATION OF E.LEARNING SYSTEM AT HIBA
    7. 7. EXPECTED ADDED VALUES BY IMPLEMENTING EDUWAVE • Data Integration. • Time saving and cost reduction. • Generate reports & Queries. • Enabling many services for the main clients “STUDENTS” . • Students satisfaction. • Monitoring & tracking. • Support decision making. • Reinforce interaction between students and instructors.
    8. 8. WHAT IS EDUWAVE? • A comprehensive e-Learning Platform that includes: o Learning Management System (LMS). o Content/Course Management System (CMS). o Instructional Management System (IMS). o Students Registration and Information System (SIS)/(SMS).
    9. 9. EDUWAVE BASIC TECHNICAL FEATURES • Access: web-based. • Interfaces: User friendly. • Languages: interfaces available in Arabic and English. • Platforms: independent, and available on IBM Linux, Microsoft .NET and Sun Solaris. • Database: EduWave is Database independent, and is available on IBM DB2, MS SQL 2000 Server, and Oracle 10g RDBMS. • Standards &Integration: EduWave is based on open-standards (XML-based, SCORM). So it can seamlessly integrate with ERP solutions, and other third party related systems. • Security: EduWave utilizes advanced security measures to ensure security of data and content, with single-sign-on authentication, authorization, and auditing built into the system.
    10. 10. BENEFITS OF EDUWAVE FOR ITS USERS Students Instructors Administration
    11. 11. THE IMPLEMENTATION OF EDUWAVE • Purchase the whole product. • Phased Implementation: o Phase one: Implementing registration& examination Modules (SIS& SMS). o Phase two: Implementing student and instructor modules (LMS, CMS, IMS).
    12. 12. CHALLENGES AND RESULTS • Inevitable customisation of the examination module. • Complexity of Data migration. • Period of customizing the examination module was way higher than planned. • Turnover of Top Management. • Change resistance Shown by the examination department. • Incomplete Cycle. • The student module cannot be enabled. • Failure to utilize the guaranteed maintenance period Results
    13. 13. OVERCOMING CHALLENGES Communication & Dialogue Motivation Programs Indirect Pressure
    14. 14. COMMUNICATION AND DIALOGUE • Communication and dialogue with the concerned parties (IT& examination department): o Agreement to use both the legacy& new systems on parallel for one year. o Don’t fix the old system when any bugs occurred or any new rules introduced.
    15. 15. MOTIVATION PROGRAMS • Executing Motivation programs to promote using the new system: o Financial incentives. o Awareness secessions.
    16. 16. INDIRECT PRESSURE • Indirect Pressure: o Enabling students to access the system to check their grades as a pressure tool to increase the examination department engagement in adopting the new system. Where are our results?!!
    17. 17. Phase two Activation Plan Second Semester 20092010 • launching the system. • Receiving feedback. First Semester 20102011 • Motivate the instructors who are using the system. • enabling the system internally for undergraduate student. Second Semester 20102011 • Enabling the system On-line for all HIBA's Students.
    18. 18. PROPOSALS FOR IMPROVMENT • Gap analysis: what we have and what we don’t System upgrade. • Reactivate GRP Implementation: in order to integrate it with the e.learning system  MIS Systems applied at HIBA are fully integrated. • E.Learning Expansion: o Integrate the e.learning system with HIBA’s library. o Online Application. o Online exams.
    19. 19. DEMONSTRATION

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