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ERP & e learning implementation at HIBA

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A presentation about the Implementation of ERP & e learning at HIBA . Presented during an MIS course by MBA students: Anjad Qusaibaty/Safi Sahle/Kenana Al-Fahham/ Nazra Rahme. At HIBA (higher ...

A presentation about the Implementation of ERP & e learning at HIBA . Presented during an MIS course by MBA students: Anjad Qusaibaty/Safi Sahle/Kenana Al-Fahham/ Nazra Rahme. At HIBA (higher institute of business administration)-Syria.

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  • 1-minimizing the time, effort and cost usually spent on paper work to the lowest level, since, all procedures will be done electronically.2- be no data redundancy, and all the information will be available to any department at any time. eliminates inefficiencies aroused by multiple systems3- only authorized users are logged and each user has his/her privileges.4- help managers better organize their business workflow, monitor employees performance and productivity. Which will finally led to achieve theirobjectives in an efficient and effective timely manner.5- It also provides the ability to extract and process data as needed by key performance indicators, monitor development, and acquire both quantitative and qualitative information for governmental policy planning and implementation.6-all data will be available to the employees around the clock, according to their assigned privileges.7- WaveGRP uses an electronic monitoring system to track procedures, providing transparency across the entire organization accordingly. 8- Ability to generate power queries and statistical reports on multiple user levels based on real, live data.
  • SIS/SMS.....Student Information and School Management System
  • SIS/SMS.....Student Information and School Management System
  • SIS/SMS.....Student Information and School Management System
  • SIS/SMS.....Student Information and School Management System

ERP & e learning implementation at HIBA ERP & e learning implementation at HIBA Presentation Transcript

  • ERP& E-LEARNING IMPLEMENTATION @ HIBA
    PRESENTED TO YOU BY:
    • ANJAD QUSAIBATY
    • SAFI SAHLI
    • NAZRA RAHME
    • KENANA AL FAHHAM
  • PREFACE
    3 years ago: the strategic decision of automating HIBA’s core and supplementary processes.
    HIBA contains two main departments (administration& academic) full Automation means Implementing ERP and E.L systems.
    In-house built Vs. Vanilla.
    Available budget (provided by EU).
    Signing a contract with ITG Co as a result of a tender (Wave GRP& EduWave).
  • EXPECTED ADDED VALUES BY IMPLEMENTING Wave GRP
    Save time and cost.
    Integration.
    Security.
    Decision support.
    Monitoring & Tracking.
    Reports & Queries.
    What Does GRP Stands For?
  • THE IMPLEMENTATION OF GRP
    • Phased Implementation: Purchasing& Implementing Wave GRP module by module.
    • Starting with Implementing Two modules (Personnel& Inventory) since they only needed simple customization.
  • THE FAILURE OF GRP IMPLEMENTATION AT HIBA
    Reasons:
    Turnover of Top Management.
    Lack of commitment from the middle management.
    required process reengineering to implement the rest modules of GRP.
    change resistance (Old VS. New business transactions processing, Elimination of certain positions, authorities undermining).
    The Implementation of GRP has stopped!!
  • IMPLEMENTATION OF E.LEARNING SYSTEM AT HIBA
  • EXPECTED ADDED VALUES BY IMPLEMENTING EDUWAVE
    Data Integration.
    Time saving and cost reduction.
    Generate reports & Queries.
    Enabling many services for the main clients “STUDENTS” .
    Students satisfaction.
    Monitoring & tracking.
    Support decision making.
    Reinforce interaction between students and instructors.
  • WHAT IS EDUWAVE?
    A comprehensive e-Learning Platform that includes:
    • Learning Management System (LMS).
    • Content/Course Management System (CMS).
    • Instructional Management System (IMS).
    • Students Registration and Information System (SIS)/(SMS).
  • EDUWAVE BASIC TECHNICAL FEATURES
    Access: web-based.
    Interfaces: User friendly.
    Languages:interfaces available in Arabic and English. 
    Platforms: independent, and available on IBM Linux, Microsoft .NET and Sun Solaris.
    Database: EduWave is Database independent, and is available on IBM DB2, MS SQL 2000 Server, and Oracle 10g RDBMS.
    Standards &Integration:EduWave is based on open-standards (XML-based, SCORM). So it can seamlessly integrate with ERP solutions, and other third party related systems.
    Security: EduWave utilizes advanced security measures to ensure security of data and content, with single-sign-on authentication, authorization, and auditing built into the system.
  • BENEFITS OF EDUWAVE FOR ITS USERS
    Students
    Instructors
    Administration
  • THE IMPLEMENTATION OF EDUWAVE
    Purchase the whole product.
    Phased Implementation:
    • Phase one: Implementing registration& examination Modules (SIS& SMS).
    • Phase two: Implementing student and instructor modules (LMS, CMS, IMS).
  • CHALLENGES AND RESULTS
    • Incomplete Cycle.
    • The student module cannot be enabled.
    • Failure to utilize the guaranteed maintenance period
    • Period of customizing the examination module was way higher than planned.
    • Turnover of Top Management.
    • Change resistance Shown by the examination department.
    • Inevitable customisation of the examination module.
    • Complexity of Data migration.
  • OVERCOMING CHALLENGES
    1
    2
    Practices of new top management
    3
  • COMMUNICATION AND DIALOGUE
    • Communication and dialogue with the concerned parties (IT& examination department):
    • Agreement to use both the legacy& new systems on parallel for one year.
    • Don’t fix the old system when any bugs occurred or any new rules introduced.
  • MOTIVATION PROGRAMS
    Executing Motivation programs to promote using the new system:
    • Financial incentives.
    • Awareness secessions.
  • INDIRECT PRESSURE
    Indirect Pressure:
    • Enabling students to access the system to check their grades as a pressure tool to increase the examination department engagement in adopting the new system.
    Where are our results?!!
  • Phase two Activation Plan
  • PROPOSALS FOR IMPROVMENT
    Gap analysis:what we have and what we don’t System upgrade.
    Reactivate GRP Implementation: in order to integrate it with the e.learning system  MIS Systems applied at HIBA are fully integrated.
    E.Learning Expansion:
    • Integrate the e.learning system with HIBA’s library.
    • Online Application.
    • Online exams.
  • THANK YOU!
    DEMONSTRATION