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Recruit and on board employees faster than ever how we did it using SharePoint and k2

Recruit and on board employees faster than ever how we did it using SharePoint and k2



How did we build a complete employee recruitment and on-boarding solution using SharePoint and K2?

How did we build a complete employee recruitment and on-boarding solution using SharePoint and K2?



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  • Pointout that the actual description in the brochure is “wrong”Promised that the e-group would get us anything I was nervous enough getting up here and then Dux came along yesterday morning…
  • How is everyone, learning something new, excited about anything?Going to look at SharePoint & K2 for automation, using a client case study.First we are going to do a small sales pitch.
  • Specialists in the design and delivery of adaptable, integrated technology solutions for business management
  • We used to be gold partner, but Microsoft changed the criteria so we are in the process of meeting these requirements.
  • Only 4 SA companies in Presidents club, based on revenue and customer reviews
  • Tell a story!!!!!Would like to add crisis management to the list.Talk about being a techie, how I get over excited and go off on a tangent.
  • - Bob larrivee – Governance presentation – Why?
  • - Free health check to give away (valid until 30 July and worth 3 hours of onsite consulting and documentation report afterwards)
  • - SananiMangisa: SA hockey going to the olympics!!!!
  • In 1931, rugby Springbok, Fred Smollan, infused his passion for merchandising into a small sales agency. Today, the Smollan Group employs roughly 34 000 people, has a presence on 5 continents, and is regarded as a pioneer in diversified marketing services. The Group services multiple channels across a broad spectrum of industries with a focus on fieldmarketing, brand activation, market intelligence and technology.Paul Clumsee spoke about tacit knowledge.
  • Tell story about blog post that caused issues the support that came out of it.
  • - Like a kid in a Candy store with all technical options but told to keep inline with Business users.
  • Disclaimer about the video being very long so bits have been cut.
  • Initial project was started by a specific area of business.Due to business users being busy or not cooperative, the project team had to make decisions around the process.

Recruit and on board employees faster than ever how we did it using SharePoint and k2 Recruit and on board employees faster than ever how we did it using SharePoint and k2 Presentation Transcript

  • Recruit and On-Board Employees Faster Than Ever– How We did it Using SharePoint and K2Andrew Shough – IMMIX Solutions
  • IMMIX Microsoft Dynamics ™ GP Microsoft Dynamics ™ SL Microsoft Dynamics ™ NAV Microsoft Dynamics ™ CRM Microsoft Dynamics ™ AX
  • Our Achievements Microsoft President’s Club Finalist: Microsoft Dynamics CRM Partner Of The Year Finalist: Microsoft Business Solutions Partner Of The Year [SA] Winner: Microsoft Dynamics ERP Partner Of The Year [SA] Microsoft 24X7X365 Premier Support 53 professionals
  • Why IMMIX? MS Presidents club top 5% of Dynamics partners in the world! Microsoft stack specialists We understand your requirements Focused project management Integration specialists Premier support agreement Partnership – we sell solutions not products Methodology based on Microsoft Solutions Framework
  • Who am I? • Senior SharePoint and K2 Consultant • Tertiary IT education and Financial solutions development background • 4 years insight and experience with SharePoint :- worked with WSS 3.0, MOSS 2007, and Server 2010 • Passion for IT Governance especially Knowledge Management • Microsoft SharePoint Certified, and currently studying for M-Eng at WITS
  • Unlocking Business Value
  • Maximizing Your Investment Upgrade and Migration Healthcheck Assessment Architecture Development and Deployment Digital Branding Studio “We focus on offering and delivering best of breed solutions that unleash SharePoint’s powerful capabilities, maximise the return of investment and unlock business value for our customers” – IMMIX Visit The IMMIX Booth for More Information
  • We eat our own dog food!
  • Why Are We Here Today?Promoting Business ProcessProductivity and Automationwith SharePoint and K2
  • Problem Statement • Large scale global operation • 34000 employees across 9000 stores nationwide • HR recruitment processes were cumbersome • Enormous amounts of duplicate information • Process automation was business critical
  • Unique Business Challenges • Chinese Walls • Staff have National and Global Footprints • Lots of different • Numerous complex processes Reporting Requirements
  • What is K2 • K2 is an Automated Workflow System • Comes in two flavours: Blackpoint and Blackpearl • Standalone server - Part of a distributed solution • Provides integration into SharePoint • Utilises Web API’s • Smart Objects allow easy access to data sources • Debugging of process errors • Clear reporting at a process and server level
  • Why SharePoint and K2? SharePoint K2 • Collaborative Enterprise • Ease of process design • Social Interaction • No complicated programming • Document Management • Blackpoint has tight integration • Limit File Shares and Emailing with SharePoint • Improves Productivity • Out of Office and Escalations • Drives Participation • Worklists and task notifications • Shares Information and Knowledge • SharePoint workflow doesn’t offer the same complexity.
  • Interactive Solution Walkthroughwith SharePoint and K2
  • Technical: Quick Wins K2 provides numerous reports out Instant Reporting the box. Users can view process data in the Viewflow. K2 comes with “out of office”, so “Out of Office” Out of the Box tasks are automatically delegated. K2 provides a designer that users can Business Users can Create create a shell and give to IT to complete. Processes can be built quickly, Process Built Quickly compared to when using SharePoint workflow, or other tools.
  • Challenges faced• Initial buy-in from users.• Due to lack of information, client project team had to make calls about the process.• Initial understanding of K2 and business domain.• Business users are distributed over a large area.• Each business unit has specific requirements around the processes.
  • 5 Key Success Factors • Digitalisation of Information • Minimising Carbon Footprint • Reduced Bottlenecks • Secure and centralised information • User productivity and accountability
  • Customer Satisfaction! Our Takeaway Tips • Take time to understand process pain points • Focus and automate 1 process at a time • Get clear and concise documentation • Demonstrate the practical business value • Train your business users • Transfer valuable IP and knowledge • Under Promise and Over Deliver!!!
  • Thank You! Questions?