This is meant to be a ‘what if’ not a ‘how to’, an opportunity to see what SharePoint 2010 can do with social computing at a high levelAs the presentation rolls on, links are provided for the reader to explore
Why use MySites?Place to store documentsPlace to connect to coworkers that you might not see face to facePlace to discover what other people are working onWhy social collaboration?Share with others what you feel is valueHelp others find documents similar to yelpWhat is metadata, another way to help categorize content. You have title and author but that is about it. Chris Geier story, a pile of books. As more people start categorizing content it makes it easy for the next person to find a particular book.
Things you can’t do in file shares:Version history in document librariesIndividual security possible at the list level or library level for sharingRecycle bin Share items by emailing links instead of file attachmentsCan add web parts just like a typical sharepoint site.Not much different here as opposed to MOSS, maybe the ribbon
Status similar to facebook, twitterMixture of data sources for attributesAn attempt to share personal attributes with people that you might not have face to face contact with
Manage visibility, able to preview based on groupTypically pulled from AD using User Profile Synch serviceAbility to pull attributes from a variety of sourcesAdministration can decide what properties are being displayed inside SharePointCan also write data back to source easily.Setup involved for each attribute to write back, so it is not enabled by defaultTypically see this with profile photos that are then displayed inside outlook using the social connector
By far one of the most talked about web part when discussing social computing, I still don’t know why?This is a web part that can be added to any web page, outside of the typical mysite.
The SharePoint 2010 Newsfeed is similar to most popular networking sites. This is the homepage where all the activity from your colleagues is consolidated. Expanding on this idea further is the inclusion of Interests. As items are tagged with metadata that matches any of your interests, that activity will be shown in your newsfeed. This allows you to uncover new artifacts that could become useful to your day-to-day activities. More importantly, this is where social computing separates itself from search engines. In the past users had to search for data; now it is possible for data to find you.
Don’t forget to talk about tagging external content. For example working with Credit Unions, you can go to NCUA.gov to get 5300 call report data. Tagging that site will help others find this data.
Tag Cloud:A tag cloud is a list of words visually depicting user-generated tags and their frequency. The concept behind the cloud is simple: as more content is added and tagged to the site, the visual size of the tag will become larger. All other web parts can use the rating column to ‘find’ valuable content
Not just suggest but help you find existing terms in term sets from managed metadataOriginWhat else has been tagged.Suggest colleaguesView existing notes on this term
Leaving tagging as open could cause some confusion as some people might use acronyms whereas others will not. For example, setting up Sales Regions with states. Being able to pick from a term set such as Sales Regions: MI is more helpful than a user loosely writing Michigan Sales.
SSP is dead, replace with service architectureUPS = mysitesMMS = termsSSA = people searchVariety of methods for creating service appsCentral adminPowershellCustom codeWhen setting up MySites, the Farm Configuration Wizard is fine for demo environments but never should be used for productionApplication pools, different configuration databasesWhen doing the user profile synch for the first time, study Spence’s guide ‘SharePoint can never have enough IISRESETs or reboots’Resist the urge to programmatically create MySites ahead of time. You have no idea how many of the AD accounts are actually active, enormous load while this process runs. Cherry pick the few that you do want to create ahead of time.
Toro reference: one of the most overused terms in all of SharePoint Land, ask 10 people and get 12 responsesDefine who should be able to create sitesLock down to individuals or open up to business groups or unitsSocial Features, Default: everyone can tags and ratings. Possible to limit this functionalityPersonal Features, default allows everyone the ability to edit their profile. Remember that you can use security to limit who can write data back as well. (if enabled)Terms: is your company big enough to actually use term set groups and allow multiple administrators to manage terms?Who is going to add synonyms to existing terms? Who is going to move and merge terms?
Site quotas500 MB is the defaultCreate your templates ahead of time if you want to use a different quotaChanges to the template will impact future site creationIf you want to change old sites you have to use the object model to adjustHardware requirementsRemember that MySites are site collections and that we also try to stay under a limit. 100gb in the past now either 200gb or 250gb. (not a performance cliff)If you plan out what your quotas are going to be then you can plan out and pre-stage your content databasesTalk about setting limits and how SharePoint is smart enough to move on to the next content database that is available. (manage content databases)Site Use Confirmation and DeletionHow many days is considered stale?How often should the check be run and when?Should the site be automatically deleted? Does the SharePoint Administrator have to back up the site collection?
Social Computing is a great tool inside SharePoint but similar to typical deployments, it will fail without proper training and planning. If you don’t know how to set up and plan for SharePoint, find someone that does know how.
This slide is meant to demonstrate that the powerpoint doesn’t have everything that the book contains.
Social Computing With SharePoint 2010 Andrew Clark, MCTS @sharepointac
SharePoint 2010 Six-in-One Chris Geier Cathy Dew Becky Bertram Raymond Mitchell Wes Preston Kenneth Schaefer Andrew Clark http://www.amazon.com/SharePoint-2010-Six-Chris-Geier/dp/0470877278
Agenda What are MySites My Content My Profile My Newsfeed Social Activity inside SharePoint 2010 Tagging, Rating and Note board OOTB web parts that expose social activity How Managed Metadata can assist with tagging Administration Governance Planning Infrastructure Planning Training of Users and Administrators
What are MySites & Social Computing? Personal sites inside SharePoint My Content area for managing documents, photos and lists My Profile page for managing user profile information Newsfeed for viewing activity of colleagues Social Collaboration Sharing with others what documents you feel have value Assist in ranking documents Adding notes to enhance regular metadata A term is identical to a tag: it is a word or phrase that is associated to content
My Content File share replacement with benefits of typical SharePoint document management & collaboration Personalized home for documents that do not belong to a project
My Profile Profile Properties pulled from external data sources or user input
My Profile - Properties Typically pulled from AD or LDAP Ability to add attributes using BCS Select attributes have visibility settings Only Me My Manager My Team My Colleagues Everyone Possible to write values back How to import properties from Excel using BCS
My Profile – Organization Chart Great tool to audit client’s AD environment!
My Newsfeed Social Activity of colleagues Social Activity based on personal interests Personalize to include specific activities Code can introduce custom activities Talk to @thekicker Microsoft Office Server ActivityFeed Namespace MSDN
Social Activity – Tagging - Visibility Possible to mark activity as private Ability to delete activity later from profile page
Social Activity – I Like It Contextual Ribbon Multi-select Quick easy way to broadcast value to others
Social Activity - Tagging What can be tagged? An entire web page SharePoint List Document library Almost anything with an URL
Social Activity – Note Board Existing notes will appear on this modal popup but also on user’s profile page
Expose Social Activity Tag Cloud Web Part Custom List Views Content Query Web Part
Expose Social Activity - Advanced Follow @spentsarsky Include SharePoint 2010 rating in search results web part Adding SharePoint 2010 rating control to custom list views Author of Top 60 custom solutions built on Microsoft SharePoint Server 2010
Governance Planning Security Create personal site User Social Features User Personal Features Terms Create Managed Metadata administrators Who is going to reorganize keywords as synonyms?
Plan for My Site Websites – Determine Users and User Permissions
Plan Terms and Term Sets (SharePoint Server 2010)
Infrastructure Planning Performance and Capacity Planning Site quotas Hardware requirements Maintenance Planning Corporate policy regarding purging unused profiles Who should be notified when SharePoint detects unused sites? MySite Quota / Max Size DB = Max MySites SharePoint Server 2010 Performance and Capacity Test Results and Recommendations
Training of Users and Administrators The key to a successful SharePoint deployment
Show value with addition of software unique to each business unit
Demonstrate how search has evolved with social computing
Conclusion MySites in 2010 are dependent on user activity. The typical search experience has limitations. Make tagging easy by planning out Term Sets. Determine who will maintain Term Sets and Keywords. Take the proper steps to ensure that MySites are usable and can be maintained with Governance Planning, Infrastructure Planning and Training.