Moderator check list


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Value in Webinars Moderator Checklist for setting-up the webinar room, working with the Presenter, and greeting Audience

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Moderator check list

  1. 1. Moderator Check-List<br />Value in Webinars<br />ID: Andrea Hildreth<br />Client: Walden University, Capstone Project<br />
  2. 2. Overview<br />Pre-Session Preparation<br />Log-on<br />Invitations<br />Presenter (P) Arrival<br />Greet Audience (A)<br />Legend: Presenter (P), Moderator (M), Audience (A)<br />
  3. 3. 1. Pre-Session Prep<br />Remember, you are learners not performers<br />Making mistakes shows that you are trying, and learning<br />This purple/gold presentation is behind the scenes information<br />
  4. 4. 1.1 Open These Windows<br />Here are the windows you want to have open in your web browser<br />Webinar Platform homepage<br />The Screen for this Webinar Presentation<br />Resource pool (example: SlideShare)<br />Value in Webinars wiki<br />This “Moderator Check-List” presentation<br />E-mail<br />Twitter<br />
  5. 5. 1.2 Create these Docs<br />Create these documents and keep them on your desktop ready to plug-in as needed<br />Text for e-mail invitation<br />Text for Twitter invitations (Will happen at ?p.m.; Starting in 10 minutes; Just starting; . . .”<br />Speech for introduction of P <br />You will review the speech with P before going LIVE<br />
  6. 6. 1.3 Session Links<br />Create a separate document for session links<br />Ask P for them prior to their intro and you want to have them on-hand<br />Add to the list as links arise in the presentation or the CHAT<br />
  7. 7. 1.4 Write Invitation<br />It will contain<br />Name of Presenter<br />Presentation Title<br />Presentation Time<br />Link to Webinar<br />Link to Presenter Bio<br />Link to Info on presentation topic (ask the Presenter to suggest links, they may also be used during the Presentation)<br />
  8. 8. 1.4.1 E-mail Invitation Sample<br />“Join [Name of Presenter] at [time of webinar] on [Name of Presentation] LIVE [webinar link], Presenter Bio: [Link to Presenter Bio],Topic: [Link to topic info]”<br />Note: this message is 165 characters, your message length will vary depending on the fill-in information. Twitter allows 140 characters so you may need to decide which information will draw a larger audience; Presenter Name or Topic Name and list only that link. <br />
  9. 9. 1.4.2 Twitter Invitation Sample<br />20 minutes prior: “Webinar with [Name of Presenter or topic] LIVE [webinar link] at [Time of webinar]”<br />10 minutes prior: “Just underway: Webinar with [Name of Presenter or topic] LIVE [webinar link]<br />
  10. 10. 1.4.3 Sample Introduction<br />Hello! It’s great to see all of you here, thank you for joining us. I am ___, and I will be Moderating this webinar, so type any questions, comments or problems into the Chat Area and I will respond. If the chat gets lively and I miss your posting, please type it in again.<br />It is my pleasure to introduce ___ from ___ institution. ___ will be speaking to us about ____.<br />I will put some links to information about ___ into the Chat Area.<br />
  11. 11. Review – on Your Desktop<br />List of Links<br />Partial list for P to make additions<br />Invitations<br />E-mail invitation<br />1st Twitter invitation<br />2nd Twitter invitation<br />3rd Twitter invitation<br />Speech for introducing P<br />Remember, this is a draft for review by P<br />
  12. 12. 2. Log-on <br />As Moderator (M) you need to log-on ½ hour prior to the session start<br />Now that you have the session link, you can send your first set of invitations<br />Go through the audio check supplied by the webinar company<br />Preview your video picture<br />
  13. 13. 2.1 Add Sheets: Map<br />Create a new sheet which contains a map<br />The webinar platform might have a clipart map you can use, or search for one online and paste it onto the sheet<br />Audience members will mark their locations on the map using Whiteboard tools<br />
  14. 14. 2.2 Add Sheets: Audience Sandbox <br />Consider creating a sheet on which audience members can “play” while they wait for the presentation to begin<br />These sheets can also be usefulif there is a delay in the presentation (technology problem, etc.)<br />Create an Icebreaker Activity<br />See the Value in Webinars wiki page “Instructor Introduction” for Icebreaker ideas<br />
  15. 15. 3. Invite Folks<br />E-mail and Tweet prospective audience (A) members<br />This message should be prepared ahead of time<br />Remember to send multiple Tweets as the presentation time approaches<br />
  16. 16. 4. Presenter Arrival<br />If P has not arrived 15 minutes prior to start you need to contact them<br />Have them do the Audio Wizard<br />Have them do the Video Preview<br />
  17. 17. 4.1 Presenter Upload<br />Have them upload their presentation<br />When upload is complete, they should cycle through the slides to <br />Verify that they are correct<br />Remind themselves of the order<br />Show you where they will discuss links they want you to drop into the Chat Area<br />Show you where they have planned for A participation – andtell you if they are Yes/No or Muli-choice polls<br />
  18. 18. 4.2 Review P Intro<br />Review the introduction you have prepared with P<br />Make revisions<br />Have all of this in writing so you don’t have to think about it when you are LIVE<br />
  19. 19. 4.3 Review Links<br />Ask P for the list of links they want you to “drop” into the Chat Area (if not previously discussed)<br />Edit the list of links you created prior to the session<br />
  20. 20. 4.4 Review participation<br />Ask P how they plan to interact with A (if not previously discussed)<br />Raised hands<br />Yes/No questions<br />Poll questions<br />Chat prompts<br />This tells you what you where to add emphasis in your A welcome<br />
  21. 21. 4.5 About Polls<br />Inform P that the Poll results will be tabulated automatically<br />You might have to TURN ON this feature so check the webinar set-up tabs for information<br />
  22. 22. 4.6 Suggest Participation<br />If you have time prior to the webinar start, offer to help P add audience participation exercises<br />
  23. 23. 4.6.1 Participation Ideas<br />P may have an idea of a place in their presentation where a question would fit<br />Help them craft a question, decided if it is yes/no or a poll question and create a sheet for it (then you just have to remember to plug it in)<br />If they don’t have an idea, divide the presentation into segments (¼,or ½ way points) insert participation exercises<br />
  24. 24. 5. Greet Audience<br />Since you have already sent invitations, A will begin arriving<br />Make sure you have set the controls so that you will get an audio cue when someone arrives<br />But, turn this off once the webinar has started because it can be distracting to P and A<br />Immediately welcome them through the Chat Area<br />
  25. 25. 5.1 Greet Audience<br />After welcoming an Audience member, ask them to run the Audio Wizard<br />Give them the link to the Audio Wizard<br />
  26. 26. 5.2 Be welcoming<br />Early arrivals<br />“Hello Susan, we will be starting in [1/2 hour]. If you want you can go to P’s personal web page to get an idea of what’s ahead” [drop link here]<br />“Welcome Susan, we have some music prepared for you while you wait” [give directions to the music list]<br />
  27. 27. 5.3 Greet Universe<br />Remember that the chat is “rolling” so folks who enter the room after “Susan” will be able to see what you have typed to her<br />So you are actually giving information to the Universe (not just Susan) and you don’t have to repeat the same information<br />Have a few messages and cycle through them so that a new arrival can look at the old chat and see the P bio page and the audio wizard and how to access the music, etc<br />
  28. 28. 5.4 After The Greeting<br />Steer them to the Icebreaker activity<br />Tell the first few audience members how to participate in the activity, then let them tell those who arrive after them<br />
  29. 29. The End<br />