Apex Green Std Pres Gmic

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Apex Green Std Pres Gmic

  1. 1. APEX GMEPP: Using APEX to choose a General Service Contractor <ul><li>Panelists: </li></ul><ul><li>Joe Pestka, sr. national account manager Freeman </li></ul><ul><li>APEX Panel Liaison </li></ul><ul><li>Anah Corley, vp, business development </li></ul><ul><li>Stetson Convention Services </li></ul><ul><li>APEX Exhibits Chair </li></ul>
  2. 2. Definition of a Green Meeting <ul><li>“ A green meeting incorporates environmental considerations throughout all stages of the meeting in order to minimize the negative impact on the environment.” </li></ul><ul><li>Source: Green Meeting Industry Council </li></ul><ul><li>“ An enduring, balanced approach to economic activity, environmental responsibility and social progress’. </li></ul><ul><li>Source: The British Standards Institute, BSI8901 </li></ul>
  3. 3. Why Standards?
  4. 4. Why are clear RFP’s so important? Real commitment to sustainability starts at the beginning. In order to both create and reach your sustainability goals, your environmental expectations must be a guiding force in your vendor selections. This can be done by including environmental considerations in contracts already in place or up for bid.  Bringing up a sustainable consideration for contract is part of an ethical sustainable practice and it’s inevitable that Green verification will mean better measurement tools and better results.
  5. 5. How do I begin? <ul><li>What are your top Green priorities? </li></ul><ul><ul><ul><li>reducing landfill waste? </li></ul></ul></ul><ul><ul><ul><li>conserve energy and reduce carbon emissions? </li></ul></ul></ul><ul><ul><ul><li>cut down on toxic chemicals and air pollution? </li></ul></ul></ul><ul><li>What are your expectations from your General Service Contractor: </li></ul><ul><ul><ul><ul><li>are you looking for them to follow your set forth expectations? </li></ul></ul></ul></ul><ul><ul><ul><ul><li>are you looking to your vendor for direction? </li></ul></ul></ul></ul>
  6. 6. Budget for Sustainability <ul><li>Be clear on the budget you have to work with – there’s still a long way to go for many in our supply chains! </li></ul><ul><li>Green practices can sometimes reduce costs – can those costs be passed on to you and the exhibitors? Ask your GSC to list those returns in the RFP </li></ul><ul><li>Review the standard business model, are there elements of your exposition that are not a value add and can reduce the environmental impact? </li></ul>
  7. 7. Get the response you need When you write the RFP, organize the expectations so the responses meet your needs. Some bidders will want to impress you with their commitment to Green products and services, and the inundation of information can be overwhelming.
  8. 8. Get the response you need <ul><li>Ask bidders to break their responses to your Green questions into two categories: </li></ul><ul><li>The first and most important category should be responses to your top Green priorities. How well each supplier addresses the issues you consider most important without being distracted by additional options. </li></ul>
  9. 9. Get the response you need Ask bidders to break their responses to your Green questions into two categories: 2. Ask the bidders to tell you about their other Green offerings in a separate section of their responses. Bidders might offer ideas you haven’t considered yet. You’ll want to review them, but keeping them separate from your specific goals helps keep things straight.
  10. 10. What should be included in my RFP? The three P’s – POLICY, PROCEDURE & PROCUREMENT! This simple guideline tool can help you to remember what you need to ask, why you need to ask it and how it will affect your event. There are many variables on the exposition floor and many people holding accountability.
  11. 11. What should be included in my RFP? <ul><li>POLICY </li></ul><ul><li>What established policies does your GSC have? Ask them to include a detailed account in their submission. This this will help set the stage for expectations and provide a guideline </li></ul>
  12. 12. What should be included in my RFP? <ul><li>PROCEDURE </li></ul><ul><li>What kind of plan does your GSC have that will ensure the established policies will be a resource tool? </li></ul><ul><ul><li>How will waste be mitigated and managed (pre/during/after)? </li></ul></ul><ul><ul><li>What electronic tools will be utilized? </li></ul></ul><ul><ul><li>How will labor, exhibitors, vendors and the facility be communicated with? </li></ul></ul><ul><ul><li>Who from your GSC will be responsible for owning the “green-ness” of your exposition? </li></ul></ul>
  13. 13. What should be included in my RFP? <ul><li>PROCUREMENT </li></ul><ul><li>How has your GSC engaged their supply chain? </li></ul><ul><ul><ul><li>Do they have green options already available? </li></ul></ul></ul><ul><ul><ul><li>If so, are they cost comparable/competitive? </li></ul></ul></ul><ul><ul><ul><li>What advantages do they have over traditional goods? </li></ul></ul></ul><ul><ul><ul><li>VERY IMPORTANT – do the green options your GSC has meet the requirements of the waste management program at the facility you will be in? </li></ul></ul></ul>
  14. 14. How do I engage my GSC? <ul><li>Does your GSC define sustainability the same way you do? </li></ul><ul><li>What other events do they produce that illustrate and support your expectations from them. </li></ul><ul><li>Seek people at the GSC that share your goals – do they have a sustainability champion? Will they be a constant resource pre, during and post event? </li></ul><ul><li>What measurement tools are already in place that can be applied to your event? </li></ul>
  15. 15. How will APEX make the RFP easier? By using APEX as part of your vendor selection, you will be providing your event team with an accountable and measurable tool that provides step-by-step guides, baseline measurements and resources. By definition, its methodology is meant to reward success and prime for improvement.
  16. 16. What does APEX look like? LEVEL 1 – GENERAL SERVICE CONTRACTOR Item Completed 8.3.1 The supplier shall achieve a minimum diversion rate of 50% for the event for the exhibits floor.   8.3.2 The supplier shall implement a pack in-pack out policy that requires exhibitors and ancillary vendors to divert all possible waste into available recycling streams, then pack all other unavoidable material into crates/pack out items.   8.3.3 The supplier shall provide in booth recycling and/or composting.  
  17. 17. What does APEX look like? PLANNER REQUIREMENTS - Waste Management LEVEL 1 Item Completed 7.3.1 The planner organization shall communicate necessary information to exhibitors, vendors and suppliers in an environmentally responsible manner using at least one or more of the listed methods: exposition micro-site, online ordering, email, digital brochure.   7.3.2 The planner organization shall communicate necessary information about attendance and estimated sample needs in order for exhibitors to appropriately supply their booths onsite.   7.3.3 The planner shall achieve a minimum diversion rate of 40% for the event for the exhibits floor.  
  18. 18. Let’s build an RFP! National Association of Fictitious Events

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