Transcript of "Rays club project file mega show 2012"
-=:lubDate: 16th February 2012The Registrar,Thru1.1r A.FokeerahPresident of the Students Union,University of Mauritius,Reduit.Dear Madam, RE: Organisation at Mega Show 2012 The Rays Club affiliated to the Students Union, is organizing its lOth annual Me~a Show to celebrate the 44th anniversary of the Independence of Mauritius as well as the 10 anniversary of the "Rays Club". The show has been scheduled for the 9th of March as from 13 hrs tilll7 hrs. This year we are expecting around 2500 students and we are also planning to have as Chief Guests the President of the Republic of Mauritius, Honorable Minister Raj eshwar JEETAH, as well as the University Administration. The show will consist of dances, songs, fashion show and sketches. The entry fee will be Rs40 per student and available only to UoM students. This event has been organised by the Rays Club over the past 10 years and this year we are humbly requesting your usual approval to organize the show. Organizing such a big event is naturally expensive and we would appreciate your help in terms of sponsorship be in cash or materials, to make the mega show a successful happening. A detailed description of the estimated costing is attached. We hope that we can rely on your support We also request the UOM transport facilities on the 7th and 8th March 2012 at 22hr to drop the student participants and organizing committee at their respective place. In the anticipation of a positive reply to the request, we are thanking you in advance. Yours sincerely, Yud Rohan Reetoo 796 7288 President of Rays Club
-=:lubEstimated Costing Mega Show 2012Plan A: UOM Sport ComplexNo ITEMS Details Amount(Rs)1 Sound system Orchestra instruments, Line 60,000 Student Arrays(outdoor Speakers) Union ,Mikes, etc2 Podium The podium Should be sub- 40,000 External divided to access the backstage. Sponsorship3 Marquee White Gazebo Size : 40m X 30m 50,000 External Sponsorship4 Decoration and Cloth- Red, blue, Yellow, 17, 000 Student miscellaneous Green Union Ballons, pins, tags, strings, National Flags 100 Rays Club etc5 Security To ensure Security in and 6,000 Student outside the Complex premises. Union Police Officer fee charged6 Mauritius Society of Official Permission for high 2,000 Student Authors (MASA) level Sound. Union7 Clothing for UOM To perform on stage 20,000 Tickets Participants .8 Refreshment for Artist & Organizing committee . Lunch Pack during the event Dinner pack at eve of event for executives 8,000 Student Union9 Printing of tickets (2500 UOM press 5 000 Student tickets) Union10 Advertisement Posters, Banner and invitation 8,000 External cards11 Local artists & Master of Linzi ,Eric triton, African, 50,000 Tickets ceremony Bride& any others,Chinese dancers12 Transport For meeting with sponsorship 5,000 UOM and artists (can be provided by Services UoM services)13 Hairdresser and Makeup Artists make up 8,000 Tickets artist Tallll: 2Jt-Therefore we request item No 3 as petty cashNote that parts ofthe costing will be requested to the Students Union, part will be covered by tickets sold andpart will be cleared by external sponsors as specified in the table above. The Total amount requested to the SU isRs98 000.Thanking you in advanceYours faithfully,Yud Rohan Reetoo796 7288
-=:lubEstimated CostingNo ITEMS Details Amount( Rs) Pla1 Sound system Orchestra instruments, 45 000 Student n Speakers, Mikes etc to promote Union B: the Me~ Show 20122 Light System Good effect of lights to 25 000 Student Pau immortalized the event Union 13 Decoration and Cloth- Red, Blue, Yellow, Green 17 000 Student Oct miscellaneous Ballons, pins, tags, strings, Union National Flags, 100 Rays Club ave key holder etc Wie4 Clothing for UOM To perform on stage 25 000 Tickets he Participants . Au5 Refreshment for Artist & Organizing committee . Lunch Pack during the event Dinner pack at eve of event 8 000 Student Union dito nu for executives6 Printing oftickets (2500 UOM press 5 000 Student m tickets) Union7 Advertisement Posters, Banner and invitation 8 000 External (PO cards WA8 2 Local artists & Master of Linzi ,Eric triton, African, x- 50 000 Tickets ) ceremony breed& Blackayo others9 Transport For meeting with sponsorship 5 000 UOM and artists (can be provided by Services UoM services) --10 Hairdressing and Makeup Artists make up 8 000 Tickets artist T.... :
-=:lubWe therefore request item No 3 as petty cashNote that parts ofthe costing will be requested to the Students Union, part will be covered by tickets sold andpart will be cleared by external sponsors as specified in the table above. The Total amount requested to the SU isRs 100 000.Thanking you in advanceYours Faithfully,Yud Rohan REETOO796 7288President of Rays Club RE: Booking of Students Centre (Games Room), Aerobic Room ,Music Room In line with the Mega Show 2012 organization, we would request to have booking forrehearsals on the following days: • Monday 20th February 2012 • Tuesday 21st Feb 2012 • Wednesday 22nd Feb 2012 • Thursday 23d Feb 2012 • Friday 24th Feb 2012 • Saturday 25th Feb 2012 • Monday 27th Feb 2012 • Tuesday 28th Feb 2012 • Wednesday 29th Feb 2012 • Thursday 1st March 2012 • Friday 2nd March 2012