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Fico t codes with description Fico t codes with description Document Transcript

  • Vendor Payment Entry in SAP - T Code - F-48 DOWN PAYMENT Post Vendor Down Payment Request in SAP Down payment to be made to a vendor. T Code:- F-48 Business Process Description Overview You can post a vendor down payment whether or not you have previously created a down payment request. Creating a down payment request is an optional step and is simply a noted credit entry against the vendor (not included as a financial posting) that is covered in another BPP. Note that when the vendor invoice is eventually posted you should use the Clear Vendor Down Payment transaction (f-54) to ensure that the invoice credit will offset the proper down payment debit and the result will be cleared without the risk of double payment. To post a down payment made in cases where a down payment request has been issued, you select the down payment request when you post the down payment. The system then only needs the data in the initial screen to make the posting. These include the vendor's account number, the bank account number, and the special G/L indicator. The system takes all other data, such as amount or tax code, from the down payment request. If you need to make any further specifications, the system offers you the down payment line item, after you have selected the post function, so that you can make any necessary corrections. To post a down payment made without reference to a down payment request, you post the down payment directly. You supply all the necessary data including the vendor's account number, the bank account number, the special G/L indicator, and the amount. Input - Required Fields Comments Document Date Date of the down payment Document Type Defaults to KZ Company Code 1000 (Your Company Code) Posting Date Defaults to the system date Currency Enter Currency type – system defaults to INR Special G/L Indicator Indicates the alternative reconciliation account to be used Vendor Account Vendor’s account number Bank Account The G/L Cash / Bank account to be credited
  • Amount The amount of the down payment Output - Results Comments A down payment is generated and its document number is displayed Procedural Steps 1.1.Access the Post Vendor Down Payment transaction by: Via Menus Accounting -> Financial Accounting - > Accounts Payable -> Document Entry -> Down Payment -> Down Payment Via Transaction Code F-48 1.2. On the screen ―Post Vendor Down Payment: Header Data‖, enter information in the fields as specified in the table below:- Field Description R/O /C User Action and Values Comments Document Date Date original document was issued R Enter appropriate date Doc. Type Document Type Will default to KZ Company Code Company code ID R 1000 (Your Company Code) Will default if previously entered. Posting Date Effective date of posting in the ledgers. R Accept default or specify another date Will default to current date. Currency/Rate Payment currency R INR Will default if previously entered. Vendor Account Vendor Account Number R Enter the Vendor’s Account Code KLB005 Special G/L Indicator Indicator which identifies a special G/L transaction R Spl GL Indicators For all line items in customer or vendor accounts that are updated
  • to an alternative reconciliatio n account in the general ledger, the special G/L indicator determines which account is to be selected. This account will be debited along with the vendor account. Bank Account Number Account to be credited R Enter appropriate account through which the payment is made GL account number for bank account Business Area To Which Business Area This Transaction Belongs To R Amount Amount of the total down payment R Enter the proper amount to be credited 1.3. Select the New Item button Enter the amount to be debited to the vendor account (and the reconciliation account). To enter further items for this vendor, then select Edit -> New item. This will generate multiple down payments as separate line items on this vendor‘s account. Enter The Section Code and Business Area . Press Enter. Enter Tax Code applicable for this type of vendor in the sub-menu coming after 1.4. Select the Document Overview icon or select Document/Simulate to review your entry prior to posting. 1.5. Select Document -> Post or click on the Save icon to post the down payment. View slide
  • The system now posts the down payment debit amount (in either one or multiple line items) to the vendor account and the Special G/L account, and will credit the bank account. If additional postings, such as tax or cash discount, are necessary, they are carried out automatically by the system. The system automatically marks the selected down payment request noted items as cleared. After posting 15,000/- advance (Down) payment of vendor then invoice received from Vendor of suppose that Rs 25000/- After filling of all criteria as display below then go to withholding tax button, After displaying withholding tax format then erase payment tax such as E3,I3 & S3, and put figure of rest of basic bill amount on ―w/tax base FC‖ column as given below such as 15000 advance 25000 invoice amount then rest amount is 10000/-, Basic Surcharg -200 & Basic education Cess -220 amount. Then simulate>Post. You might also like: Post Customer Down Payment in SAP T Code - F-29 Enter Vendor Credit Memo in SAP ( Park / Post ) T Code :- FB65 , FBR2 SAP Gl Posting with Clearing T Code - F-04 Bank Outgoing Payment Posting In SAP Through GL Y Code - F-07 Post Incoming Payments in SAP T Code - F-28 LinkWithin Posted by Maximus at 5/02/2012 Keywords: ERP (SAP), SAP - FICO User Manual View slide
  • Bank Outgoing Payment Posting In SAP Through GL Y Code - F-07 Vendor Payment through Bank GL in SAP:- Trigger: This process is not triggered by an event - only by utilizing the proper transaction code or menu path. Business Process Description Overview To post a payment you make to a vendor, you would use the Outgoing payment clearing procedure. T Code:- F-07 Input - Required Fields Field Value/Comments Document date Document type Company code Posting date Currency Bank account Value date Account Amount 13/6/2012 KZ – Vendor payment 1000 13/6/2012 Enter in currency (can be pre-set) - INR 103001 13/6/2012 Output - Results Comments Procedural Steps :- 1.1. Access the ―Post Outgoing Payment‖ transaction by: Via Menus Accounting -> Financial Accounting -> General Ledger - > Document entry -> Outgoing Payment Via Transaction Code F-07 1.2 On the screen ―Post Outgoing Payments: Header Data‖, enter in the information from the table below: Field Name Description R/O/ C User Action and Values Comments Document Date Date of the document to be applied. R 13/6/2012 Document Shows the name of the R Defaults in as ―KZ‖ – Vendor Can be set as
  • type document type payment., default. Company code Four-character identifier of the company code. R 1000 You must pick the company code in which the Vendor account to receive the debit exists. Posting date Effective date of posting in the ledgers. R 13/6/2012 Period Current period within the fiscal year. R 6 Currency/R ate Document currency R INR Can be set as default. Document number The system uses this number to access the document. O The system will generate this number when the document is saved. Translation date The date for determining which exchange rate is to be used. O Only enter if the translation date is not the same as the document date. Reference User-definable text field to be used as a search criterion when displaying or changing documents. O For example, you can enter in the payment advice number or the document number to which the payment is being applied. Cross-CC no. Number of the cross- company code transaction. O Doc. Header text Text which applies to the entire document; not just specific line items. O Trading part. BA Business area of the trading partner. O Clearing text Text added to any clearing documents created through this transaction. O (Note: On Above table in column ―R/O/C‖, ―R‖ = Required, ―O‖ = Optional, ―C‖ = Conditional) 1.3. Under the BANK DATA area: Field Name Description R/O/ C User Action and Values Comments Bank account The account number entered here identifies the G/L bank. R Enter the G/L bank account number that will be credited by the creation of the debit on the Vendor‘s account. 103001 Business Used for segment reporting. O Mum
  • area Amount The check/payment amount. R 2,000 Amt.in loc.cur. Line item amount in the local currency of the company code. O Bank charges The amount of bank charges deducted from the payment, express in the document currency. O LC bank charges The amount of bank charges deducted from the payment, expressed in the local currency. O Value date Date that is used in bank accounts and bank sub- accounts. O Profit center Used for analyzing operating results. O Text Freely definable field for entering explanatory text for the line item. O Allocation Additional information reference field for the line item. O 1.4. Under the OPEN ITEM SELECTION area: Field Name Description R/O/ C User Action and Values Comments Account Account to which to apply the payment for the open item(s). R Enter Vendor Account Number to which the payment applies. Account type Account type. Options include Vendor, Customer, Material, etc. O Default is ―K‖ indicating G/L account. Change this to reflect to appropriate account— Vendor , Customer, etc. Enter the appropriate a/c type. i. e. K = Vendor Special G/L ind Only check if clearing an open item that has a special G/L indicator, for example, down payments. O Standard OIs Check if only standard open items are to be cleared. O Pmt advice no. Payment advice number. O
  • Other accounts Allows processing across multiple accounts. R Click on Other accounts to add other accounts to be processed. The purpose of performing this Post with Clearing process is to be able to work with items across multiple accounts. Distribute by age Selects items to be cleared automatically based on days past due. C Click in box to perform age- based clearing. Automatic search Indicates that the system should try to find open items to clear based on clearing amount. C This pulls together possible open items for transfer based on the proposed clearing amount. 1.5. Under the ADDITIONAL SELECTIONS area: Field Name Description R/O/ C User Action and Values Comments A series of other document selection criteria. O The default selection is ‗None‘. Click on any single selection option. (Note: On Above table in column ―R/O/C‖, ―R‖ = Required, ―O‖ = Optional, ―C‖ = Conditional) 1.6. Press the <PROCESS OPEN ITEMS> pushbutton to continue. 1.7. On the screen ―Post Outgoing Payments: Process open items‖: Note: It is easier to process the payment if all open items are set inactive. To do so, click the <Accounting Editing Options> pushbutton. Under ―Open Item Processing‖, check the box for ―Selected items initially inactive‖. To SAVE, click on the diskette icon, then green arrow back to the screen ―Post Outgoing Payments: Process Open Items‖. Select Open Items until the difference is zero. Differences within tolerances will be written off to the accounts determined in configurations of the user or user group. Select the Res. items tab to complete processing for line items with residual items remaining open after applying the payment. Remaining amount, which is to be posted during clearing of a Residual Item representing the new Accounts Payable due the Vendor. Enter the residual item amount in the line item(s) and a reason code to coincide with the residual item.
  • 1.8. SAVE/Post the payment--Select the <POST> (diskette) icon—Control + S. 1.9. Return to Main Menu--Select theYellow Arrow, or press Shift + F3. You might also like: Post Incoming Payments in SAP T Code - F-28 SAP Gl Posting with Clearing T Code - F-04 Bank Incoming Payment Posting In SAP Through GL T Code - F-06 Park Customer Invoice in SAP T Code - FB70 SAP GL Account Direct Posting T Code - F-02 LinkWithin Posted by Maximus at 5/13/2012 Keywords: ERP (SAP), SAP - FICO User Manual, tutorials
  • Post Customer Down Payment in SAP T Code - F- 29 DOWN PAYMENT POST DOWN PAYMENT Business Process Description Overview:- You can post a customer down payment whether or not you have previously created a down payment request. Creating a down payment request is an optional step. To post a down payment received after a down payment request has been issued, you select the down payment request when you post the down payment. The system then only needs the data in the initial screen to make the posting. These include the customer's account number, the bank account number, and the special G/L indicator. The system takes all other data, such as amount or tax code, from the down payment request. If you need to make any further specifications, the system offers you the down payment line item, after you have selected the post function, so that you can make any necessary corrections. To post a down payment received without a down payment request, you post the down payment directly. You supply all the necessary data including the customer's account number, the bank account number, and the special G/L indicator (A in Most Companies), and the amount. T Code:- F-29 Input - Required Fields Comments Document date The date the original document is issued Document type Defaults to DZ Company code 1000 Posting Date Defaults to system date Currency Transaction Currency – system defaults to Local Currency
  • Special G/L Indicator Indicates the alternative reconciliation account to be used Customer Account Customer‘s account number Bank Account The G/L Cash account to be debited Amount The amount of payment Procedural Steps 1.1. Access the Post Customer Down Payment transaction by: Via Menus Accounting -> Financial Accounting -> Accounts Receivable - > Document Entry -> Down Payment -> Down Payment To explore if other menu paths are also available: Type ―search_sap_menu‖ in the command line and press the green arrow. On the following screen, type the transaction code in the text entry box and press the green arrow. Via Transaction Code F-29 1.2. On the screen ―Post Customer Down Payment: Header Data‖, enter information in the fields as specified in the table below: Field Description R/O/ C User Action and Values Comments Document Date Date original document was issued R 01.06.12 Doc. Type Document Type R Will default to ―DZ‖ Company Code Company code ID R 1000 Will default if previously entered. Posting Date Effective date of posting in the ledgers. R 01.06.12 Will default to current date. Currency/Rate Payment currency. Can be entered as a code or a rate R INR Will default if previously entered. OR Picks up from the rate table Customer: Customer Account R Enter the customer
  • account number Target Special G/L Ind Indicator which identifies a special G/L transaction R Drill down menu available. If the system does not allow this posting then go to T-code : F-21 Bank: Bank Account Number R Enter Bank GL account number GL account number for bank account Amount Amount of down payment R Enter Amount of down payment made Bank Charges O Bank charges if any You might also like: Vendor Payment Entry in SAP - T Code - F-48 Post Incoming Payments in SAP T Code - F-28 Bank Incoming Payment Posting In SAP Through GL T Code - F-06 SAP Gl Posting with Clearing T Code - F-04 SAP GL Account Direct Posting T Code - F-02 LinkWithin
  • SAP Gl Posting with Clearing T Code - F-04 GL Posting with clearing in SAP Trigger: This process is not triggered by an event - only by utilizing the proper transaction code or menu path. Business Process Description Overview :- Using the posting with clearing function, you enter document line items and then select the open items that are to be cleared. Once the total amount of selected open items equals the amount of entered line items, the system clears the open items by creating one or more offsetting entries. There are three functions you can choose from for posting with clearing. The one basic function can be used for any type of business transaction in which items need to be posted and cleared simultaneously. The two other functions are specially designed for incoming and outgoing payments. Options in Clearing Open Items: You can :- Clear several accounts and account types Clear items in any currency Post differences that result from assigning items to each other Enter any number of line items (for example, bank charges) G/L accounts are assigned only a debit and credit posting key: 40 (debit posting) and 50 (credit posting). No further distinction is made for the posting keys for G/L accounts. T Code:- F-04 Input - Required Fields Field Value/Comments Document date Date of document – this is the date of document creation. Document type 2-digit code assigned to the original document - * Defaults to ‗SA‘ – G/L Account Document Company code 2-digit company code Currency Enter Currency Account G/L account to be debited. Account G/L account to be credited. Output - Results Comments Clear debits and credits from across multiple accounts.
  • Tips and Tricks :- For today‘s date, use the keystrokes F4 followed by F2 instead of using the drop- down calendar feature. For setting user-specific editing defaults, set your Editing Options and User Parameters to default in the desired company code, currency and line layouts Procedural Steps:- 1.1. Access transaction by: Via Menus Accounting -> Financial Accounting -> General Ledger -> Document Entry -> Post with Clearing Via Transaction Code F-04 1.2. On screen ―Post with Clearing: Header data‖, enter the following information: Field Name Description R/O/C User Action and Values Comments Document date Enter in the document date. R Enter in the date manually, use pull-down calendar, or use the F4-F2 shortcut. Posting date The date of posting. R Defaults in as today‘s date. Document type 2 char identifier for the type of document being created. R Defaults in as ‗SA‘ – G/L account document. Period 2 char identifier used indicate the period in which the posting will be placed. R This defaults in as the period in which the posting date falls. If you wish to have the posting land in a ―special period‖ at the end of the year, then specify the period in this field. Company code Up to 4 char identifier for the company in which the posting will occur. R This field can have a value that defaults in from the User Parameters settings. 1000 Currency/r ate Currency in which the document is posted. R This field can have a value that defaults in from the User Parameter settings. Document number The system uses this number to access the document. O They system will generate this number when the document is saved. Translatio n date The date for determining which exchange rate is to be used. C Only enter if the translation date is not the same as the document date. Reference Field allocated to any extra numeric or name identifiers. O Can be used to contain external document reference numbers. This is helpful as
  • an additional document search criterion, and can be used in correspondence printing. Doc. Header text Text used to describe the entire document for future search and reference. O Type in a text identifier, if necessary. Clearing text Text added to any clearing documents created through this transaction. O Enter in the reason for this posting. For example, payments transfer or item transfer. Transactio n to be processed The transaction type which you intend to perform. R* * You must select one of the four possible transaction types. The default for the F- 04 transaction is ―Incoming payment‖. This is the desired transaction selection for this procedure. Posting key Two-digit numeric key that determines the way line items are posted. R For the F-04 transaction, use posting key 40 – debit posting. Account G/L Account R Enter the G/L account to be debited. 1.3. Press the <CHOOSE OPEN ITEMS> pushbutton to continue. On screen ―Post with Clearing: Add GL account item‖, enter the amount of the Outgoing payment, then press the <CHOOSE OPEN ITEMS> pushbutton to continue. On screen ―Post with Clearing: Select open items‖, enter the information as specified in the table below: Field Name Description R/O/C User Action and Values Comments Company code Up to 4 char identifier for the company in which the posting will occur. R This field value defaults in from the initial entry screen. Account Enter the G/L account. R Enter in the G/L account number from which you will clear an item. Account type One-digit identifier for the type of account that you are working with. R The system will default in the value ‗S‘ for G/L accounts. Special G/L ind Special G/L item indicator, which determines what special G/L items will be included in the clearing procedure. O If no Special G/L items are involved, leave this field blank. Normal OI Indicates that only standard open items are to be taken into consideration during R If no special G/L items are considered, you should click on this normal OI box.
  • clearing. Payment advice number Key of a payment advice for which accompanying open items are to be processed. O Enter a payment advice number here if you wish to process only one specific advice document. An entry here causes the system to ignore any other additional selections made. Additional selections A series of other document selection criteria. C The default selection is ‗None‘. Click on any single selection option. Other accounts Allows processing across multiple accounts. R/O Click on ―Other accounts‖ to add additional accounts to be processed. The purpose of performing this Post with Clearing process is to be able to work with items across multiple accounts. Distribute by age Selects items to be cleared automatically based on days past due. C Click in box to perform age- based clearing. Automatic search Indicates that the system should try to find open items to clear based on clearing amount. C This pulls together possible open items for transfer based on the proposed clearing amount. (Note: On Above table in column ―R/O/C‖, ―R‖ = Required, ―O‖ = Optional, ―C‖ = Conditional) 1.4. Click the <PROCESS OPEN ITEMS> pushbutton to continue. Note: If you checked the ―Other accounts‖ box on the screen ―Post with Clearing: Select opens items‖, a pop-up box will appear, in which you must enter the following information: 1.4.1. Additional Accounts: Displays screen for addition of more accounts to be viewed in processing. You must enter in the account number, the account type, the company code, and click the select open items button. Clicking the Other accounts button at the bottom of this screen will give you space to enter more accounts, if necessary. Press the <CONTINUE> button in any of these screens to proceed to the main open item processing screen. 1.5. On the screen ―Post with Clearing: Process open items‖: This screen contains items from all of the accounts that you selected. Double-click on the dollar amount field of the items to be matched and cleared.
  • 1.5.1. As you select each item from the list of open items (double-click), the total amount will appear in the ―Allocated‖ field. 1.5.2. Note: To make selection easier from the open items list if you are processing items from multiple accounts (Other accounts button), follow the menu path: Settings -> Line Layout to select the variant ―Account Number/Company code‖. 1.5.3. If you have a perfect match between the debit and credit item amounts selected from across the accounts, the net amount in the ―Allocated‖ field will be zero. Click on the <POST> (diskette) icon to clear the items. Then simulate 1.6. SAVE/Select the <POST> (diskette) icon—Control + S. The documents are cleared from the various accounts. 1.7. Return to Main Menu--Select the Yellow Arrow, or press Shift + F3. You might also like: Post Incoming Payments in SAP T Code - F-28 Bank Outgoing Payment Posting In SAP Through GL Y Code - F-07 Bank Incoming Payment Posting In SAP Through GL T Code - F-06 Park Customer Invoice in SAP T Code - FB70 SAP GL Account Direct Posting T Code - F-02 LinkWithin Posted by Maximus at 5/12/2012 Keywords: ERP (SAP), SAP - FICO User Manual, tutorials
  • Bank Incoming Payment Posting In SAP Through GL T Code - F-06 Customers' Payment Bank Receipt Posting In SAP This transaction is used to process incoming payments. Business Process Description Overview:- The system offers a number of options for applying payments including: Incoming payment Outgoing payment Credit memo or debit memo Transfer postings To post incoming payments and clear open items Enter a clearing document header (including bank and customer information) Select a clearing transaction Enter a line item (optional) Choose the open items which you want to clear Process the open items selected Post the clearing document T Code :- F-06 Input - Required Fields Field Value / Comments Document Date 13.06.2012 Document Type Defaults to DZ Company Code 1000 Currency INR Account (Bank data) GL to be debited Amount (Cash received) Account (Open Item Selection) Procedural Steps 1.1. Access ―Posting an Incoming Payment‖ by: Via Menus Accounting -> Financial accounting -> General Ledger -
  • > Document Entry -> Incoming payment Via Transaction Code F-06 1.2. On screen ―Post Incoming Payments: Header Data‖, enter the information in the fields as specified in the table below: Field Name Description R/O/ C User Action and Values Comments Document Date Payment date R 13/06/2012 Doc. Type Document Type R DZ Defaults to DZ Company Code Company code ID. R 1000 Posting date Effective date of posting in the ledgers. R 13/06/2012 Period Current period within the fiscal year. O 3 Will default to current period based on posting date Currency/r ate Payment currency. R INR Document number The system uses this number to access the document. The system will generate this number when the document is saved Translatio n dte Translation date – the date for determining which exchange rate is to be used. C Only enter if the translation date is not the same as the document date. Reference Freely definable field to be used as a search criterion when displaying or changing documents. O Cross-CC no. Number of the cross- company code transaction. O Doc. Header text Text which applies to the entire document; not just for specific line items. O Trading part.BA Business area of the trading partner. O Clearing text O (Note: On above table, in column ―R/O/C‖; ―R‖ = Required, ―O‖ = Optional, ―C‖ = Conditional)
  • 1.3. Under the BANK DATA area: Field Name Description R/O/ C User Action and Values Comments Account GL Bank account to debit. R 103009 Business area Used for segment reporting. O MUM Amount The check/payment amount. R 5000 Amt.in loc. Cur. Line item amount in the local currency of the company code. O INR Amount The amount of the charges that the bank deducted from the payment amount. O LC bank charges The amount of bank charges deducted from the payment, expressed in the local currency. O Value date O Profit center Used for analyzing operating results. O Text Freely definable field for entering explanatory text for the line item. O Allocation Additional information reference field for the line item. O 1.4. Under the OPEN ITEM SELECTION area: Field Name Description R/O/ C User Action and Values Comments Account Account to which to apply the payment for the open item(s). R AGA126 Account type Account type. Options include Vendor, Customer, Material, etc. O Default is ―D‖ indicating G/L account Other accounts Select if clearing across several accounts or across several company codes. O Special G/L ind Only check if clearing an open item that has a special G/L indicator, for example, down payments. O Standard OIs Check if only standard open items are to be cleared. O Pmt advice Payment advice number. O
  • no. Distribute by age Open items are automatically selected based according to their number of days in arrears. O Automatic search The system automatically searches open items that correspond to payment amount. O (Note: On above table, in column ―R/O/C‖; ―R‖ = Required, ―O‖ = Optional, ―C‖ = Conditional) 1.5. Under the ADDITIONAL SELECTIONS area: Field Name Description R/O/ C User Action and Values Comments Addition al selection s: Further criteria for limiting open item selection. O (Note: On above table, in column ―R/O/C‖; ―R‖ = Required, ―O‖ = Optional, ―C‖ = Conditional) 1.6. Press the <PROCESS OPEN ITEMS> pushbutton. Note: It is easier to apply the payment if all open items are set inactive. To do so, click the <Editing Options> pushbutton—Ctrl + F4. Under ―Open Item Processing‖, check the box for ‗Selected items initially inactive.‘ To SAVE, click on the diskette icon, then green arrow back to the screen ―Post Incoming Payments: Process Open Items‖. Select open items until the difference is zero. Differences within tolerances will be written off to the accounts determined in configurations of the user or user group. Select the Res. items tab to complete processing for line items with residual items remaining open after applying the payment. Enter the residual item amount in the line item(s) and a Reason Code to coincide with the residual item. 1.8. SAVE/Post the payment--Select the <POST> (diskette) icon—Control + S. 1.7. Return to Main Menu--Select the Yellow Arrow, or press Shift + F3. You might also like:
  • Post Incoming Payments in SAP T Code - F-28 SAP Gl Posting with Clearing T Code - F-04 Bank Outgoing Payment Posting In SAP Through GL Y Code - F-07 Park Customer Invoice in SAP T Code - FB70 How to Clear Down Payment for Customer in SAP T code - F-39 LinkWithin Posted by Maximus at 5/12/2012 Keywords: ERP (SAP), SAP - FICO User Manual, tutorials
  • Post Incoming Payments in SAP T Code - F-28 Posting Incoming Payment Business Process Description Overview :- The system offers a number of options for applying customer and vendor payments including: Incoming payment Outgoing payment Credit memo or debit memo Transfer postings To post incoming payments and clear open items. Enter a clearing document header (including bank and customer information) Select a clearing transaction Enter a line item (optional) Choose the open items which you want to clear Process the open items selected Post the clearing document T Code :- F-28 Input - Required Fields Field Value / Comments Document Date Document date of the entry. Document Type Defaults to DZ Company Code 1000 Currency Your Local Currency Account (Bank data) GL cash account to debit. Amount (Cash received) Account (Open Item Selection) Customer account Output - Results Comments A listing of unpaid items appears 1.1. Access ―Posting an Incoming Payment‖ by: Via Menus Accounting -> Financial accounting -> Accounts receivable - > Document Entry -> Incoming payment Accounting -> Real Estate Management -> Real Estate General Contract -> Postings -> Customer Menu ->
  • Document Entry -> Incoming Payment Via Transaction Code F-28 1.2 On the screen ―Post Incoming Payments: Header Data‖, enter in the information from the table below: Field Name Description R/O/ C User Action and Values Comments Document Date Date of the document to be applied. R Enter the date of the posting. Document type Shows the name of the document type R Defaults in as ―DZ‖ Can be set as default. Company code Four-character identifier of the company code. R Enter in the company code Can default in a value based upon settings in User Parameters. You must pick the company code in which the customer account to receive the Credit exists. Posting date Effective date of posting in the ledgers. R Defaults in as today‘s date. Period Current period within the fiscal year. R Defaults in based on the posting date. Currency/R ate Document currency R Enter in the document currency. Can be set as default. Document number The system uses this number to access the document. O The system will generate this number when the document is saved. Do not enter a document number Translation date The date for determining which exchange rate is to be used. O Only enter if the translation date is not the same as the document date. Reference User-definable text field to be used as a search criterion when displaying or changing documents. O For example, you can enter in the payment advice number or the document number to which the payment is being applied. Cross-CC no. Number of the cross- company code transaction. O Doc. Header text Text which applies to the entire document; not just specific line items. O Trading part. BA Business area of the trading partner. O Clearing text Text added to any clearing documents created through this transaction. O
  • (Note: On Above table in column ―R/O/C‖, ―R‖ = Required, ―O‖ = Optional, ―C‖ = Conditional) 1.3. Under the BANK DATA area: Field Name Description R/O/ C User Action and Values Bank account The account number entered here identifies the G/L bank. R Enter the G/L bank account number that will be credited by the creation of the debit on the Vendor‘s account. Business area Used for segment reporting. O Amount The check/payment amount. R Enter transaction amount in the document currency. Amt. in loc.cur. Line item amount in the local currency of the company code. O Bank charges The amount of bank charges deducted from the payment, express in the document currency. O LC bank charges The amount of bank charges deducted from the payment, expressed in the local currency. O Value date Date that is used in bank accounts and bank sub- accounts. O Profit center Used for analyzing operating results. O Text Freely definable field for entering explanatory text for the line item. O Allocation Additional information reference field for the line item. O 1.4. Under the OPEN ITEM SELECTION area: Field Name Description R/O/ C User Action and Values Comments Account Account to which to apply the payment for the open item(s). R Enter Customer Account Number to which the payment applies. Account type Account type. Options include Vendor, Customer, O Default is ―S‖ indicating G/L account. Enter the appro-
  • Material, etc. Change this to reflect to appropriate account—Customer, Vendor, etc. priate a/c type . i. e. D = Customer Special G/L ind Only check if clearing an open item that has a special G/L indicator, for example, down payments. O Standard OIs Check if only standard open items are to be cleared. O Pmt advice no. Payment advice number. O Other accounts Allows processing across multiple accounts. R Click on Other accounts to add other accounts to be processed. The purpose of performing this Post with Clearing process is to be able to work with items across multiple accounts. Distribute by age Selects items to be cleared automatically based on days past due. C Click in box to perform age- based clearing. Automatic search Indicates that the system should try to find open items to clear based on clearing amount. C This pulls together possible open items for transfer based on the proposed clearing amount. 1.5. Under the ADDITIONAL SELECTIONS area: Field Name Description R/O/ C User Action and Values Comments A series of other document selection criteria. O The default selection is ‗None‘. Click on any single selection option. (Note: On Above table in column ―R/O/C‖, ―R‖ = Required, ―O‖ = Optional, ―C‖ = Conditional) 1.6. Press the <PROCESS OPEN ITEMS> pushbutton to continue. Either you can do process open items or directly credit a customer account. 1.7. On the screen ―Post Incoming Payments: Process open items‖: 1. Note: It is easier to process the payment if all open items are set inactive. To do so, click the <Editing Options> pushbutton.
  • 2. Under ―Open Item Processing‖ in the Accounting Editing Options screen, check the box for ―Selected items initially inactive‖. 3. To SAVE, click on the diskette icon, then green arrow back to the screen ―Post Outgoing Payments: Process Open Items‖. 4. Select Open Items until the difference is zero. 5. Differences within tolerances will be written off to the accounts determined in configurations of the user or user group. 6. Select the Res. items tab to complete processing for line items with residual items remaining open after applying the payment. 7. Remaining amount, which is to be posted during clearing of a Residual Item representing the new Accounts Receivable due from the Customer. 8. Enter the residual item amount in the line item(s) and a reason code to coincide with the residual item. 1.8. SAVE/Post the payment--Select the <POST> (diskette) icon—Control + S. 1.9. Return to Main Menu--Select theñ Yellow Arrow, or press Shift + F3. The result of this step is the posting of the payment from a customer. You might also like: Bank Incoming Payment Posting In SAP Through GL T Code - F-06 SAP Gl Posting with Clearing T Code - F-04 Bank Outgoing Payment Posting In SAP Through GL Y Code - F-07 Park Customer Invoice in SAP T Code - FB70 SAP GL Account Direct Posting T Code - F-02
  • Park Customer Invoice in SAP T Code - FB70 Park Customer Invoice To create a customer invoice when the SD (Sales and Distribution) module has not been used to initiate and fill a sales order, with subsequent generation of the customer invoice. Business Process Description Overview SAP adheres to the ―document principle‖ which means that each posting is stored in the form of a document. Each document is composed of a document header and line items. Each posting, or document, must have at least the following information: document and posting dates, document type, company code, currency, posting keys, account numbers, and amounts. In order to post a document, It must balance: the debit amounts must equal the credit amounts. Required fields are prompted and validated during invoice entry. T Code:- FB70 Procedural Steps 1.1. Access transaction by: Via Menus Accounting -> Financial Accounting -> Accounts Receivable - > Document Entry -> Invoice Via Transaction Code FB70 1.2. On screen ―Customer invoice Enter: Basic data‖ tab, enter the following information: Field Name Description R/O/ C User Action and Values Comments Company code Up to 4 char identifier for the company in which the posting will occur. R 1000 This field can have a value default in from the User Parameters settings. An orgarnizationa l unit within financial accounting. Customer (Number) The customer number to be invoiced. R 10000 Enter relative customer number. Invoice date Enter in the document date. R Enter in the date manually, use pull-down calendar, or use the F4-F2 shortcut. Posting date The date of posting. R Defaults in as today‘s date. Reference Field allocated to any extra numeric or name identifiers. O Can be used to contain external document reference
  • Field Name Description R/O/ C User Action and Values Comments numbers. This is helpful as an additional document search criterion, and can be used in correspondence printing. Cross-CC no. (Cross- Comp- any Code No.) A common transaction number indicates that documents across company codes belong together logically. O System will automatically assign if user does not specify an entry. Amount Amount to be debited on the customer‘s account. R 2500 Enter the amount of the invoice. Currency A medium of exchange in current use within a particular country. Utilize the currency drop-down key for the curren- cies defined to the system. R INR Select/Enter the relative currency. Currency field not denoted on the Basic Data screen. Calculate tax If you select this field, the system cal- culates the taxes automatically during simulation or posting. O Tax Amount To automatically post taxes on sales/purchases. O During document entry, specify the tax amount (providing it is known). If the tax is distributed between several line items with the same tax code, specify the total tax amount for one of these line items. Text Contains an explanatory text on the line item. O Enter an appropriate explanation regard- ing the line item. (Note: On Above table in column ―R/O/C‖, ―R‖ = Required, ―O‖ = Optional, ―C‖ = Conditional) Note: Scroll-down to the Items area below the ―Basic Data‖ screen. Field Name Description R/O/C User Action and Values Comments GL Account The number of the G/L account to which the transaction will be posted. R 100001 D/C Debit or credit indicator. R CREDIT
  • Field Name Description R/O/C User Action and Values Comments Doc. Currency Amount The amount for the credit entry of this transaction. . R 25000 Tax code Represents a tax category used by tax authorities for tax returns. The tax rate calculation rules and further features are stored in a table for each tax code. Note: The tax calculation rules are defined in the Impliementation Guide: · Cross-Application Components à Financial Accounting - > FA Global Settings -> Tax on Sales/Purchases -> Posting -> Define Tax Accounts, Assign Tax Code fon Non-Tax, etc. R For tax-exempt or non- taxable transact-ons, use tax codes with a 0-percentage rate if the corresponding transactions are to be displayed in the tax returns. Note: If tax rates are changed by the state, the new tax codes must be de- fined. However, the old codes with the old tax rates must remain in the system until no more open items that use this tax code exist. Tax jurisdictn Code The tax jurisdiction is used for deter-mining the tax rates in the USA. It de- fines to which tax authorities you must pay your taxes. R The tax jurisdiction is always the city to which the goods are supplied. Assignment no. The assignment number is an addit-ional information reference field in the line item enabling the system to dis-play the account line items sorted according to the content of this field. O The layout rules for the assignment number field are de- fined in the Imple- mentation Guide (IMG) under Deter- mine Standard Sorting for Line Items. Value Date The value date is used in bank acccounts and bank sub-accounts. O Text An explanatory text for a line item. O Company Code The company code is an organizat-ional unit within financial accounting. R The smallest organ- izational unit for which a complete self- contained set of accounts can
  • Field Name Description R/O/C User Action and Values Comments be drawn up for pur-poses of external reporting. Trading Partner Trading Partner- Company ID, stand-ard for the whole group. O Business Area A unit in an enterprise, grouping pro-duct and market combinations as homogeneously as possible for the purpose of developing unified busi- ness policy. O 1001 Partner Busi-ness Area This field contains the business area of the trading partner combined with the business area to which the post-ing is made. A sender/receiver rela-tionship exists in each line item. O This relationship en-ables the eliminat- tion of IC sales at business area level within business area consolidation. Cost Center Cost Center number O Order Sales order number O Fin. Budget Item Financial budget item assigns a line item to a transaction type in the cash flow statement. O Specify in the G/L account master record. Sales Order The document number for the sales order. O Item in sales order Line item in the sales document number. O Sched line item in sales order The schedule item from the sales document. O Plnt The plant number. O Purchase Doc. The document number for the purchasing document. O Purchase docu-ment item no. Specifies the number that uniquely identifies an item of a purchasing document. O Partner profit ctr Partner profit center O Funds Center The number of the funds center used during budgeting. O Commitment Itm The commitment item used during budgeting. O Fund Funds identifier--if you O
  • Field Name Description R/O/C User Action and Values Comments assign the budget to a fund, you can obtain a detailed list of the amounts involved. Profit. segment O Specify the details there. About speed, location, etc Press ! to get the fields Cost Object Cost objects are the activity units of business whose costs are assigned based on the cost origins. The R/3 System distinguishes between the following types of cost objects: · Cost objects represented by a cost object ID · Cost objects represented by objects from other components, such as production orders or sales order items. O Network Network number used for account assignment. O Transaction no. Determines in which order the oper- ations a sequence is carried out. O Qty The portion of the total purchase order quantity that you want to assign to this account assignment item. C Enter relative portion of the purchase order that is assigned to this particular account assignment. Enables the user to split the purchase orders on an item and line item basis. Base quantity unit Unit of measure in which stocks of the material are managed. O All quantities entered in other units are converted by the system into the base unit of measurement. Activity Type Describes the activity produced by a cost center and are measured in units of time or quantity. O Personnel no. Personnel number O Trans. type Transaction types are used to show the historical development of a finan-cial statement item as follows · Open bal translation differences · Acquisitions · Retirements, etc. O This could be used to dentify stocks of a material subject to split valuation.
  • Field Name Description R/O/C User Action and Values Comments Material Material number from material master. O Material valuatn type Uniquely identifies separately valued stocks of material--the valuation types allowed for a material are determined by the valuation category. O Earmarked funds Reserve a budget for expected out-goings and incomings. If the docu- ment is earmarked for funds, the FM account assignment is copied to the document, the funds are DZoken down. O This correlates to the FM Module. Earmarked funds: Docu-ment Item Document number for earmarked funds. O Functional area Use in profit and loss statement using the cost- of-sales accounting method. O Business proc. Business process is a procedure within an enterprise that use resources and can involve activities from a number of different cost centers in a controlling area. O Business entity Means of forming coherent groups of individual real estate objects depending on their purpose and/or geographical location. O Building number Basis on which rooms or areas are rented. O Property no. Land in real estate transaction. O Rental unit Spatial unit on the basis real estate is rented. O Rental Agrmnt Tenant/landlord contract O Service Charge Key Service Charge key describes the type of costs due on a Real Estate object differentiating between the following: · Allocable service charge keys: in the settlement, these costs can be O This relates to the IS-RE module, and the allocation of costs to the tenants: · Fuel
  • Field Name Description R/O/C User Action and Values Comments apportioned to the tenant as service charges. · Non-allocable service charge keys: are costs that cannot be apportioned to the tenant. · Water · Taxes, etc. Settlement unit Service charge settlement O Val date Reference date for a settlement period for invoice account assignment O Man cont. Management contract number O The system fills this field with the contract number if it exists. Contr. No. Real estate contract number. O (Note: On Above table in column ―R/O/C‖, ―R‖ = Required, ―O‖ = Optional, ―C‖ = Conditional) 1.4. Click the DETAILS tab. 1.6.1 Enter the information as specified on the table below: Field Name Description R/O/C User Action and Values Comments Assignment No. The allocation number can be either user- or system- defined. It provides another number field for open item selection. O Can be a combination of internal system values, or may contain external user- defined values (such as, purchase order number) HeadText A user-defined text field which can be used further in document selection. O Nothing is required here, but text may be useful in locating documents in the system. Bus. Area An organizational unit to which transactions can be assigned for external reporting purposes. O 1001 Business areas are used in external segment reporting across company codes based on the significant fields of operation (for example, product lines) of a business enterprise. Tr.part.BA Business area of the trading partner. There is a sender/ receiver relationship in each line item. This relationship enables the elimination of intercompany sales at O
  • business area within consolidation. Contract The unique number that identifies a contract--loan, lease-out, etc. The con-tract number can be assigned either externally by the user or internally by the system. O Flow type The flow type classifies a flow in the cash flow. A flow changes an ac-counting item--position item, expense or income, and so on. Flow type can be used in connection with a financial transaction if you have assigned the flow type to the cor- responding product type in the IMG. Int. block Indicator stating that the item is not included during another interest calculation. O The reasons are defined in the IMG. 1.5. Press the Payment tab. Field Name Description R/O/C User Action and Values Comments Bline date Baseline date for due date and payment term calculation. R This defaults in as today‘s date, but may be changed in order to change the payment date calculations. Discount Cash discount amount in document currency. O Disc. Base Amount eligible for cash discount. O Pmnt meth Payment method with which this item is to be paid. Will default from master record unless you enter a value here. O Inv. Ref Number of the invoice the transaction belongs to. O Pmnt terms Customer payment terms, which can assign either an immediate payment status or a series of, key dates before which payment discounts are earned. R The payment terms are defaulted in from the Customer Master Record. They may be changed on a document during entry – a warning message will appear
  • which informs the user that the terms have been changed (for this document only). Pmnt meth. Payment method with which this item is to be paid. If a payment method is entered, then only this payment meth-od can be used in automatic payment transactions. O Pmnt block Block placed in this document to prevent automatic payment from occuring. O Place this block on if a document is under review. PmntCurrc y Currency for automatic payment O Pmnt/c amnt Amount in Payment in Currency O Inv. ref. This field contains the number of the partner document for line items, which are related to another line item. This field is used for: · Credit memos which refer to a particular invoice item · Subsequent invoices for an invoice item · Partial for an invoice item · Partial clearings of down payments O Part. bank A key utilized to enter the line item to specify, which business partner's bank the system should be used. O House bank All bank data is determined by this key. O 1.7. Once all required fields have been filled, post the invoice by clicking on the SAVE button. A message will appear at the bottom that the document has been created and a system- generated number will be attributed to that document. NOTE: Optional functions which can be performed before posting/saving the document. Simulating the Posting: Select SIMULATE Button. This optional step will create any automatically generated document lines such as inter-company entries and allow you to view them before posting. Park the document: Select the PARK button--this will park the document, NOT post it, and the document can be retrieved for future reference.
  • You might also like: Post Incoming Payments in SAP T Code - F-28 SAP Gl Posting with Clearing T Code - F-04 Bank Incoming Payment Posting In SAP Through GL T Code - F-06 Bank Outgoing Payment Posting In SAP Through GL Y Code - F-07 How to Clear Down Payment for Customer in SAP T code - F-39
  • How to Clear Down Payment for Customer in SAP T code - F-39 Clear Customer Down Payment in SAP Business Process Description Overview You can clear the down payment with the closing invoice by either: Transferring the down payment to the receivables account and taking account of this transfer when posting the payment, or Directly clearing the down payment with the invoice when the incoming payment is made You can carry out both procedures manually or automatically using the accounts payable payment program. T Code :- F-39 Input - Required Fields Field Value / Comments Document Date Document Entry Date Document Type Defaults to ―DA‖ Company Code 1000 Posting Date Effective date Currency Document Currency Customer Account Number 10000 (Customer Code) Output – Results Comments The system will return a document number for the cleared Customer down payment. Procedural Steps 1.1. Access the ―Clear Customer Down Payments‖ transaction by: Via Menus Node Transaction code Text Nodes F-39 Clearing Preceding node Down payment Preceding node Document entry Preceding node Accounts Receivable Preceding node Financial Accounting Preceding node Accounting
  • Via Transaction Code F-39 1.2. On the ―Clear Customer Down Payment: Header Data‖ screen, enter information in the fields specified in the table below: Then Save Field Name Description R/O/C User Action and Values Comments Document Date Document Entry Date R Enter the Document Date Document Type Document type that the transaction will post as R Defaults to ―DA‖ Company Code Financial company code R 1000 Posting Date Effective date R Defaults to current date Period Enter the fiscal period R The proper period will default for the entered posting date Currency/rate Document Currency R Enter desired currency if different than the defaulting currency Reference Enter the reference document number O Reference document number contains the document number for customer/Customer Doc. header text Enter document header explanations or notes O Utilize this field according to your company‘s established procedures Customer Account Number Enter the account number for Customer R Enter the proper Customer account number for which the down payment to be cleared. Eg. ABC121 Relevant Invoice Enter the number of the invoice the transaction belongs to O You may leave this field blank to select from all down payments for this Customer or can give a particular invoice as reference to which the down payment has to be cleared. Line Item Enter the relevant line item O You may leave this field blank to select an item from the screen that follows Fiscal Year Enter the relevant Fiscal Year O Enter the Fiscal Year. Assignment The assignment number O You can either enter the The program
  • is an additional information reference field in the line item. field contents manually, or have the system define them automatically in the master record via the sort key field. can display the account line items sorted according to the content of this field. Text Contains an explanatory text on the line item. O Enter a text manually or transfer a standard text. To transfer a standard text you enter the corresponding text variable with a prefixed equals sign (=XXXX). Texts with an asterisk at the first position are transferred into the line item list for the correspondence, for example, in dunning letters or payment confirmations. It is a requirement, that the field "Segment text" is present in the form for the correspondence. Note: In column ―R/O/C‖ of above table, ―R‖ = Required, ―O‖ = Optional, ―C‖ = Conditional Select the Process Down Payments button to proceed. 1.4. On the screen ―Clear Customer Down Payment: Choose Down Payments‖, choose the down payments to be cleared by clicking the checkbox to the left of the item. 1.5. After the item(s) is selected, access the menu path Document -> Simulate to review the accounting document. 1.6. On the screen ―Clear Customer Down Payment: Display Overview‖, review the highlighted accounting document for missing or incorrect information. To edit, double click on the line item. 1.7. Once the document is reviewed, post the document by clicking on the Save icon. NOTES: The system will return a document number for the cleared Customer down payment. You might also like:
  • Post Outgoing Payment in SAP T Code - F-53 PAYMENTS Post Out Going Payment Manual payment on an existing vendor invoice. Business Process Description Overview:- This is a posting for those checks that are created manually (outside the SAP R/3 system, perhaps typed or hand-written). A check will not be generated in R/3 but the vendor and cash accounts will be updated appropriately. T Code :- F-53 Input - Required Fields Field Value / Comments Document Date Enter Document Date Document type This transaction defaults to BP Company Code Enter company code 1000 Posting Date Defaults as the system date Currency Enter currency type INR Bank account Bank G/L account for check to debit Amount Amount to be paid Value Date The value date is used in bank accounts and bank sub- accounts Vendor Vendor Account number Output - Results Comments
  • Creation of a journal entry for vendor payment Tips and Tricks Vendors and Customers use the same process. PROCEDURAL STEPS 1.1. Access the ―Create Manual Vendor Payment - Manual Check‖ transaction by: Via Menus Node Transaction code Text Nodes F-53 Post Preceding node Outgoing payment Preceding node Document entry Preceding node Accounts Payable Preceding node Financial Accounting Preceding node Accounting Nodes F-53 Post Preceding node Outgoing payment Preceding node Document entry Preceding node Vendor menu Preceding node Postings Preceding node Real estate general
  • contract Preceding node Real Estate Management Preceding node Accounting Nodes F-53 Outgoing payments Preceding node Postings Preceding node Real estate general contract Preceding node Real Estate Management Preceding node Accounting Via Transaction Code F-53 1.2. On the screen ―Post Outgoing Payments: Header Data‖ enter information in the fields as specified in the table below: Field Name Description R/O/C User Action and Values Comments Document Date Date of the document. R Enter date desired on the check Document Type Classifies the accounting document R Will default to ―KZ‖ Company Code Organizational Unit R 1000 Posting Date Date that determines the period to which the posting will occur R Will default to current date Currency/rate Currency that the transaction will post R Default is the local currency for the
  • under company code INR Account (Bank data) G/L cash/checking account to be used. R Enter the proper cash / Bank account Amount The payment amount. R Enter desired payment amount Value Date R Will default to current date Account (Vendor) The vendor account number R Enter Vendor Account Drill down menu available Account Type Type of account R Default is ‗K‘ for vendor Reference Field used to enter user desired text C Can make this a required field to enhance business processing Document Header Text Descriptive text that applies to the document header O Enter any desired text Clearing Text Additional explanatory information O Enter any desired text Note: In column ―R/O/C‖ of above table, ―R‖ = Required, ―O‖ = Optional, ―C‖ = Conditional 1.3. Press Process Open Items button or hit the (Tick) Enter icon to proceed. 1.4. Select open items to be paid. NOTES:
  • Select/deselect the appropriate items by double-clicking in the gross amount field for the item (in some cases the system will default to all of the items being selected). If you need to adjust the check amount because of discounts, select the Overview icon and double-click on the G/L account line item to edit. Then hit the ç green arrow to go back then select Process Open Items to continue. You can manually remove or change the applicable cash discount. If the difference between the amount entered on the initial screen and the total of the items that you select doesn‘t fall within the system defined tolerance, you must enter the amount that appears under ―Not Assigned‖ into the field ―Difference Postings‖. This amount will be posted back into the vendor account. Once the amount under ―Not Assigned‖ equals zero (or falls within your predetermined tolerance level) you may post. 1.5. When satisfied with your selections, post the payment by clicking on the Save icon. NOTE: The system will return a confirmation with a document number. At this point the vendor payment has been posted, but no check information has been entered. You might also like: Travelling Expenses Format Sample leave application for Office in Word Sample Introductory Notes Format in Word / Doc Application Form For RTGS Remittance SBI, Axis bank, IDBI Bank ICICI Bank in Word Format Thank You Attending Symposium LinkWithin Posted by Maximus at 5/11/2012 Keywords: ERP (SAP), SAP - FICO User Manual, tutorials No comments: Post a Comment
  • Clear Customer Account in SAP T Code - F-32 Clear Customer Documents in SAP Used to clear open items from one Customer account. Business Process Description Overview:- This function differs from posting with a clearing transaction or posting with a payment in the following ways: You do not need to enter a document header You can only clear open items from one account You can use this function to clear debits and credits that balance to zero (for example, invoices and payments that you have already entered). T Code :- F-32 Input - Required Fields Field Value / Comments See required fields under each table below Output – Results Comments Customer is blocked (or cancel the block) from posting and / or order processing Procedure Detail 1.1. Access Clear Customer Transaction by: Via Menus Accounting -> Financial Accounting -> Accounts Receivable -> Account -> Clear Via Transaction Code F-32 1.2. On screen ―Clear Customer: Header Data‖ Screen, enter information in the fields as specified in the below table: Field Name Description R/O/C User Action and Values
  • Account Customer Account Number R Enter the Customer account number to clear or select from the Drop Down Menu. Company Code Enter the company code R 1000 Clearing Date R Defaults to current date Currency R Defaults to local currency Period Defaults by system Open item selection - Normal OI - Special G/L indicator R Select to clear the Open item of Normal GL or the Special GL Additional selections O Additional selections can be specified (Note: On Above table in column ―R/O/C‖, ―R‖ = Required, ―O‖ = Optional, ―C‖ = Conditional) Select process open items to activate the necessary open items to clear. 1.3. On screen ―Clear Customer: Process Open Items‖ Screen, specify which open items to select. To Display the open items for processing, double-click on the line item. Use the green arrow to go back to the process open items screen. Process the open items by choosing and then activating the necessary open items. To Select an open item, place the cursor on the line item and click the Select item icon. Note: Processing is the last step before posting a clearing document. The system takes tolerances, which are acceptable payment differences, into account when posting clearing documents. Depending on your system configuration, the system posts small differences between debits and credits to an account for underpayment or overpayment. Your system administrator defines the limit of acceptable underpayment or overpayment. See Payment Differences for more details. In general, you should try to choose and process open items so that the debits equal the credits. When the line item(s) you enter and the open item(s) you process have debits equal to credits, you can post a clearing document. For example, if you enter a Customer payment for Rs.1000, you must choose and process Customer open items that equal Rs.1000. If your system has a 1% tolerance, then you can clear open items with a value from Rs.990 to Rs.1010. In processing open items, you can: Activate or deactivate an open item Activate or deactivate cash discount Maintain cash discount amounts Enter partial payments or residual items
  • Once the debits equal the credits, choose Account Clear. The system assigns the clearing date and clearing document number to each open item cleared. Note: The Not Assigned amount shows the difference between the amount to be cleared and the net total of the active open items selected for clearing so far. 1.3. Select the ―Save‖ icon to save the changes. 1.4. Select Yellow up Pointing Arrow or Shift F3 to return to the Main Accounts Payable Menu. You might also like: Vendor Account Clearing in SAP T code - F-44 SAP Gl Posting with Clearing T Code - F-04 Post Incoming Payments in SAP T Code - F-28 Bank Incoming Payment Posting In SAP Through GL T Code - F-06 Bank Outgoing Payment Posting In SAP Through GL Y Code - F-07 LinkWithin Posted by Maximus at 5/11/2012 Keywords: ERP (SAP), SAP - FICO User Manual, tutorials
  • Post Outgoing Payment in SAP T Code - F-53 PAYMENTS Post Out Going Payment Manual payment on an existing vendor invoice. Business Process Description Overview:- This is a posting for those checks that are created manually (outside the SAP R/3 system, perhaps typed or hand-written). A check will not be generated in R/3 but the vendor and cash accounts will be updated appropriately. T Code :- F-53 Input - Required Fields Field Value / Comments Document Date Enter Document Date Document type This transaction defaults to BP Company Code Enter company code 1000 Posting Date Defaults as the system date Currency Enter currency type INR Bank account Bank G/L account for check to debit Amount Amount to be paid Value Date The value date is used in bank accounts and bank sub- accounts Vendor Vendor Account number Output - Results Comments Creation of a journal entry for vendor payment
  • Tips and Tricks Vendors and Customers use the same process. PROCEDURAL STEPS 1.1. Access the ―Create Manual Vendor Payment - Manual Check‖ transaction by: Via Menus Node Transaction code Text Nodes F-53 Post Preceding node Outgoing payment Preceding node Document entry Preceding node Accounts Payable Preceding node Financial Accounting Preceding node Accounting Nodes F-53 Post Preceding node Outgoing payment Preceding node Document entry Preceding node Vendor menu Preceding node Postings Preceding node Real estate general contract Preceding node Real Estate Management
  • Preceding node Accounting Nodes F-53 Outgoing payments Preceding node Postings Preceding node Real estate general contract Preceding node Real Estate Management Preceding node Accounting Via Transaction Code F-53 1.2. On the screen ―Post Outgoing Payments: Header Data‖ enter information in the fields as specified in the table below: Field Name Description R/O/C User Action and Values Comments Document Date Date of the document. R Enter date desired on the check Document Type Classifies the accounting document R Will default to ―KZ‖ Company Code Organizational Unit R 1000 Posting Date Date that determines the period to which the posting will occur R Will default to current date Currency/rate Currency that the transaction will post under R Default is the local currency for the company code INR Account (Bank data) G/L cash/checking account to be used. R Enter the proper cash / Bank account
  • Amount The payment amount. R Enter desired payment amount Value Date R Will default to current date Account (Vendor) The vendor account number R Enter Vendor Account Drill down menu available Account Type Type of account R Default is ‗K‘ for vendor Reference Field used to enter user desired text C Can make this a required field to enhance business processing Document Header Text Descriptive text that applies to the document header O Enter any desired text Clearing Text Additional explanatory information O Enter any desired text Note: In column ―R/O/C‖ of above table, ―R‖ = Required, ―O‖ = Optional, ―C‖ = Conditional 1.3. Press Process Open Items button or hit the (Tick) Enter icon to proceed. 1.4. Select open items to be paid. NOTES: Select/deselect the appropriate items by double-clicking in the gross amount field for the item (in some cases the system will default to all of the items being selected).
  • If you need to adjust the check amount because of discounts, select the Overview icon and double-click on the G/L account line item to edit. Then hit the ç green arrow to go back then select Process Open Items to continue. You can manually remove or change the applicable cash discount. If the difference between the amount entered on the initial screen and the total of the items that you select doesn‘t fall within the system defined tolerance, you must enter the amount that appears under ―Not Assigned‖ into the field ―Difference Postings‖. This amount will be posted back into the vendor account. Once the amount under ―Not Assigned‖ equals zero (or falls within your predetermined tolerance level) you may post. 1.5. When satisfied with your selections, post the payment by clicking on the Save icon. NOTE: The system will return a confirmation with a document number. At this point the vendor payment has been posted, but no check information has been entered. You might also like: Travelling Expenses Format Working Capital Loan Application for Banks - United Bank of India/SBI/Axis Bank/UTI Sample leave application for Office in Word Application Form For RTGS Remittance SBI, Axis bank, IDBI Bank ICICI Bank in Word Format Clear Vendor Down Payment Request in SAP - T Code - F-54
  • Clear Customer Account in SAP T Code - F-32 Clear Customer Documents in SAP Used to clear open items from one Customer account. Business Process Description Overview:- This function differs from posting with a clearing transaction or posting with a payment in the following ways: You do not need to enter a document header You can only clear open items from one account You can use this function to clear debits and credits that balance to zero (for example, invoices and payments that you have already entered). T Code :- F-32 Input - Required Fields Field Value / Comments See required fields under each table below Output – Results Comments Customer is blocked (or cancel the block) from posting and / or order processing Procedure Detail 1.1. Access Clear Customer Transaction by: Via Menus Accounting -> Financial Accounting -> Accounts Receivable -> Account -> Clear Via Transaction Code F-32 1.2. On screen ―Clear Customer: Header Data‖ Screen, enter information in the fields as specified in the below table: Field Name Description R/O/C User Action and Values
  • Account Customer Account Number R Enter the Customer account number to clear or select from the Drop Down Menu. Company Code Enter the company code R 1000 Clearing Date R Defaults to current date Currency R Defaults to local currency Period Defaults by system Open item selection - Normal OI - Special G/L indicator R Select to clear the Open item of Normal GL or the Special GL Additional selections O Additional selections can be specified (Note: On Above table in column ―R/O/C‖, ―R‖ = Required, ―O‖ = Optional, ―C‖ = Conditional) Select process open items to activate the necessary open items to clear. 1.3. On screen ―Clear Customer: Process Open Items‖ Screen, specify which open items to select. To Display the open items for processing, double-click on the line item. Use the green arrow to go back to the process open items screen. Process the open items by choosing and then activating the necessary open items. To Select an open item, place the cursor on the line item and click the Select item icon. Note: Processing is the last step before posting a clearing document. The system takes tolerances, which are acceptable payment differences, into account when posting clearing documents. Depending on your system configuration, the system posts small differences between debits and credits to an account for underpayment or overpayment. Your system administrator defines the limit of acceptable underpayment or overpayment. See Payment Differences for more details. In general, you should try to choose and process open items so that the debits equal the credits. When the line item(s) you enter and the open item(s) you process have debits equal to credits, you can post a clearing document. For example, if you enter a Customer payment for Rs.1000, you must choose and process Customer open items that equal Rs.1000. If your system has a 1% tolerance, then you can clear open items with a value from Rs.990 to Rs.1010. In processing open items, you can: Activate or deactivate an open item Activate or deactivate cash discount Maintain cash discount amounts Enter partial payments or residual items
  • Once the debits equal the credits, choose Account Clear. The system assigns the clearing date and clearing document number to each open item cleared. Note: The Not Assigned amount shows the difference between the amount to be cleared and the net total of the active open items selected for clearing so far. 1.3. Select the ―Save‖ icon to save the changes. 1.4. Select Yellow up Pointing Arrow or Shift F3 to return to the Main Accounts Payable Menu. You might also like: Vendor Account Clearing in SAP T code - F-44 Post Incoming Payments in SAP T Code - F-28 SAP Gl Posting with Clearing T Code - F-04 Bank Incoming Payment Posting In SAP Through GL T Code - F-06 Bank Outgoing Payment Posting In SAP Through GL Y Code - F-07
  • How to Reverse a Document in SAP T Code - FB08 Reverse Document Trigger: An incorrect document has been entered into the system. This BPP describes the procedures to process a reversing document entry. Business Process Description Overview: If you have entered an incorrect document, you can reverse it. Note that R/3 can reverse a document only if the following conditions are met: Contains no cleared items Contains only vendor, customer, or G/L line items Was posted within the FI system Contains only valid values, such as business areas, cost centers, and tax codes Ordinarily, you post a reversing document in the same period you posted the original document. The period of the original document must be open to post a reversing document. If the period is not open, you can overwrite the posting date field with a date in an open period, such as the current period. T Code :- FB08 Input - Required Fields Field Value / Comments Document number Document Required for reversal Company code 1000 Fiscal year Enter Fiscal year Reversal reason Reason for performing this reversal. Drill down menu available Output - Results Comments The system generates a reversing document that will
  • post the proper reversing debit and credit amounts. Procedural Steps 1.1. Access transaction by: Via Menus Accounting -> Financial Accounting -> General Ledger -> Document -> Reverse -> Individual Reversal Accounting -> Financial Accounting -> Accounts Payable -> Document -> Reverse -> Individual Reversal Accounting -> Financial Accounting -> Accounts Receivable -> Document -> Reverse -> Individual Reversal Via Transaction Code FB08 1.2. On screen “Reverse Document: Header data”, enter information in the fields as specified in the table below: Field Name Description R/O/ C User Action and Values Comments Documen t number The document number of the document to be reversed R Enter the document number Company code The company code identifier for the document to be reversed R 1000 You can select the drop down arrow to view a list of
  • available choices Fiscal year The fiscal year that the document was created in R Enter fiscal year Reversal Reason Reason for reversing a document R Enter the desired reversal reason Select the drop down arrow to view a list of available choices. You can use the standard reason codes or enter new codes in configuration. Posting date If the reverse document cannot be posted to the same period as the original document, enter the posting date and the posting period of the reversing document. O Leave blank to accept the original document‘s posting date or enter the desired posting date You can select the drop down arrow to view a calendar. Posting period Effective period of reversal posting O Enter if different than the original document‘s period Void reason code Reason code for voiding a related check payment. This functionality can only be used provided the document in O Select the drop down arrow to view a list of available choices.
  • question is an accounting document for a check payment. Note: In column ―R/O/C‖ of above table, ―R‖ = Required, ―O‖ = Optional, ―C‖ = Conditional 1.3. You can select the option ‗Display before reversal‘ to verify that the document you chose to reverse is the correct document. You must select the <- green arrow back to return to the previous screen to either save the reversal entry or abort the reversing procedure. 1.4. Post the reversing document by selecting Document -> Post or click on the Save icon. The system generates a reversing document posting the proper reversing debit and credit amounts. You will receive a message at the bottom of the screen stating ―Document XXXXXXXXX was posted in company code XXXX‖. You might also like: Define Sales Document Type in SAP How to Clear Down Payment for Customer in SAP T code - F-39 Park Customer Invoice in SAP T Code - FB70 SAP Gl Posting with Clearing T Code - F-04 Clear Vendor Down Payment Request in SAP - T Code - F-54
  • Bank Incoming Payment Posting In SAP Through GL T Code - F-06 Customers' Payment Bank Receipt Posting In SAP This transaction is used to process incoming payments. Business Process Description Overview:- The system offers a number of options for applying payments including: Incoming payment Outgoing payment Credit memo or debit memo Transfer postings To post incoming payments and clear open items Enter a clearing document header (including bank and customer information) Select a clearing transaction Enter a line item (optional) Choose the open items which you want to clear Process the open items selected Post the clearing document T Code :- F-06 Read more » Posted by Maximus at 5/12/2012 0 comments Keywords: ERP (SAP), SAP - FICO User Manual, tutorials
  • SAP Gl Posting with Clearing T Code - F-04 GL Posting with clearing in SAP Trigger: This process is not triggered by an event - only by utilizing the proper transaction code or menu path. Business Process Description Overview :- Using the posting with clearing function, you enter document line items and then select the open items that are to be cleared. Once the total amount of selected open items equals the amount of entered line items, the system clears the open items by creating one or more offsetting entries. There are three functions you can choose from for posting with clearing. The one basic function can be used for any type of business transaction in which items need to be posted and cleared simultaneously. The two other functions are specially designed for incoming and outgoing payments. Options in Clearing Open Items: You can :- Clear several accounts and account types Clear items in any currency Post differences that result from assigning items to each other Enter any number of line items (for example, bank charges) G/L accounts are assigned only a debit and credit posting key: 40 (debit posting) and 50 (credit posting). No further distinction is made for the posting keys for G/L accounts. T Code:- F-04 Read more » Posted by Maximus at 5/12/2012 0 comments Keywords: ERP (SAP), SAP - FICO User Manual, tutorials
  • SAP GL Account Direct Posting T Code - F-02 Document Entry in SAP GL Business Process Description Overview: Every document consists of a document header and two or more line items. The document header contains information that is valid for the whole document, such as the document date and the document number. It also includes controlling information such as the document type. The line items only contain information on the particular item in question, for instance an account number and amount. Whether any additional information is present depends on the business transaction involved. Following are the most critical steps involved in entering and posting a document :- Call up the required document entry function. Bear in mind that the system offers several functions. Each function is designed for a specific business transaction. The General Ledger document entry function is covered here which will post one or more debits vs one or more credits to general ledger master records (accounts). Enter the document header data. Enter the line items. Enhance or correct the line items as needed. Post the document. The system creates the document, updates the transaction figures for the accounts affected, and in some cases, displays an internally assigned document number when the document is posted. T Code :- F-02 Read more » Posted by Maximus at 5/12/2012 0 comments Keywords: ERP (SAP), SAP - FICO User Manual, tutorials
  • Display Check Register in SAP t Code - FCHN Display Cheque Register in SAP:- Via Menus :- Accounting -> Financial Accounting -> Accounts Payable -> Environment -> Check Information -> Display -> Check Register Via Transaction Code :- FCHN Fill Paying Company code: 1000 (Your Comapany Code) House Bank: SBI1 (Your Bank Code) Account ID: 53780 (Bank A/C ID) Then Execute (F8) Programme Run for Ch. Number via SE38 at the time of BRS Put Command on Programme - RFCHKUOO Then Execute. en display ―Create Reference for cheque from Payment Document‖ then fill Company Code, House Bank, Account ID & Choose Assignment then execute. You might also like: Assign Comapany Code To Credit Control Area in SAP Define payment terms in SAP Assign Sales Organisation to Company Code SAP Set Up Sales Area in SAP Assign Sales Group to Sales Office in SAP LinkWithin
  • How to Cancel an Issued Cheque in SAP - FCH9 Void / Cancel Issued Cheque in SAP Many time we mistakenly Issued cheque to wrong vendor. Here with the help of T Code FCH9 we can cancel the issued chaque. Via Menus :- Accounting -> Financial Accounting -> Accounts Payable -> Environment -> Check Information -> Void -> Issued Checks Via Transaction Code:- FCH9 Field Description R/O/C User Action and Values Comments Company Code Company code ID R 1000 Bank Data : House Bank Bank Code R SBI1 By Drop Down Menu Account ID Account Code R 52870 By Drop Down Menu Cheque to be Voided: Cheque Number Ch. Number R 12345 By Drop Down Menu Void Reason Code R 06 Destroyed/unusable By Drop Down Menu (Note: On above table, in column ―R/O/C‖; ―R‖ = Required, ―O‖ = Optional, ―C‖ = Conditional) You might also like: