Ref works workshop 1 august 2013


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Refworks citation manager

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Ref works workshop 1 august 2013

  1. 1. Citation Managers: Which one is for you?
  2. 2. Why use RefWorks? • Create a personal database accessible from any computer linked to the Internet without having to download or install special software; • Import and store an unlimited number of references from databases–search results from a wide variety of databases can be automatically exported into RefWorks with the click of a button; • Organize and manage references–sort and file references quickly and easily using folders; • Search references by keyword, author, journal title; • Use Write-N-Cite together with MS Word to automatically insert in-text citations into documents and create bibliographies in the citation style of your choice. Introducing RefWorks
  3. 3. Find RefWorks at UCT Libraries 1. Go to: 2. Go to „Research Help‟ and then click on „RefWorks‟ / „Access RefWorks‟ (Please remember that if you are not on campus click the OFF CAMPUS LOGIN button to login to the library resources before you login to RefWorks.)
  4. 4. Log in to RefWorks Or sign up for a new account Sign up to RefWorks at UCT Libraries
  5. 5. Sign up to RefWorks at UCT Libraries
  6. 6. HOW DO WE GET REFERENCES INTO REFWORKS?  Import directly from certain online databases (see:  Import text files containing references from online databases (see:  Manually enter the reference (see:  Use ‘RefGrab It’ to import information from a website. (see:  Searching online catalogues within RefWorks and importing them into RefWorks. (see:  Rss Feeds (see:
  7. 7. Introducing RefWorks Finding help Go to:
  8. 8. Click on the page tabs above * to access instructional slideshows. Click on these links * for instructional material from RefWorks. Introducing RefWorks - Finding help
  9. 9. Introducing RefWorks - Finding help
  10. 10. DIRECT IMPORT using ‘General Science Abstracts’ via EBSCOHost From „Search & Find‟ choose Databases
  12. 12. Direct Import Conduct a search using the phrase “global warming”
  13. 13. Direct Import Select the reference you wish to import by clicking on the title of the article.
  14. 14. Direct Import Click the Export to Bibliographic Manager button
  15. 15. Direct Import First choose Direct Export to Refworks Then click „Save‟
  16. 16. Direct Import The RefWorks login screen will open if you have not logged in previously
  17. 17. Direct Import View your record by clicking on “View last Imported Folder”
  18. 18. Direct Import Click „View‟ to make sure that fields are imported correctly
  19. 19. Direct Import Check the author, title, periodical name, volume, issue, page numbers, edition, publisher, year of publication and any other information needed for the bibliography style you need to use.
  20. 20. Direct Import Inspec & Compendex via Engineering Village Conduct a search using the terms “concrete” AND “compressive strength”
  21. 21. Direct Import Inspec & Compendex via Engineering Village Tick the box next to the citation you wish to import to RefWorks Then click on „Download‟
  22. 22. Direct Import - Inspec & Compendex via Engineering Village Choose „RefWorks direct import‟ Click on Download
  23. 23. View your record by clicking on “View last Imported Folder” Direct Import
  24. 24. The SFX button indicates the availability of the reference from an external service Click the SFX button. SFX
  25. 25. SFX In this example the full text is available from 2 sources: EBSCOhost and SpringerLink. Click either one of the „GO‟ buttons. This links you to the full text of the article.
  26. 26. Download PDF
  27. 27. Save the PDF
  28. 28. Attach the pdf to a citation In RefWorks click the edit icon
  29. 29. Choose Browse Attach a pdf to a citation
  30. 30. Attach a pdf to a citation Find the file you want to attach and click on Open
  31. 31. The pdf is attached. Save the Reference and then close the window.
  32. 32. The paper clip icon shows there is an attached file. Hover your mouse over the paper clip. Click on the file to open it.
  33. 33. Organising your results in RefWorks Now that you have done your research and imported your references you might want to organise them.
  34. 34. Create a folder in RefWorks Click the „New Folder‟ tab to create a new folder Type the Name of your new folder and click „Create’. You also have the option of creating a subfolder. Create as many folders as you wish.
  35. 35. Organising your results in RefWorks View all your folders by clicking on the „Organize & Share Folders’ tab Here is the new folder we just created Share folders – click on the green arrow icon.
  36. 36. This folder is shared
  37. 37. Hover your mouse over the grey area of the reference you want to move. The quad arrow icon will appear. Drag and drop your reference into the folder on the right of the screen. How to get your references into folders You‟ll receive a success message ...
  38. 38. Generate a bibliography “Format a Bibliography from a List of References” allows you to generate a bibliography (in the output format you choose) based on all the references in your database, selected references or only references in a specific folder.
  39. 39. Generate a simple reference list First choose the references you want to include in your reference list. Choose selected references from all references or Choose selected references from a specific folder
  40. 40. Generate a bibliography Click on the “Create Bibliography” button.
  41. 41. Generate a bibliography There are many bibliography styles to choose from. Select a style - we‟re going to use the Harvard UCT style for our bibliography
  42. 42. Generate a bibliography Click “Create Bibliography” Select “References to include”. Choose the end result for your file.
  43. 43. Generate a bibliography If your reference list does not download automatically you will be prompted to click either one of the links below. The first link will download your Word document. The second link sends you an email with the document attached. OR
  44. 44. Generate a bibliography Save your document to your computer or to a disk
  45. 45. Generate a bibliography The reference list/bibliography opens in a Word document. Save your document. You can copy and paste your completed bibliography into your paper.
  46. 46. Write-N-Cite Write-N-Cite allows you to write your paper in Microsoft Word and insert temporary citation placeholders directly from RefWorks with the click of a button. Then Write-N-Cite will create your in text citations and your bibliography (based on your citation placeholders) and add it to your paper!
  47. 47. Write-N-Cite Write-N-Cite requires you to download a small (free) program that provides access to an abbreviated version of your RefWorks account while you are working in MS Word. You won‟t be able to add, edit or delete references, but you will be able to search, view and cite them.
  48. 48. Write-N-Cite In RefWorks go to “Tools” then to Write-N- Cite
  49. 49. After you have downloaded the software, all you need to do is open Microsoft Word and you can open Write-N-Cite from there (Windows users only) or launch Write-N-Cite from your desktop....
  50. 50. Write-N-Cite Write-N-Cite for Windows installs a button (ADD INS) within your Microsoft Word. Click on the Write-N-Cite button to start Write-N- Cite. You can start Write- N-Cite from your desktop or from your programs menu. Microsoft Word Window
  51. 51. Write-N-Cite Log in to Write- N-Cite with your RefWorks name and password
  52. 52. Write-N-Cite Write-N-Cite opens and displays all your references. If you want to use just the references for a specific folder select it from the “View”, “Folder” drop-down You can also conduct a search to locate the references you want to use
  53. 53. Write-N-Cite Let‟s begin writing our paper. We will drag Write-N-Cite out of the way. We are ready to insert our first temporary citation placeholder in the Microsoft Word document..... Click Write-N-Cite to find the reference you wish to cite.
  54. 54. Write-N-Cite When you‟re ready to insert a citation, simply click on the “Cite” link next to the reference you want to use. Then go back to your Microsoft Word document
  55. 55. Write-N-Cite Remember we‟re just inserting temporary citations - they will be formatted properly when you have completed your paper and selected the output style for your bibliography. Write-N-Cite has inserted your temporary citation into your paper.
  56. 56. Write-N-Cite You can add and edit multiple citation placeholders at the same time ... just click on the cite links for all the references that you want to cite together.
  57. 57. Write-N-Cite These temporary placeholders will be properly formatted later when you are ready to create the bibliography. {{259 Laking,G. 2009; 257 Morris,Peter 1994; 250 Study of Man's Impact on Climate 1971}}
  58. 58. Write-N-Cite When you‟re finished writing your paper, go to “File”, Save As, Name it, and Save it. After you have saved your document, drag Write-N-Cite up again Select „Bibliography‟ from the toolbar
  59. 59. Write-N-Cite 1. Select a bibliography output style from the drop down list. 2. Click the “Create Bibliography” button and the bibliography will be created in your Word document.
  60. 60. Write-N-Cite Here the bibliography has been created in your Word document and the temporary placeholders have been properly formatted.
  61. 61. Presented and compiled by Jen Eidelman Email: Ph: 021 650 2773 Thank you!