Preparing for OFCCP Compliance | America’s Job Exchange at the Hampton Roads ILG Quarterly Meeting, Fall of 2012
 

Preparing for OFCCP Compliance | America’s Job Exchange at the Hampton Roads ILG Quarterly Meeting, Fall of 2012

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‘Preparing for OFCCP Compliance’ was presented by Rathin Sinha, President of America’s Job Exchange at the Hampton Roads ILG Quarterly Meeting held in Chesapeake, VA on September 20, 2012.

‘Preparing for OFCCP Compliance’ was presented by Rathin Sinha, President of America’s Job Exchange at the Hampton Roads ILG Quarterly Meeting held in Chesapeake, VA on September 20, 2012.

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Preparing for OFCCP Compliance | America’s Job Exchange at the Hampton Roads ILG Quarterly Meeting, Fall of 2012 Preparing for OFCCP Compliance | America’s Job Exchange at the Hampton Roads ILG Quarterly Meeting, Fall of 2012 Presentation Transcript

  • Preparing for OFCCP ComplianceHampton Roads ILG Quarterly Meeting • Chesapeake, VA • September 20, 2012 Rathin Sinha President, America’s Job Exchange Am e rica’s Job Ex change 400 Minuteman Road, Andover, MA 01810 www.americasjobexchange.com
  • Disclaimer Not a legal advice. The presentation is intended only to stimulate discussions among job board operators and users relating to therecent developments and proposed regulatory changes at the Office of Federal Contract Compliance Program (OFCCP). Page 2 Visit www.americasjobexchange.com/employer or Call 1-866-923-6284
  • About OFCCPThe OFCCP enforces regulations relating Equal Employment & AffirmativeAction Represents the benefits of job seekers and employees • EO11246 – Equal Employment • Section 503 - Americans with Disabilities • VEVRAA/Section 4212 - Protected Veterans Audits federal contractors and imposes corrective actions if deficient • Scheduling Letter, Information Request • Desk Audits, On-Site Audits, • Conciliation Agreement, Penalties, Debarment Page 3 Visit www.americasjobexchange.com/employer or Call 1-866-923-6284
  • Job Listing OutreachCompanies must list job vacancy announcements to reach protected groups Executive Order 11246 Post job vacancy announcements to expose them to a large number of minorities, women, and underrepresented groups. Section 503 of the Rehabilitation Act of 1973 Reach out to persons with disabilities and provide information about job vacancy announcements. Vietnam Era Veteran’s Readjustment Act (VEVRAA/JVA) List all employment opportunities with the appropriate employment delivery system in the state where the job is located. Page 4 Visit www.americasjobexchange.com/employer or Call 1-866-923-6284
  • Recent ChangesThe OFCCP has gone through notable changes under the currentadministration Increased Importance • New leadership • Budget increase of 35% • New hires of 200 Compliance Officers (CO) Increased Enforcement • Higher incidents of audits • Aggressive litigation, Larger penalties Strengthening Regulations • Proposed new regulations • Submitted revisions to current regulations Page 5 Visit www.americasjobexchange.com/employer or Call 1-866-923-6284
  • Essence of Regulatory ChangesMost of the proposed changes for recruitment can be grouped in the threeareas: Mandatory Job Posting and Outreach • Mandates specific methods of internet job postings and distribution • Mandates additional outreach with community based organizations Data Collection and Tracking • Pre-employment data collection for protected groups • Effectiveness of recruitment efforts by source of candidates Analytics • Analysis of candidate availability and actual hiring, compensation • Annual review of recruitment efforts relative to goals and benchmarks Page 6 Visit www.americasjobexchange.com/employer or Call 1-866-923-6284
  • Proposed Changes: Protected Veterans Requires Specific Recruitment Efforts • Must engage in certain number of outreach and recruitment programs • Send job listings to the local employment service offices e.g. 1-stop centers • Develop and maintain ongoing relationship with local Veterans Representatives • Enter linkage agreement with listed organizations for recruitment and training • Consult with Employer Resources Section of the National Resource Directory Requires Enhanced Data Tracking • Initiate requests to have candidates self identify prior to job offer and collect data • Track number of referrals from the state employment service delivery systems • Track ratio of protected veteran referrals to total referrals & maintain data for 5 years • Establish annual hiring benchmark and conduct annual review of recruitment efforts Page 7 Visit www.americasjobexchange.com/employer or Call 1-866-923-6284
  • Proposed Changes: Individuals with Disabilities Requires Specific Recruitment Efforts • Must engage in a minimum number of outreach and recruitment programs • Send job listings to the local employment One-Stop Career Center • Maintain ongoing relationship with local State Vocational Rehabilitation Agency • Enter linkage agreement with listed organizations for recruitment and training • Consult with Employer Resources Section of the National Resource Directory Requires Enhanced Data Tracking • Initiate requests to have candidates self identify prior to job offer and collect data • Track number of referrals from the state employment service delivery systems • Track ratio of disability referrals to total referrals & maintain data for 5 years • Establish 7% as a hiring goal for this group and conduct annual review of progress Page 8 Visit www.americasjobexchange.com/employer or Call 1-866-923-6284
  • Impact on Federal ContractorsFederal contractors are already feeling the challenge of compliance in the postAJB era. The proposed changes impose additional requirements. Cost of Implementation Direct cost and adminsitrative burden Effectiveness of Recruitment Methods Source of candidates by specific efforts Burden of Data Collection and Tracking Collect, manage and protect data for privacy Complexity/Inconsistency of Rules Individual interpretation of regulations Page 9 Visit www.americasjobexchange.com/employer or Call 1-866-923-6284
  • America’s Job ExchangeAJE is a leading provider of recruitment advertising and compliance solutions  Successor to America’s Job Bank Launched on the heels of termination of the AJB program of DOL  Destination for Job Seekers/Employers to Connect Specializes in the recruitment of diversity candidates and mid-level jobs  Leader in OFCCP Compliance for Recruitment Specializes in veterans and disability recruitment outreach and mandatory job listing Page 10 Visit www.americasjobexchange.com/employer or Call 1-866-923-6284
  • Solution for OFCCP ComplianceAJE offers a comprehensive solution to assist employers meet OFCCPCompliance. Page 11 Visit www.americasjobexchange.com/employer or Call 1-866-923-6284
  • Step 1: Job Exchange Data Preparation Job data can be delivered automatically to AJE using XML, FTP, and other direct feed processes. Our solution includes free account set-up and importing of job data. AJE can also import job information directly from your site using site-scraping technology. Page 12 Visit www.americasjobexchange.com/employer or Call 1-866-923-6284
  • Step 2: Job Postings on AJE Network Your job posting is automatically shared with the AJE network of job exchanges, including niche sites that cater to veterans, minorities, women, and persons with disabilities. Our national site ensures that your job posting reaches our diverse job seeker audience. Page 13 Visit www.americasjobexchange.com/employer or Call 1-866-923-6284
  • AJE Job NetworkThe AJE Job Network is developed with personalized content and userexperiences for protected groups AJE Job NetworkMaximum national exposure for your job listing AJE National Exchange www.americasjobexchange.com AJE Community Exchanges AJE Veteran Exchange AJE Diversity Exchange AJE Disability Exchange AJE State Exchanges Customized for all 50 states Syndication on National Job Boards and Social Media Channels Indeed, Simply Hired, GlassDoor, Facebook, Twitter Page 14 Visit www.americasjobexchange.com/employer or Call 1-866-923-6284
  • Step 3: Distribution to State Employment Delivery System AJE distribution network contains more than 5,000 state employment delivery systems as defined by the OFCCP. Your job is distributed to the appropriate states through a combination of direct feeds to individual states and manual postings (if required by the state). Page 15 Visit www.americasjobexchange.com/employer or Call 1-866-923-6284
  • AJE State Distribution NetworkOur best-in-class network of partners and job exchanges includes thousands ofnational, state, and community-based sites. State Distribution NetworkDistribution network of 5,000 state employmentdelivery systems as defined by the OFCCP State Job Banks Job feed to individual states Manual job postings if required State One-Stop Career Centers Daily email to offices nearest to job location Business representatives Career counselors Veteran representatives (LVER/DVOPs) Page 16 Visit www.americasjobexchange.com/employer or Call 1-866-923-6284
  • Step 4: Distribution to AJE Partner Network AJE partner network is made up of hundreds of outreach partner sites and hundreds of community-based organizations and government-sponsored sites. Our outreach network features a strong representation of diversity partners. Page 17 Visit www.americasjobexchange.com/employer or Call 1-866-923-6284
  • AJE Partner Distribution NetworkOur best-in-class network of partners and job exchanges includes hundreds ofnational, state, and community-based sites. Outreach Partner Network Community-Based OrganizationsDistribution network of more than 5,000 outreach partners Distribution network includes hundreds of community-and sites including these premier partners based organizations and government-sponsored sites Veteran Job Boards  Goodwill www.VeteranJobs.Net Local chapters www.Jofdav.com  Easter Seals www.allveteranjobs.com Local chapters Disability Job Boards  The Arc www.disabilityjobs.net Local chapters serving persons with intellectual www.disabledperson.com disabilities Diversity Job Boards  Department of Rehabilitation www.asianhires.com www.africanamericanhires.com Local state offices www.alllgbtjobs.com www.allhispanicjobs.com  U.S. Department of Veterans Affairs www.diversityjobs.com www.va.gov Page 18 Visit www.americasjobexchange.com/employer or Call 1-866-923-6284
  • Step 5: Online Reporting Portal Our comprehensive online reporting portal provides accurate and detailed recordkeeping for all of your compliance activities. You benefit from around-the- clock access to activities and reports that include posting and distribution details and clicks and applies from all of our traffic sources. Page 19 Visit www.americasjobexchange.com/employer or Call 1-866-923-6284
  • Job and Distribution DetailsCreate reports for the companyas a whole or for specificlocations or subsidiaries.Detailed outreach and distributioninformation, including deliverymethod and date and time stamp.Reports can be saved andexported to PDF and Excel. Page 20 Visit www.americasjobexchange.com/employer or Call 1-866-923-6284
  • Individual Job RecordsIndividual job records provide the details ondistribution to our network partners and the states.Links to job descriptions on AJE exchangesites along with links to outreach partner sites. Page 21 Visit www.americasjobexchange.com/employer or Call 1-866-923-6284
  • Individual Job RecordsLinks to emails and CSV files as evidence ofdistribution to community partners and stateone-stop offices.Jobs manually posted to the states include thestate confirmation ID in your report. Page 22 Visit www.americasjobexchange.com/employer or Call 1-866-923-6284
  • Account DashboardJob traffic results are availablein total or by source for all ofAJE’s traffic sources. Page 23 Visit www.americasjobexchange.com/employer or Call 1-866-923-6284
  • Job ManagerJob posting history is easilyaccessible and up to date.Track your posting patterns todetermine future needs. Page 24 Visit www.americasjobexchange.com/employer or Call 1-866-923-6284
  • Batch Feed MonitorMonitor batch feeds to manageperformance and ensure yourjob imports are successfullyreceived and processed. Page 25 Visit www.americasjobexchange.com/employer or Call 1-866-923-6284
  • Step 6: Audit Support Assistance AJE provides time-saving services and support so that you can focus on what’s most important: attracting top talent and building a diverse workforce. We also provide assistance in the event of an OFCCP compliance audit. Page 26 Visit www.americasjobexchange.com/employer or Call 1-866-923-6284
  • Cost Effective but CompleteTo conclude, Federal contractors can obtain cost effective but completesolutions from third party vendors such as America’s Job Exchange (AJE). Job Postings on AJE and the AJE Network of Job Sites Listings that reach large concentration of minorities, women, veterans and the disabled. Job Postings to Niche Diversity Partner Websites Listings that reach job seeker audiences in targeted communities of minorities, women, veterans and people with disabilities. Job Delivery to the Appropriate State Employment Systems Automated job delivery to State Workforce centers, Career One Stop Centers, LVERs and DVOPs, and CBO organizations. On-Demand Audit Reporting with Custom Report Downloads Shows record of job posting and delivery, related links and job description, time and date stamps, and delivery confirmation. Page 27 Visit www.americasjobexchange.com/employer or Call 1-866-923-6284
  • Additional BenefitsSolutions from AJE also provide additional products to bolster ROI ofrecruitment media and advertising for diversity and inclusion. Traffic Generation Get traffic to jobs as well as career website through search engine optimization (SEO) and search marketing (SEM). Recruitment Brand Development A full suite of media products for recruitment sourcing, corporate branding, diversity branding and advertising. Recruitment Technology Services A full suite of technology services including data feed preparation, career site development and hosting. Audit Support and Document Management Live customer service and assistance in the event of an audit including consultation, and retrieval of past documents. Page 28 Visit www.americasjobexchange.com/employer or Call 1-866-923-6284
  • Satisfied Customers Page 29Visit www.americasjobexchange.com/employer or Call 1-866-923-6284
  • The AJE DifferenceClients choose America’s Job Exchange for OFCCP compliance because weoffer the most comprehensive solution and the best value. Complete Solution Unparalleled value when you bundle our products and services for recruitment advertising and compliance. REPUTATION Competitive Pricing The AJE solution is customizable and priced based on your business needs Breadth of Distribution Network TRACK RECORD Broad network of partners and affiliates including recruitment media agencies, associations and states. Subsidiary of Publicly Traded Company AJE is part of a customer centric, publicly traded CLIENTELE organization you can trust. Page 30 Visit www.americasjobexchange.com/employer or Call 1-866-923-6284
  • Thank You For more information, please contact: Rathin Sinharsinha@americasjobexchange.com