Controlling Unemployment Costs

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With Congress and the President provisioning to continue Extended Unemployment Benefits, and State UC rates so high, does the employer really have any say in how much a business pays in unemployment …

With Congress and the President provisioning to continue Extended Unemployment Benefits, and State UC rates so high, does the employer really have any say in how much a business pays in unemployment taxes? The answer is, “Definitely Yes!”

This webinar offers an excellent opportunity for frontline supervisors, managers and HR professionals to learn more about controlling unemployment costs. Presented by AlphaStaff Unemployment Claims Specialists, Chauncey Gainer and Pam Nading.

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  • 1.   2013  Webinar  Series   Managing  Unemployment  Claim   Costs     Thursday:    January  17,  2013     Presented  By:     Chauncey  Gainer  &  Pam  Nading   Unemployment  Claims  Consultants          800  Corporate  Drive,  Ste  600    Ft.  Lauderdale,  FL  33334    |    888.335.9545  Toll-­‐Free    |    alphastaff.com  
  • 2. Today s  Agenda    Ø  General  Overview  of  Unemployment  CompensaEon  Ø  Funding  the  Unemployment  System  Ø  Eligibility  condiEons  Ø  Types  of  Claims  Ø  CriEcal  Document  and  Best  PracEces  Ø  Special  Provisions  Ø  Our  Mutual  Roles  Ø  QuesEons   Simplifying business. Benefiting people. 2  
  • 3. General  Overview  Simplifying business. Benefiting people.
  • 4. WHAT  IS  UNEMPLOYMENT  COMPENSATION?  Ø  State  administered  insurance  benefit   •  Created  to  provide  temporary  relief  for  individuals  who  lose  their   employment  through  no  fault  of  their  own  Ø  Each  State s  Laws  govern  their  specific:   •  Qualifying  requirements     •  Benefit  levels   •  Disqualifying  provisions     •  Tax  structure   •  Must  conform  to  Federal  Unemployment  Tax  Act  (FUTA)   Simplifying business. Benefiting people. 4  
  • 5. Funding  the  UC  System  Simplifying business. Benefiting people.
  • 6. How  is  UC  Financed?    Ø  In  most  states  it s  employer  financed.     •  Through  a  state  tax  paid  by  the  employer  on  the  wages  earned  by  their  employees  in   that  state.    The  tax  is  paid  on  the  1st  dollars  earned  annually  up  to  the  individual  state   wage  limit.     •  During  periods  of  high  unemployment,  the  Federal  Government  also  provides   Emergency  Unemployment  CompensaYon  (EUC)   o  Recent  legislaYon  extended  EUC  benefits  through  2013   o  EUC  benefits  are  Yed  to  the  Total  Unemployment  Rate  (TUR)  in  each  state.   Simplifying business. Benefiting people. 6  
  • 7. Eligibility  CondiYons  Simplifying business. Benefiting people.
  • 8. Benefit  Eligibility  Ø  Unemployed  or  parYally  unemployed  Ø  Able  to  work  (medically)  Ø  Available  for  suitable  work  Ø  AcYvely  seeking  employment  Ø  Have  sufficient  prior  earnings  to  qualify          Ø  Have  separated  from  their  last  employer  for  a  work  related  reason   considered  beyond  their  control.   Simplifying business. Benefiting people. 8  
  • 9. Benefit  DisqualificaEon  Ø  Voluntarily  resigning  without  good  cause  connected  with  the  work  Ø  Discharge  for  work  related  misconduct   •  Willful,  negligent   •  Not  isolated   •  Burden  of  proof  -­‐  Innocent  unYl  proven  guilty  Ø  Disqualified  unEl     •  Re-­‐employed  and  has  earned  wages  equal  to  4-­‐17  Ymes  the  WBA   •  Separated  for    non-­‐disqualifying  reason   Simplifying business. Benefiting people. 9  
  • 10. Types  of  Claims  Simplifying business. Benefiting people.
  • 11. Types  of  Claims  Ø  Non-­‐Compensable  Claims:    misconduct,  voluntary  separaAons   •  Rule  or  policy  violaYon   •  Abendance/tardiness   •  InsubordinaYon   •  ResignaYon    Ø  Compensable  Claims:    layoffs,  poor  performance   •  ExpectaYons  or  quota  not  met   •  Competency   •  Lack  of  work   •  ProbaYonary  period   Simplifying business. Benefiting people. 11  
  • 12. Poor  Performance  Vs.  Misconduct   Poor  Performance   Misconduct   Cannot  do  the  job   Will  not  do  the  job  •  Claimant  has  tried  to  the  best  of   •  Claimant  has  not  tried  to  the  best   his/her  ability  to  perform  the   of  his/her  ability  to  perform  the   duYes  associated  with  the  job.       duYes  associated  with  the  job.   •  Failure  to  adequately  perform  the  •  Failure  to  adequately  perform  is   job  is  due  to  some  willful  acYon  or   not  based  on  any  willful  acEon  or   repeated  neglect  that  causes  or   neglect  on  the  part  of  the  claimant,   could  cause  the  company  harm.       but  a  lack  of  ability  to  do  the  job.   •  Claimant  is  fully  aware  of  the   consequence.   Simplifying business. Benefiting people. 12  
  • 13. CriEcal  Documents  &  Best  PracEces  
  • 14. CriEcal  Documents  Ø  Employee  Handbook  Acknowledgement  Ø  Performance  Appraisal  Ø  Disciplinary  AcYon  Form  Ø  Witness  Statements  (signed)  Ø  Applicable  porYon  of  the  Employee  Handbook  Ø  Employee  Abendance  Calendar  Ø  Exit  Interview  Ø  ResignaYon  Statement  Ø  NoYce  of  Employee  SeparaYon  –  Send  to  AlphaStaff   Simplifying business. Benefiting people. 14  
  • 15. Best  PracYces   Ø  Document  behavior/performance  that  is  not    acceptable,  the  standard   expected  and  consequence  of  neglect  or  failure.   Ø  Use  objecEve  language  that  describes  acYons  taken.   Ø  Terminate  weak  performers  who  show  no  or  lible  improvement  as  soon   as  possible.  Closely  monitor  probaYon  periods.   Ø  With  cases  involving  misconduct,  remember  that  unemployment   eligibility  is  final  incident  driven.    Terminate  employees  when  the  final   incident  was  within  their  control.     Ø  Consistency/uniformity   Ø  Make  great  hires   Ø  Make  great  re-­‐hires   Simplifying business. Benefiting people. 15  
  • 16. Special  Provisions  Simplifying business. Benefiting people.
  • 17. Special  Provisions    States  with  ProbaEon  Periods   Ø  FL    Employed  90  days  or  less   Ø  GA  Total  earnings  under  $3300   Ø  IL      Employed  30  days  or  less   Ø  ME    Employed  5  or  fewer  consecuYve  weeks   Ø  NC  Work  less  than  100  days   Ø  VA    Employed  30  working  days  or  240  hours  of  employment   Simplifying business. Benefiting people. 17  
  • 18.  Our  Roles…   18  
  • 19. What s  AlphaStaff s  Role?  AlphaStaff  manages  the  claims  process  from  start  to  finish   Ø  Claim  Receipt   Ø  InvesYgaYon     Ø  Filing  Claims  with  State   Ø  Inquiries/Fact  Finding   Ø  Claims  Tracking   Ø  Case  EvaluaYon   Ø  RepresentaYon  at  Hearings*   Simplifying business. Benefiting people. 19  
  • 20. What s  Your  Role?  ConYnue  to  partner  with  AlphaStaff   Ø  UYlize  AlphaStaff s  pracYYoners   Ø  Timely  respond  to  our  inquiries   Ø  Follow  Best  PracYces   Ø  Provide  AlphaStaff  with  separaYon  details  and  supporYng  evidence   •  By  fax  –  (866)  365-­‐1606     •  Email  –    payrollmaintenanceinbox@alphastaff.com      or        payrollmaintenancefax@alphastaff.com   •  Through  Infosource   Simplifying business. Benefiting people. 20  
  • 21. QuesYons  Simplifying business. Benefiting people.
  • 22. Contact  Us  !     •  .   Chauncey  Gainer     Email:  Cgainer@alphastaff.com     Ph:  954-­‐267-­‐1850         Pamela  Nading     Email:  pnading@alphastaff.com     Ph:  954-­‐267-­‐1847     Unemployment  Claims  Department     Ph:  954-­‐938-­‐1385   Fax:  866-­‐325-­‐1825     unemploymentclaims@alphastaff.com       Copies  of  the  presenta;on     hrsc@alphstaff.com   888-­‐335-­‐9545  (OpAon  8)     Simplifying business. Benefiting people.
  • 23. Upcoming  AlphaStaff  Webinar       Please  mark  your  calendars  !!!      Date:    Wednesday,  January  30,  2013  Topic:  Healthcare  Reform:  The  State  of  the  Union        Date:    Thursday,  February  21,  2013   Topic:  Title  VII:  Stories  of  Shock  &  Awe   Simplifying business. Benefiting people. 23  
  • 24. Thank  you  for  joining  us  !!!  Simplifying business. Benefiting people. 24