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  • 1. Accounts PayableVersion 1.0Unit 5: Inquiries & Account Management
  • 2. Course Agenda Unit 1: Introduction Unit 2: Master Data Unit 3: Invoice and Credit Note Processing Unit 4: Payments Unit 5: Inquiries Unit 6: Reporting Unit 7: Vendor Reconciliation Here comes your footer FI: Accounts Payable 2
  • 3. Unit Objectives At the completion of this unit, you will be able to:  Perform Vendor Account Balance Inquiries  Perform Vendor Line Item Inquiries Here comes your footer FI: Accounts Payable Page 3 3
  • 4. Transaction Codes Display Account Balance FK10N Display Account Line Items FBL1N or ZFBL1N Here comes your footer FI: Accounts Payable Page 4 4
  • 5. Key Terms Multiple Selections Screen Layouts Clear Open Items Reset Cleared Items Here comes your footer FI: Accounts Payable Page 5 5
  • 6. Vendor A/C Inquiries  When you post transactions to vendor accounts the system automatically updates the account.  You can then view information on Accounts Payable by either using Balance Display or Line Item Display.  Account Balance Display – shows the opening balance c/f plus the total of all transactions posted per period.  Line Item Display – allows you search for particular transactions posted.  SAP makes it very easy to view vendor information from both the summary and line item level. Here comes your footer FI: Accounts Payable Page 6 6
  • 7. Vendor Inquiries – Transaction Codes (FK10N) Here comes your footer FI: Accounts Payable Page 7 7
  • 8. Account Balance Display (FK10N)  Using Transaction FK10N you can view a specific vendor balance or a range of vendor balances Here comes your footer FI: Accounts Payable Page 8 8
  • 9. Account Balance Display (FK10N)  Account Balance Display contains - Any Balance C/F from previous year - List of Debit and Credits for each month - Balance for the Period - Sales/Purchases – net movement for the period - Closing Balance for each period  You can navigate from each total’s display to the list of line items by double-clicking an amount.  Another double-click on the line item will take you to a FI: Accounts Payable 9 document display screen Here comes your footer Page 9
  • 10. Account Balance Display (FK10N) Double click on the monthly balance for a particular period to view the line items 10 Here comes your footer FI: Accounts Payable Page 10
  • 11. Multiple Vendor Selection  On the multiple selection screen you can either include a range of vendor accounts or exclude a range of vendor accounts Double click to include multiple values Exclude a Range Include a Range 11 Here comes your footer FI: Accounts Payable Page 11
  • 12. Display Vendor Navigation Screen  You can navigate from each totals display to the list of line items by double-clicking an amount. Double Click to View Item 12 Here comes your footer FI: Accounts Payable Page 12
  • 13. Display Vendor Line Items You can view vendor line item details either using the Display Vendor Balance FK10N or by using the display vendor line items transaction FBL1N Line Items 13 Here comes your footer FI: Accounts Payable Page 13
  • 14. Display Vendor Line Items (ZFBL1N) You can also use the customized vendor line item display transaction (ZFBL1N) for displaying vendor line items. The customized screen has additional fields like the cost center# , Material group, etc. 14 Here comes your footer FI: Accounts Payable Page 14
  • 15. Display Line Item – Selection Criteria  View a range of Vendor Accounts  View a range of Company Codes  View only Open items only  View cleared items only  View all items posted Status 15 Here comes your footer FI: Accounts Payable Page 15
  • 16. Line Item Display – Item Status  The line item list contains a selection of standard fields from the document  You can display the following line items: - Open items - Cleared items - Parked items 16 Here comes your footer FI: Accounts Payable Page 16
  • 17. Display Line Item Details  When you click the view line item display transaction the following details will appear. Double Click on the line item or click on the line item and use the display icon to display details 17 Here comes your footer FI: Accounts Payable Page 17
  • 18. Details on Line Item Click on the document header icon to display •Who posted the transaction •When the transaction was posted •Currency details •Document type 18 Here comes your footer FI: Accounts Payable Page 18
  • 19. Change the Line Layout Details  Each user will have different fields they will want to see when making queries on a vendor account. Therefore, a specific user screen layout can be defined to ensure users are only looking at the details they require.  Possible Selection Fields include: - Doc Number - Local and Transaction Currency - Cost Center - Posting Date and Posting Period 19 Here comes your footer FI: Accounts Payable Page 19
  • 20. Posted Document View You can change the line layout to list the details you need. Use the select layout icon to display another existing line layout with different fields 20 Here comes your footer FI: Accounts Payable Page 20
  • 21. Possible Screen Selection Fields Use the change layout option to define you own layout and select the fields you need in your layout 21 Here comes your footer FI: Accounts Payable Page 21
  • 22. Function in the Line Item Display – Icons Select Layout Save Layout Change Layout Sort in Asc/Desc Order Set Filter Account Master Data Change Document Display Document Last Column Column Right Display Sum Sub-totals Column Left Expand First Column Collapse 22 Here comes your footer FI: Accounts Payable Page 22
  • 23. Download Vendor Account Details  It is possible to download vendor account details to excel. The menu patch is as follows: 23 Here comes your footer FI: Accounts Payable Page 23
  • 24. Unit Recap  You can Display Vendor Balances using transaction code FK10N  You can Display Vendor Line Items using transaction FBL1N and ZFBL1N 24 Here comes your footer FI: Accounts Payable Page 24
  • 25. Questions and Answers 25 Here comes your footer FI: Accounts Payable Page 25