Understanding the chapter leader role - (For New Leaders)
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Understanding the chapter leader role - (For New Leaders)

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  • 04/23/10 Flexibility and choice are at the heart of the chapter system. People are assigned by where they live, but can be engaged wherever they want to. We truly believe there is a place for everyone who wants to volunteer in our chapter structure.
  • 04/23/10 Chapters encompass all members in a geographic area, typically a county. However, some counties with large member populations are subdivided and counties with small member concentrations are combined. Chapters consist of locally elected leaders who help organize members in their volunteer activities and take care of legal reporting requirements to Thrivent Financial for Lutherans.
  • 04/23/10 Each chapter will have a leadership board that provides direction to the chapter. Thrivent Financial for Lutherans members who live within the geographical boundaries of the chapter will elect these leaders.
  • 04/23/10 The five required elected positions listed here are the minimum positions required to make up the board of the chapter. All positions will serve one-year terms. Required and optional elected board leaders can only serve a maximum of four consecutive terms. They can return to the board after being off for two or more years. All elected board leaders have equal voting rights. Job descriptions can be found on www.thrivent.com in the Members Only section. (Note: You could have copies available to share at your meeting.)
  • 04/23/10 Elected leaders may decide to appoint advisors to the board. They will be non-voting, appointed positions. Positions are appointed by the elected leadership board. Advisory positions are reviewed each year by the board and can be renewed indefinitely. Appointed leaders do not have voting rights. Appointed leaders do not have access to Chapter Leadership Administration (online).
  • 04/23/10 A qualified not-for-profit organization is: local communities and organizations that are exempt from federal income tax under section 501(c)(3) of the Internal Revenue Code. (This includes charitable, educational and religious organizations, but not congregations.)
  • 04/23/10 In 2003, chapters were responsible for conducting the national Thrivent Financial for Lutherans Board of Director elections. To simplify chapter leadership roles and to make it easier for members to vote, the national board of directors election will be conducted via a ballot in Thrivent magazine. The chapter leaders’ role for this new process will be to encourage benefit members to mail in their votes.
  • 04/23/10
  • 04/23/10 The primary vehicle for members to get involved with Thrivent Financial will be through “service teams” made up of a group of members who wish to organize around their congregation, a different site such as a school, a cause or a community need. There will be two types of service teams: Congregational service teams utilize the Care in Congregations program. Community services teams utilize the Care Abounds in Communities and the Care in Regions program.
  • 04/23/10 Each chapter will provide opportunities for grass-roots, spontaneous, local “service teams” to meet the needs of individuals, families, churches and communities.
  • 04/23/10 The Care in Congregations™ program is an annual program beginning in January and ending in December of the same calendar year. Funding for this program is also annual. If you do not use all your funds in a calendar year the funds do not carry over. The congregational service team must have three Thrivent Financial for Lutherans members from separate households registered as congregational coordinators. These members do not need to be members of the congregation. Service teams within congregations will be eligible to receive money directly from the corporate office to help their congregations and its associated Lutheran institutions. You need to have at least one member from a minimum of six Thrivent Financial member households to be eligible for funding. A member household is immediate family members who reside at a single residential address.
  • 04/23/10 Congregational coordinators will find many different supplies to help them promote and publicize their activities. Some of the items available are: posters bulletin inserts news releases
  • 04/23/10
  • 04/23/10 Congregational coordinators may be included in the required six member households. Members of a team may be different from one activity to another. Participants do not have to be members of the congregation that is benefiting from the activity.
  • 04/23/10 .
  • 04/23/10 Through this program, members can support virtually any charitable cause from a local Lutheran hospital to the volunteer fire department, to an individual severely injured in a traffic accident. Activities can benefit individuals, families, local communities or organizations that are exempt from federal income tax under section 501(c)(3) of the Internal Revenue Code, excluding congregations. (This includes charitable, educational and religious organizations, excluding congregations.) Activity requests for funding are directed to the chapter leadership board.
  • 04/23/10 Community service teams are formed to conduct fund-raising activities (including appeals/collections) and/or hands-on service activities. These groups, which are required to include at least one member from six or more Thrivent Financial member households, may request funding from the chapter leadership board to help people and nonprofit organizations. To learn more about how to form a community service team, as well as activity ideas, visit: www.thrivent.com/abc Each service team identifies a team member who works with the chapter leadership board to discuss proposed activities and request funding. Once activities have been approved, the service team plans, organizes and conducts the activity. Results are reported to the chapter leadership board.
  • 04/23/10
  • 04/23/10
  • 04/23/10 $100 minimum per activity. $1,600 maximum per fund-raising activity (per community service team) for a qualified not-for-profit organization. $1,600 maximum per hands-on service activity. An individual or family cannot receive more than $5,000 of supplemental funds per chapter per year through the Care Abounds in Communities™ program. For hands-on service activities, up to 50 percent up-front funding may be requested for supplies.
  • 04/23/10
  • 04/23/10

Understanding the chapter leader role - (For New Leaders) Understanding the chapter leader role - (For New Leaders) Presentation Transcript

  • Understanding the chapter leader role - (For New Leaders)
  • Chapter Structure
    • Each Thrivent Financial for Lutherans member is assigned to a chapter.
    • Across the country there are more than 1,300 chapters.
    • The chapter system enables Thrivent Financial members to make a difference through voluntary action.
    Local Thrivent Leadership Board Congregational Service Teams
    • Care in Congregations ®
    Community Service Teams
    • Care Abounds in Communities™
    • Care in Regions™
  • Chapter assignments
    • In most cases, members are assigned to chapters based on the county in which they live.
      • Counties with large member populations are subdivided.
      • Counties with small member concentrations are combined.
      • Each year members elect the chapter leadership board.
    Members can find out what chapter they belong to by logging onto www.thrivent.com, Members Only, Chapter Locator.
  • The Leadership Board
    • The chapter leadership board:
    • Consists of Thrivent Financial for Lutherans members, elected by members in the chapter.
    • Comprised of:
      • five required elected positions.
      • five optional elected positions.
      • advisory board members who are appointed by the elected leaders.
  • The Leadership Board
    • Required elected positions:
      • President
      • Vice President
      • Records Director
      • Financial Director
      • Congregational Service Team Director
    • Optional elected positions:
      • Assistant Financial Director
      • Community Service Team Director
      • Events Director
      • Communications Director
      • Youth Director
    All elected leadership board members have equal voting rights.
    • Additional advisory board members:
      • Financial Associate Advisor
      • Program Advisor
      • Past President
      • Internet Advisor
      • Special Advisor
    The Leadership Board The advisors do not vote in chapter leadership board matters.
  • Responsibilities of the Leadership Board
    • Provides strategic direction, leadership planning and administration to support congregational and community service teams.
    • Responsible for approving Care Abounds in Communities™ chapter activity/funding requests.
    • Allocate dollars to community service teams for helping individuals, families and qualified not-for-profit organizations.
    • Help service teams promote and publicize their activities.
    • Manage the process for the local chapter leadership elections.
    • Provide notice to members of upcoming meetings.
    • Invite elected officials to attend chapter activities.
    • Recognize volunteers.
    • Admit or transfer members to membership.
    Responsibilities of the Leadership Board
  • Chapter Care programs
    • Care in Congregations®
    • Care Abounds in Communities™
    • Care in Regions™
  • Service teams
    • Within the chapter an unlimited number of service teams can be formed. These service teams will be based upon member needs.
    • Two types of service teams:
    • Congregational service teams
    • Community service teams
    Congregational service teams Community service teams
  • Service teams (continued) Service teams must involve at least one member from a minimum of six Thrivent Financial member households to receive funding. The real power of service teams is that they are formed and reformed based on needs.
  • Care in Congregations®
    • Through this program:
    • Members can support their congregation or associated Lutheran institutions (e.g. schools) through fund-raising and hands-on service activities, such as painting the church hall or raising funds for new choir robes.
    • Three Thrivent Financial for Lutherans members serve as Congregational Coordinators at each Lutheran congregation.
  • Congregational coordinator responsibilities
    • Responsibilities are to provide leadership and encourage participation in activities that take place at the congregation.
      • Involves at least six member households in volunteer efforts that qualify for the Care in Congregations® program funding.
      • Requests funding online for the volunteer efforts in the congregation.
      • Reports activity information online and submits receipts to chapter leadership board.
      • Assures that funding is used as intended at the congregation.
      • Orders and coordinates distribution of congregational resources.
  • Care in Congregations® funding flow
    • Congregational coordinator requests funds online from Thrivent Financial prior to activity being conducted.
    • The service team conducts the activity, and the congregational coordinator reports the results online, and submits the “Receipt Report” with receipts to chapter leadership board.
    • Thrivent Financial makes a check payable to the congregation, and sends it to the congregation.
  • Congregational Service Teams
    • These teams must include at least one member from six different Thrivent Financial member households.
    • Once this requirement is met, nonmembers also may participate.
  • Care in Congregations®
    • One of the required, elected positions on the chapter leadership board is a congregational service team director.
    • This position serves as the liaison between the chapter and the congregational coordinators.
  • Care Abounds in Communities™
    • This program:
    • Is for Thrivent Financial for Lutheran members to meet the needs of individuals, families or qualified not-for-profit organizations in their communities.
    • Provides supplemental funds for hands-on service and fund-raising activities.
  • Community Service Teams
    • Any member who sees a need in the community can form a community service team and request funds.
    • To be eligible for funding, the team must include at least one Thrivent Financial member from six or more different households.
      • Once this requirement is met, nonmembers also may participate.
  • Care Abounds in Communities™ funding flow
    • Community service team requests funds from the chapter leadership board.
      • If approved, the chapter leadership board submits the request to Thrivent Financial.
  • Care Abounds in Communities™ funding flow (continued)
    • The service team conducts the activity and reports the results to the chapter leadership board. Via the “Report for Funded Activity Results” form, and the “Receipts Report”
    • The chapter leadership board then reports those activities online.
    • Thrivent Financial sends funds to the chapter leadership board, which then disburses them based on the activity request from the community service team.
  • Funding limitations for activities: Care Abounds in Communities™ Activity Recipient Funding Maximums Fund-raiser Fund-raiser Hands-on service Hands-on service Individual/Family Individual/Family Qualified not-for-profit Qualified not-for-profit $5,000 $1,600 $1,600 $1,600
  • Care in Regions™ funding flow
    • Chapter leadership boards request funds from the manager of Lutheran community services (MLCS).
      • If approved, MLCS submits request online to Thrivent Financial.
    • The service team conducts the activity and reports the results to the MLCS. The MLCS then reports the results online.
    • Thrivent Financial sends funds to the participating chapter leadership boards, which then disburse the funds accordingly.
  • Available Resources
    • Regional Website - www.lutheransonline.com/rfo526/chapter
      • Flowcharts on the Care Programs are available on the Regional Website under “chapter resources.”
    • Fraternal Service Center, option 1
      • Call 800-236-3736
        • - 7:00 a.m. - 9:00 p.m. Central Time Monday and Tuesday
        • - 7:00 a.m. - 6:00 p.m. Central Time Wednesday through Friday
      • E-mail fraternal@thrivent.com