If you don’t already have an online account, Send an email to firstname.lastname@example.org to obtain an advisor login name and password Required for access to the electronic reporting.
First page seen after logging into the site Submit eligibility report within the first five weeks of the term. Your chapter’s initiation MUST be approved before you conduct the ceremony. Submit election report at least two weeks before initiation to ensure approval. If you want the keys and certificates made and delivered to the chapter in time for initiation, this should be submitted 3-4 weeks before initiation.
Download Spreadsheet – Will download an Excel spreadsheet (with the correct formatting and current members already listed). Use the downloaded spreadsheet to build your report of eligibility. Follow directions in spreadsheet. Upload the modified spreadsheet by emailing it to email@example.com Graduate student candidates need to be added to the eligibility report via a paper form. They will subsequently show up on the electronic report of election and final action forms. Add these from FAQ’s: What happens with GPA ties? If top 1/5 of 1/8 is a fraction , do I round up or down to the nearest whole number of people? How many significant digits for GPA? What constitutes junior or senior standing? Additional Eligible Members – Allows you to add one person at a time to your chapter’s eligibility list. All reports are saved on the National website as drafts until they are submitted. The status indicator for the particular report on the left will change to “Submitted”. Process Stats – allows you to see the status of each eligibility report. Current Members – Generates a list of current undergraduate student members. Eligible curricula – Lists the approved curricula at your university that are eligible for TBP membership.
Officer Information Related Reports – Elections of Officers, Fall Update, Change of Address Chapter Survey: Summary of Chapter Projects and Chapter performance for the year Advisors evaluation – Submitted once a year in the spring. Make sure to submit the report after filling it out. Financial Report – Treasurer’s report.
Secretary’s commendation – submission of all reports. $100 for first year $200 for two consecutive years $300 for three consecutive years Project Awards / National Awards – details on next slides
Reports must be turned in on time. Can request an extension – before deadline (postmarked). Number of projects must equal number of reports
Top 10% identified for Outstanding Chapter & Most Improved Chapter Success –need to document assessment, i.e. number of pints of blood donated. Hosting convention – equivalent to 5-6 projects Tie Breaker: Ratio of candidates initiated / elected
Project Points: 0 to 4 Hosting Convention : equivalent to 5-6 projects Time & effort: percentage of members involved. Tie Breaker: Ratio of candidates initiated/elected
If your chapter is unable to meet the deadline, call Rebecca at 1-800-TAU-BETA to request an extension. Reports are not considered “late” if an extension is granted. You will receive an email when initiation has been approved. Can check here to see if initiation has been approved.
Advisor Information Session 2009 Tau Beta Pi National Convention Presented by: Advisor Recruitment & Development Committee
Some other possible sources of funding for Advisor travel to the Annual Convention:
Travel allocation from a research or training grant, where allowed
Departmental or Engineering College discretionary travel funds
In the future, we hope to be able to convince Engineering Companies within a three to five hundred mile radius of a Convention site to each sponsor and pay for all the expenses of one Chapter Advisor to attend the Convention. This way, we could perhaps increase Advisor attendance at the Conventions by some 50 to 100 %.