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Financial Management in Schools Neil Townsend NCSL
Purpose of this Session To introduce the tools and support being offered through the Financial Management in Schools proje...
<ul><li>The FMiS Project </li></ul><ul><ul><li>Workshops </li></ul></ul><ul><ul><li>Consultancy & Helpdesk </li></ul></ul>...
<ul><li>FMiS programme – One of measures announced in statement on October 29 th </li></ul><ul><ul><li>help schools improv...
FMiS - Workshops 1 Host 1 Educationalist  1 KPMG 1 Admin <ul><li>40 delegates per workshop </li></ul><ul><li>2 delegates p...
Purpose and objectives for Strategic Financial Planning Workshop To help schools with effective strategic financial planni...
FMiS Consultancy & Helpdesk <ul><li>Face to face consultancy </li></ul><ul><ul><li>Undertaken by education/finance experts...
Online delivery — home page http://www.ncsl.org.uk/fmis
DfES FM Standard & Toolkit <ul><li>Due to be launched in March </li></ul><ul><li>New guidance documents have been availabl...
DfES Standard <ul><li>A standard for financial management in schools to provide schools with a clear and consistent target...
DfES Quality Standard Sections <ul><li>Leadership and Governance  - clear leadership and effective governance </li></ul><u...
DfES Toolkit <ul><li>Guides schools through the process to achieve the standard </li></ul><ul><li>A guide to the existing ...
Why benchmark? <ul><li>Benchmarking expenditure helps schools to: </li></ul><ul><li>focus on planning and managing their b...
Data that could be benchmarked <ul><li>Average cost per teacher </li></ul><ul><li>Pupil teacher ratio </li></ul><ul><li>Co...
http://www. teachernet . gov . uk /management/tools/ schoolfinance /
 
 
Zooming in … Income  per pupil Expenditure on teachers per pupil Premises costs as % of total expenditure Expenditure on e...
What’s next? <ul><li>DfES Standard & Toolkit available by end of March </li></ul><ul><li>E-learning for workshop online by...
Your input <ul><li>What else do you think could be done to improve Financial Management and planning? </li></ul><ul><ul><l...
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Neil Townsend - Financial Management in Schools (1MB)Powerpoint

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  • TIPS TO FACILITATORS It is better if facilitators and observers to sit amongst delegates Host - introduce yourself as soon as you begin Take a few minutes at the very beginning to establish a rapport with the group – using points above. Also talk to key messages on slide 2 without using slide as this will help with rapport – press b to hide slide 2 while talking because wording has proved threatening to some Pitfalls to avoid Moving on before you have established some empathy/point of contact with the group Whole session - losing pace and letting it any part of it take too long. Don’t go over 30 mins before starting on the quadrant activity - this section is actually time for 25 minutes. Hosts to keep a check on the timings throughout the day and keep things moving – particularly after coffee, lunch etc.
  • Cover: Reference Tools, Online community
  • TIPS TO FACILITATORS Pitfalls to avoid Discussion on using as a modelling tool. This is not strictly a modelling tool! Not main purpose. Can use a blank template and see the results. Avoid apologies for the screen dumps – was a conscious decision to avoid risk associated with going online in venues across the country! Forgetting to value ratios brought in by schools and entered on flip chart.
  • Transcript of "Neil Townsend - Financial Management in Schools (1MB)Powerpoint"

    1. 1. Financial Management in Schools Neil Townsend NCSL
    2. 2. Purpose of this Session To introduce the tools and support being offered through the Financial Management in Schools project (FMiS) and the DfES Standard and Toolkit To seek your input on what further Financial Management training or support would be helpful
    3. 3. <ul><li>The FMiS Project </li></ul><ul><ul><li>Workshops </li></ul></ul><ul><ul><li>Consultancy & Helpdesk </li></ul></ul><ul><ul><li>Online help </li></ul></ul><ul><li>The DfES standard and toolkit </li></ul><ul><li>Benchmarking (using CFR) </li></ul><ul><li>What’s planned </li></ul><ul><li>Input from you </li></ul>Today
    4. 4. <ul><li>FMiS programme – One of measures announced in statement on October 29 th </li></ul><ul><ul><li>help schools improve their Financial Management </li></ul></ul><ul><li>Programme comprises: </li></ul><ul><ul><li>strategic financial planning workshops </li></ul></ul><ul><ul><li>consultancy </li></ul></ul><ul><ul><li>helpdesk </li></ul></ul><ul><ul><li>website </li></ul></ul><ul><li>Programme put together by a partnership of organisations – DfES, NCSL, KPMG, SHA, NAHT, NAGM, NGC, Confed </li></ul><ul><li>The package will give priority to those schools in the LEAs who will be receiving the Transitional Grant </li></ul><ul><li>The project team working closely with LEAs - workshop and follow on support complements what LEAs already offering to schools </li></ul>Financial Management in Schools (FMiS)
    5. 5. FMiS - Workshops 1 Host 1 Educationalist 1 KPMG 1 Admin <ul><li>40 delegates per workshop </li></ul><ul><li>2 delegates per school (Head plus 1) </li></ul><ul><li>1 day </li></ul><ul><li>Initial allocation of 50 workshops between mid January and end of March </li></ul><ul><li>Schools only pay cover and travel expenses </li></ul><ul><li>LEA Finance Officer participation </li></ul>1000 schools - 2000 delegates
    6. 6. Purpose and objectives for Strategic Financial Planning Workshop To help schools with effective strategic financial planning Purpose <ul><li>To develop understanding of the parameters underpinning the current school funding framework </li></ul><ul><li>To offer a process for strategic financial planning </li></ul><ul><li>To highlight the link between financial management and longer term school improvement strategies </li></ul><ul><li>To consider some tools, checklists and ideas that can be used to examine both income and expenditure, with a view to optimising the use of all available resources </li></ul><ul><li>To identify sources of support available to schools to assist with effective strategic financial planning </li></ul><ul><li>To help each school get started and identify next steps towards an appropriate plan of action </li></ul>Objectives
    7. 7. FMiS Consultancy & Helpdesk <ul><li>Face to face consultancy </li></ul><ul><ul><li>Undertaken by education/finance experts from KPMG </li></ul></ul><ul><ul><li>For those schools in most need of help </li></ul></ul><ul><ul><li>LEAs will decide which schools these are and how to use the consulting resources </li></ul></ul><ul><ul><li>To take place up to two weeks after workshops </li></ul></ul><ul><ul><li>KPMG will liaise directly with LEAs and work closely with them </li></ul></ul><ul><li>Helpdesk </li></ul><ul><ul><li>Email facility with agreed response times </li></ul></ul><ul><ul><li>Supported by expert practitioner bought in by NCSL </li></ul></ul><ul><ul><li>Access to experts from a variety of sources </li></ul></ul><ul><ul><li>[email_address] </li></ul></ul>
    8. 8. Online delivery — home page http://www.ncsl.org.uk/fmis
    9. 9. DfES FM Standard & Toolkit <ul><li>Due to be launched in March </li></ul><ul><li>New guidance documents have been available in draft form for consultation on VfM and NCSL web sites </li></ul><ul><li>For all secondary and some primary schools to achieve </li></ul><ul><li>Scoring system to assess quality of Financial Management in schools </li></ul>(Home/Benchmarking/Financial Management in Schools) Will be on Teachernet when launched http://www. dfes . gov . uk / valueformoney
    10. 10. DfES Standard <ul><li>A standard for financial management in schools to provide schools with a clear and consistent target </li></ul><ul><li>A self-evaluation tool for schools to identify their own current strengths and weaknesses </li></ul><ul><li>An external evaluation tool for those schools that wish to seek an external and independent opinion on whether they met the standard or not </li></ul>
    11. 11. DfES Quality Standard Sections <ul><li>Leadership and Governance - clear leadership and effective governance </li></ul><ul><li>People - to have financially competent staff properly supported and directed </li></ul><ul><li>Policy and a Strategy - how to deploy resources to ensure school objectives are met and activities are affordable </li></ul><ul><li>Partnerships and Resources – uses resources efficiently and effectively and seeks to access new resources </li></ul><ul><li>Processes - plans are delivered, waste is minimised and fraud is made unlikely through the operation of sound planning, monitoring, control and reporting </li></ul>
    12. 12. DfES Toolkit <ul><li>Guides schools through the process to achieve the standard </li></ul><ul><li>A guide to the existing documents and resources on good financial management practice </li></ul><ul><li>Additional good practice guides where gaps exist </li></ul><ul><li>Links to training and web applications to help reach the standard and better manage finances and resources </li></ul>
    13. 13. Why benchmark? <ul><li>Benchmarking expenditure helps schools to: </li></ul><ul><li>focus on planning and managing their budgets </li></ul><ul><li>identify areas for improvement </li></ul><ul><li>set targets for improvement </li></ul><ul><li>achieve best value – quality vs. cost </li></ul><ul><li>improve the effectiveness of spending in order to improve performance </li></ul><ul><li>deliver educational services to a defined standard </li></ul><ul><li>learn from other schools. </li></ul>Benchmarking finances can lock the school into a cycle of continuous improvement by developing a culture where it is easier to question the norm and to make changes.
    14. 14. Data that could be benchmarked <ul><li>Average cost per teacher </li></ul><ul><li>Pupil teacher ratio </li></ul><ul><li>Contact ratio (secondary) </li></ul><ul><li>Average class size (primary) </li></ul><ul><li>Average class sizes for Key stage 3,4 and 5 and then broken down by year (secondary) </li></ul><ul><li>Total staff costs as % of costs and broken down further into teaching, learning support, admin, premises and management staff </li></ul><ul><li>Current spend per pupil </li></ul><ul><li>External contract costs as % of expenditure </li></ul>
    15. 15. http://www. teachernet . gov . uk /management/tools/ schoolfinance /
    16. 18. Zooming in … Income per pupil Expenditure on teachers per pupil Premises costs as % of total expenditure Expenditure on education support staff per pupil
    17. 19. What’s next? <ul><li>DfES Standard & Toolkit available by end of March </li></ul><ul><li>E-learning for workshop online by end of March </li></ul><ul><li>Embed FMiS into business as usual training programmes through the NCSL </li></ul><ul><ul><li>NPQH, HIP </li></ul></ul><ul><li>Looking at FMiS beyond March </li></ul><ul><ul><li>Extending workshops to more schools across all LEAs? </li></ul></ul><ul><ul><li>Extending one-to-one support to more schools? </li></ul></ul><ul><ul><li>Continue support for online community? </li></ul></ul><ul><ul><li>Workshops for LEA staff? </li></ul></ul>
    18. 20. Your input <ul><li>What else do you think could be done to improve Financial Management and planning? </li></ul><ul><ul><li>How to ensure the School Improvement Plan and the Financial Plan are aligned? </li></ul></ul><ul><ul><li>How to encourage Strategic Financial Planning rather than budgeting? </li></ul></ul><ul><li>How could we help/support Governors better? </li></ul><ul><li>What else should we be doing? </li></ul><ul><ul><li>Training? </li></ul></ul><ul><ul><li>Coaching? </li></ul></ul><ul><ul><li>Tools? </li></ul></ul>
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