Increasing Efficiency and Collaboration with GoogleDocuments: While Saving Time and Avoiding Frustration, New Jersey State NACADA drive in conference, Rutgers University, June 2009
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Increasing Efficiency and Collaboration with GoogleDocuments: While Saving Time and Avoiding Frustration, New Jersey State NACADA drive in conference, Rutgers University, June 2009

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  • 1. “ Increasing Efficiency and Collaboration with Google Documents : while saving time & avoiding frustration” Alexandra Yanovski Parsons, The New School For Design
  • 2. PROMISES & Goals Save Time & Increase Efficiency Organize Documents & Files Develop Collaborative Research Projects
  • 3. Overview:
    • Cloud Computing: What is it?
    • FERPA & Cloud Computing
      • Privacy Issues
    • Google Docs
      • Documents
      • Spreadsheets
      • Presentations
      • Forms
    • Limitations & Privacy Issues
    • Questions
  • 4. What is Cloud Computing?
  • 5.  
  • 6. CLOUD COMPUTING  + ACADEMIC ADVISING
  • 7. FERPA & Cloud Computing Levels of Data Classification: Restricted Data
    • Restricted Data
      • Internal Memos & Correspondence 
      • Students:
        • Social security numbers
        • Student identification number
        • Race, ethnicity, and/or nationality
        • Gender
        • Transcripts
        • Grade reports 
    •  
  • 8. FERPA & Cloud Computing Levels of Data Classification: Restricted Data
    • Unrestricted/Directory Data
      • Personnel Directory data
      • Campus Maps
      • Course Schedules
      • Brochures
      • Students:
        • Name
        • Address
        • Phone number and email address*
        • Dates of attendance
        • Degree(s) awarded
        • Enrollment status (enrolled/not enrolled)
        • Major field of study
  • 9. Google Docs in a Nut Shell
    • Key Benefits:
      • Collaboration --- Easy of Use --- Efficiency --- Cost --- Revision History
  • 10. Google vs. Microsoft
  • 11. Video Introduction: http://www.youtube.com/watch?v=eRqUE6IHTEA&hl=en_US
  • 12. Challenges
    • Account Set Up
      • Google vs. University e-mail
    • Restricted/Unrestricted data monitoring
    • Microsoft Compatibility Issues
    • GoogleDocs Folders Setup/Organization
    • Staff Training
  • 13. Uploading Files to GoogleDocs Types of files that you can upload: Documents (up to 500KB)
    • HTML files and plain text (.txt).
    • Microsoft Word (.doc, .docx), Rich Text (.rtf), OpenDocument Text (.odt) and StarOffice (.sxw).
    Presentations (up to 10MB from your computer, 2MB from the web, 500KB via email)
    • Microsoft PowerPoint (.ppt, .pps).
    Spreadsheets (up to 1MB)
    • Comma Separated Value (.csv).
    • Microsoft Excel (.xls, .xlsx) files and OpenDocument Spreadsheet (.ods).
    PDF Files (up to 10MB from your computer, 2MB from the web)
  • 14. Google Terms of Service
    • “ Google does not claim any ownership or your content, and uploading your content into our systems does not change this. We do require certain licenses from you to publicly display or transmit data according to your wishes (eg a public Site or Document), but the content is not ours. Google treats all data from Google Apps customers as "Confidential Information." We do not share or reveal private user content such as email or personal information with third parties except as required by law, on request by a user or system administrator, or to protect our systems. Unless prohibited by law, we always give our customers notice for such requests”
  • 15. Getting Started