2011          thAims 10        Anniversary      Gift Two     Ten Minute     Goal Setting      Tune Up
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Aims Training & Development Ltd G2                                                                            Page 3 of 9 ...
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Alan r davey aims management training gift 2 of 10

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Alan R Davey 10 minute tune up workshop Gift 2 of 10 from Aims Training & Development Ltd www.aimstraining.com. To celebrate Aims 10th anniversarry and share knowledge with the wider community in order to help the propagation of Performance Generated Health, Wealth & Happiness. This is one of a series of 10 minute tune up workshops being distributed for free to help enhance Business Skills and Personal Development. Visit the Aims website www.aimstraining.com and sign up for the free Aims Business Club newsletter to receive advance information about further free workshops

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Alan r davey aims management training gift 2 of 10

  1. 1. 2011 thAims 10 Anniversary Gift Two Ten Minute Goal Setting Tune Up
  2. 2. Aims Training & Development Ltd G2 Page 2 of 9 Goal Setting Tune Up 2011 Something ‘Old ‘– Something NewThis is our personal gift to you – something intended to help you add valueboth to your own life and to the Organisation for which you work.We offer it to say a personal ‘Thank You’ for the support you have given usand the interest you have shown in Aims Training & Development’sservices. This is the second of a collection of 10 gifts we will give throughout2011/2 to mark both our 10 t h year in business.(something ‘old’) and theintroduction of a New Concept in Personal Development and Management &Leadership Training planned for later this year (something new) .We will be very happy to extend these Gifts to any of your Colleagues oranyone you know if you feel they will be useful to them . We only ask thatthey help uscomply with the anti -spam requirements by visiting our websitewww.aimstraining.com and joining the free Aims Business Club bycompleting and submitting the form on our Home Page.Finally, I would like to thank you once again for your time, support andinterest, and as always, make it a Great Day!Alan DaveyPSI thought you might like to know what other subjects the gifts will cover1. Time Management2. Goal Setting (attached)3. Communicating clearly & with Influence4. Enhancing Personal Assertiveness5. Overcoming the Worry Habit6. Managing Stress7. Self Motivation8. Building Great Relationships9. Problem Solving10. Adding Value to every Action Aims Training & Development Ltd email info@aims-training.com Sign up for Free Downloads via www.aimstraining.com
  3. 3. Aims Training & Development Ltd G2 Page 3 of 9 Goal Setting Tune Up 2011Copyright© Copyright Alan Roy Davey– All Rights ReservedPublished by Aims Training & Development LtdNo part of this publication may be reproduced or transmitted in any form or by any means mechanical, visual or electronic toinclude photocopying, digital reproduction, and video or voice recording, or by any information and retrieval system, withoutprior written permission from the copyright owner.The purchaser is authorised to use the information in this publication for the purchaser’s use only.Requests for permission or for further information concerning copyright should be forwarded toAims Training & Development Ltd.The Coaching House17 Chatsworth Drive,Wellingborough,Northamptonshire,NN8 5FD,England,Tel: 01933 401561Email alan.davey@aims-training.comLegal NoticesAims Training & Development Ltd is registered in the UK atThe Coaching House17 Chatsworth Drive,Wellingborough,Northamptonshire,England, UK.NN8 5FDCompany Registration no. 4646954 England.UsageUsers/Purchasers should be aware that whilst all attempts have been made to verify information provided in this publication,neither the Author nor the Publisher assumes any responsibility for errors, omissions, or contrary interpretation of the contentsor subject matter included in this product.The Publishers wishes to stress that the information contained in this product may be subject to varying country andprofessional organisations laws, regulations or customs.The purchaser must accept full responsibility for determining the legality and/or ethical and/or cultural character of any and allbusiness transactions and/or practices they adopt and/or enact in their particular field and geographic location, whether or notthose transactions and/or practices are suggested either directly or indirectly in or by the content of this product. Aims Training & Development Ltd email info@aims-training.com Sign up for Free Downloads via www.aimstraining.com
  4. 4. Aims Training & Development Ltd G2 Page 4 of 9 Goal Setting Tune Up 2011Aims Ten Minute Goal Setting Tune UpWhy ten minutes?1. Because ten minutes is long enough to review/improve goal setting skills2. Because it can be done whilst taking a typical length tea/coffee breakWhat is Goal Setting?Goal Setting is the process by which we identify opportunities to enhance our life andperformance in specific areas, redefine those opportunities as specific challenges thenstate an outcome and commit to taking specific actions to achieve that outcome by aparticular time. It is a natural and essential adjunct to effective Time Management.What benefits does more Effective Goal Setting deliver?Increased Life and Job Satisfaction, enhanced Prestige, and greater confidencebecause; We take greater control of our life and increase the quality of our life We reduce frustration based negative stress caused by low achievement We increase our personal value by enhancing our knowledge, skills, experience and confidence We increase our personal security by increasing our personal value We increase our ability to contribute more to whatever we do We create more opportunities to satisfy more rewarding goalsSuggested Ten Minute Tune Up ProcessRead the text from start to finish without pausing or considering any element – but markwhat seems particularly relevant or interesting to you so you can return to this when youhave more time to reread it and decide how you will use the insight or information.The fastest way to absorb information is to see the context first and concentrate ondetail later.Why is excellent Goal Setting important?First, because our current performance and our future situation relate directly to theactions we take; and the Actions we take are determined by what we wish to achieve –our goals. People who set themselves Goals get more done more effectively.Second, because every Action we take is the result of one or more decisions we make;and each decision is the outcome of a thought process directed toward achieving adesired outcome (or Goal). Therefore, our goals, define what we think about and do.Excellent Goal Setting enables us to direct our thoughts, time, energy and talents toachieving what we actually want to achieve – most sensibly the aspects of our life thatmost matter to us and provide the greatest current and future security and pleasure. Aims Training & Development Ltd email info@aims-training.com Sign up for Free Downloads via www.aimstraining.com
  5. 5. Aims Training & Development Ltd G2 Page 5 of 9 Goal Setting Tune Up 2011BackgroundHuman Beings are autonomous. Once we move beyond the basic actions such asbreathing, sneezing, shivering, sweating, etc., we are responsible for everything wechoose to do and the outcomes we create. Our right to feel good when we succeed isbalanced by our obligation to accept responsibility when we fail to achieve.There are numerous reasons why some people cope with life better than others andwhy some people are more successful than others; however clear thinking and clarity ofintention combined with personal commitment to take appropriate action are key factorsthat determine any individual’s ability to cope and to be successful.Obviously, people who focus their mind on what they want to do or what they need to do- and then do it - are more likely to achieve their objectives. This succession of settingand achieving goals will contribute to their overall success in whatever they choose todo. It is sensible to have a number of Goals for the various aspects of our lifeThe logic and value of setting and pursuing goals is obvious but is often ignoredbecause our complicated minds tend consider that anything which is not complex andsophisticated is of low value. Conversely, many people think the goal setting processitself is too time consuming and complicated.In fact, Goal setting is intrinsically simple and requires that we understand just four keypoints;What The Desired Outcome What is our Goal or Objective?Why The Motivation Why is this Outcome significant to us?How The Essential Actions How will we achieve the outcome?When The Timescale When must we start and finish?When we clearly identify what we need or want, why this is important, what we must doin order to achieve our goals and how quickly we can realistically achieve this we generate a dynamic that enables us to achieve more because we have a clearly defined purpose – we know what we wish to achieve and how to do this curtail the negative effects caused by wasting our time, effort and resources doing less productive or unproductive activities that do not help us to make progress - and may even lead us further away from our desired situationGoal setting may be formally structured and written down in some form, or it may becompletely informal – simply an idea in our mind. The presentation does not matter asmuch as the substance (although documenting the process can provide a useful promptand make it easier to communicate the goal to other people when necessary.)Many people apply a popular Goal Setting methodology that uses the acronym SMARTSpecific Goals must be clearly specified to avoid confusionMeasurable The outcome must be measurable to prove it has been achievedAchievable It is pointless and demotivating to set truly impossible goalsRelevant The outcome must be relevant to the desired situationTime Limited The Goal must be achieved by a specific and relevant timeHowever, as we will see, whilst the SMART methodology is a well established andeffective guide, it omits two vital elements which can substantially improve outcomes. Aims Training & Development Ltd email info@aims-training.com Sign up for Free Downloads via www.aimstraining.com
  6. 6. Aims Training & Development Ltd G2 Page 6 of 9 Goal Setting Tune Up 20111. Clarifying The Desired Outcome What do we want to achieve?The main purpose of Goal Setting is to achieve objectives, and the secondary purposeis to provoke thought processes which help us do this as effectively as possible. Thesethought processes may cause us to modify our stated goal in one of five ways;1. We may abandon the idea completely as being impractical or not worth the effort2. We may reduce our intention because we realise the original was too ambitious3. We may create a series of sub-goals to make it easier to achieve the main objective4. We may enlarge the intention because we realise more is possible or desirable5. We may decide to pursue an entirely different Goal and start the process againWhen we clarify the desired outcome we should do just that and nothing more. Simplydecide What we want to achieve and make a mental or a written note of precisely whatchanges will have taken place when this goal is achieved. (The changes will oftenrelate to both a revised situation and to our perception of ourself.)2. Establishing The Motivation Why is this Outcome significant to us?Goal achievement involves creating change so the second step is to visualise thesituation we will see and experience once this change is achieved and note how we feelabout it. Once more, the note can be mental or written – it is the substance that matters,not the presentation.Then we quickly assess Why we feel the way we do. This will reveal our motivation -the factor which controls whether or not we will pursue or achieve our Goal.Identifying motivation is the first element not included in the SMART methodology.True, SMART requires an explanation of the Relevance of achieving the Goal butrelevance is a logical consideration whilst motivation is an emotional condition – andlogic and emotion do not necessarily align particularly well.Human Beings sometimes pursue logical courses which conflict with their emotions orbeliefs – often because they perceive it is their ‘duty’ to follow a particular course ofaction. This approach may create negative stress and cause them, consciously orotherwise, to limit the effort they apply or to abandon the course as soon as possible.Also, we often pursue an emotional course which is not at all logical. We adopt quitewhimsical likes, dislikes and preferences, we struggle to follow a seemingly ‘impossible’dream, fall in love with an ‘unsuitable’ person, persist in doing something which isclearly causing us harm or distress – and we do it because we are emotionallymotivated to do so.Identifying a motivational driver is simple – Human Beings are driven to avoid perceivedpain and to desire perceived pleasure, and when we consciously understand what isdriving us we can use this to achieve our Goals irrespective of whether this is basedupon logic or emotion.Once again, all this is quite obvious but it is so simple its value is often disregarded. Aims Training & Development Ltd email info@aims-training.com Sign up for Free Downloads via www.aimstraining.com
  7. 7. Aims Training & Development Ltd G2 Page 7 of 9 Goal Setting Tune Up 20113. Establishing Essential Actions How will we achieve the outcome?Now we need to decide How we will achieve our Goal.We stated earlier that there is a dual purpose to Goal Setting;1. To achieve objectives2. To provoke thought processes which help us do this as effectively as possible.Ideally, the two purposes will combine and will identify a clear process that leads directlyto a successful outcome.Sometimes, however, it is necessary to begin a process and make some progressbefore it is possible to identify all the problems one must overcome; and then ourenhanced hindsight may indicate that the original plan was flawed and that a differentapproach would have been more effective.However, even when this happens and our original approach is proved wrong we arealways closer to achieving the Goal than before we undertook any action because theprocess we instigated has provided us with new insights and a more accurateperspective.Unfortunately, when the first course of action proves ineffective many people feel theyhave failed and they abandon all further action rather than seek an alternative approachto achieving their desired goal. Clearly, this is more likely to happen when motivation islow.In most instances the How is relatively obvious but when this is not the case or whenthe Goal is such that it demands more complex action or even a series of actions thefollowing process can help focus our thoughts on finding a suitable approach to take.This process breaks the Goal down into components and is based upon two facts1. The Desired Outcome will always describe a Change to the Current Situation2. Every Effect has a CauseWe begin (1) by describing the current situation (the situation which must be changed)and then (2) note the Negative Effects this situation produces.We then (3) describe the desired situation and (4) note the Positive Benefits this willproduce.The next step (5) is to establish what causes the Negative Effects to occur. In doingthis we thoroughly analyse the present situation.Finally (6), we establish what must change (Corrective Action) to eliminate the causesand deliver the Positive benefits we require. This establishes the foundation fordeciding how to achieve the outcome we desire – and establishes the Essential Actions.This process is, in effect, a problem solving model and it is illustrated on the followingpage in a table format and by using a stock control problem as an example. The fourthcolumn is blank as you may with to complete the exercise by deciding what the DesiredGoal is, what Benefits this will deliver, what Essential Actions must be undertaken toachieve the stated Goal, and if we require one or more Sub-Goals. Aims Training & Development Ltd email info@aims-training.com Sign up for Free Downloads via www.aimstraining.com
  8. 8. Aims Training & Development Ltd G2 Page 8 of 9 Goal Setting Tune Up 2011Step 1 Computer stock records do not Step 3Describe the accurately reflect the stock held Describe theCurrent DesiredSituation Situation/OutcomeStep 2 We commit to orders we cannot Step 4List the fulfil List the BenefitsNegative Poor Customer Service this will produceEffects this Lost Orderssituation Increased carriage costsproduces Customer Service team, Stores & Purchasing Dept waste time Reduced Motivation Lost profitStep 5 1. Stock adjustments not being Step 6 (Essential Actions)List what processed immediately stock is State what mustCauses the introduced or withdrawn change and whatNegative 2. Poor communication between Corrective ActionEffects to Warehouse, Production and is requiredoccur Sales Departments 3. Insufficient trained personnelThis process is effective for relatively complex situations as shown above and for muchsimpler situations.4. Establishing The Timescale When must we Start and Finish?Timescales are often obvious, and the old maxim that states ‘If it’s worth doing do itNow!’ is possibly more relevant in today’s high pressure fast changing world than it wasdecades ago when the saying was coined.However, high pressure usually means there is a need to prioritise and to undertake themost urgent activities before embarking upon something that is important but not sourgent. (Please see Gift One – Ten Minute Time Management Tune Up for moreinformation.)Clearly, applying timescales to Goal Setting will always involve a combination ofUrgency and Opportunity. It is obvious that if it is important to achieve the DesiredOutcome urgently we need to start sooner rather than later; and if it is less urgent andcan wait we can delay the start - BUT it is still advisable to make a note of the proposedstart date and commit to starting on that date or the intention to pursue the Goal willprobably be postponed as other pressures impose themselves.Sometimes, when a Goal is complex or the Essential Actions must be achieved over alonger period it becomes necessary to establish the latest possible Start Date byadopting a ‘reverse engineering’ approach. We simply take the desired completiondate, assess how long is required to complete the Essential Actions and work out thelatest date we can start if we are to finish on time. Aims Training & Development Ltd email info@aims-training.com Sign up for Free Downloads via www.aimstraining.com
  9. 9. Aims Training & Development Ltd G2 Page 9 of 9 Goal Setting Tune Up 2011Summary Goal Setting helps us to enhance our life and performance in specific areas It helps us take greater control of our life and increase the quality of our life As adult Human Beings we are responsible for our own circumstances Personal Goal Setting actually reduces negative stress Methodology is What, Why, How and When? SMART is a good guide Motivation is avoiding perceived pain and pursuing perceived pleasure A Desired Outcome will always describe a Change to the Current Situation Every Effect has one or more Causes Break big Goals down into Sub-goals If the first approach does not achieve what you want, try a different approachOur ten minutes is upEffective Goal Setting is a huge subject and there is a lot more we could cover if we hadenough Time – but this is simply a ‘tune up’ exercise and we have used the TenMinutes we allocated.If you would like to know more about Effective Goal Setting techniques and how thesecan change your life please contact us via info@aims-training.com and state GoalSetting as the Subject.We strongly recommend you complete the following Review and Action Plan becauseputting thoughts into writing improves their clarity and increases the probability of bothremembering them and of actually taking value adding action.Review and Action PlanWhat have I learned or remembered because I read the Goal Setting Tune Up?What ACTION will I adopt as a result of this input?What Benefits will these changes deliver? Aims Training & Development Ltd email info@aims-training.com Sign up for Free Downloads via www.aimstraining.com

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