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SAP FICO Interview Questions

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  • 1. 1. why do we use downpayment in customers? normally it is used for vendors right?I am unable to understand the logic behind it. please any body who are aware of it reply me.<br /> actually we use down payments for customers only. we take advance amount from customers for mfg of goods. this amt will be taken according to the order of the customer. we can use same way for vendors also.<br />2. I have set up 2 Banks suppose 1)ICICI and 2)SBI and I want to print.. the passbook for both ...where we customise these settings (T.code) <br /> go to F110 t code and click on print out data maedium, select the variant(first need to cretae hous bank with name of respective bank ) selectin the same by clicking pop up box and click on mainttain variant and maintaint the details. after maintaing variant go to FCHI to maintin the check lot and enter the house bank name and chequer numbers serious<br />3. can we create a fiscal year variant with more than 16(12+4)posting periods? if so wat is the procedure?<br /> <br /> I am sure that we can't create posting periods more than 16. 12 is normal posting periods & 4 periods is special posting periods.<br />4. What is screen layout in sap fico?<br /> Screen layout means, customization of things how you like.<br />Ex:- When you are booking invoice in GL, how do you want to see your screen layout.....Cost center, Profit center....like this, you will set or use the default.<br />5. What is Functional spec<br />Functional Spec means Functional Consultants can be prepared by some Documents that consists of object steps and consists of which type of tables primary key fields , Screen Sequential Order and data <br />need to use and coming from which type of tables etc... This all the things<br />can be prepared by one document file. This is called the Functional Spec.<br /> <br />6. foreign currency revaluation why it is required ? <br />A foreign currency valuation is necessary if vendor accounts contain open items in a foreign currency. The amounts of these open items were translated into the local currency at the time they were entered using the current exchange rate for<br />example, USD 500 to EUR 600, the local currency. The exchange rate is probably different at the time of closing, and open items need to be valuated again. A program valuates the open items using the new exchange rate and enters the valuation difference EUR 10 in the valuated line items. It also creates the valuation posting.<br />7. 1. why do we request parallel currency? <br />the parallel curnceies are usd if the company is having two copany cods in deferent countries. for reporting purpose we use these currencies. <br />8. is it possible to have different currencies for gl accounts under one chart of accounts ? if yes what is the significance<br />  u can us co code curency as gl master curency. or u can specify balance in local curency in gl account.<br />9. how the opening & closing of periods is done for fi ?<br /> through the posting periods we can open and close posting peridos in ob52<br />10. what is the relation between fi & co and ho the accounting flow takes place? <br /> through controllinmg the accounting takes place between fi and co. and the primary cost elements are nothing but gl accounts in fi.<br />11. How does FI G/L Link with house bank<br />T.C.- FI12<br />We assign gl account number to house bank<br />12. How Depreciation Area are link with Assets Class?<br /> T.CODE : OAYZ<br />13. am getting an error when I am trying to do a settlement for orders. It says "complete allocation structure to A1". Any suggestions?<br />When u r doing CO Allocation, you have to first configure the CO Allocation. CO Allocation is A1. First configure the CO Allocation and then u will find that u can easily settle the orders.<br />14. About Asset Master Data 'Expired Useful Life', anyone can tell me why the Expired Useful Life of an asset did no updated automatic monthly after few months depreciation posted (etc. Apr, May, Jun)? and it stopped at the end of company calendar year (etc. March - Period 12). The legacy data has been migrated into SAP and it's capitalized more than 1 calendar year. Thanks.<br />In SAP Expired usful life is as on start of a fiscal year and will get updated after complition of a year / FY change .at the time of legacy transfer one must update the expired useful life till the legacy transfer date .<br />15. Hi, can anybody tell me what are all the areas in CO we have to prepare like in FI-GL,AP,AR,AA. I am a starter in SAP,<br />The Important things in CO are;<br />Controlling Area<br />Cost Center Std. Hierarchy<br />Cost Element<br />Primary Cost Element<br />Secondary Cost Element<br />Cost Element Category<br />Reconciliation Ledger<br />Cost Center<br />Cost Center Category<br />Statistical Key Figure<br />Activity Type <br />Allocation Cost Element <br />Assessment Cost Element<br />Re-posting <br />Distribution <br />Assessment<br />Internal Order<br />Order Type<br />Cost Of Sales Accounting<br /> 16. I have 3 co.code(india,uk,usa)& 4 products.so my question is how to maintain currency,chart of account,product<br />you should maintain parallel currency like one local currency & 2 parallel currency for the purpose of consolidation .<br />2- you can make one chart of account assign to all co,code or different chart of account is assign to different co.code<br />3-you can maintain the product at plant level.so it assign at valuation group in code.<br /> <br />17. What is difference between TAXJIN & TAXINN?<br />Select Tax Calculation Procedure : In this IMG activity, <br />you specify which tax procedure you want to use for <br />determining excise duties and sales taxes on input <br />materials in India.<br />If you use condition-based excise determination, use a copy <br />of the tax procedure TAXINN.<br />If you use formula-based excise determination, use a copy <br />of the tax procedure TAXINJ.<br />This tax procedure also supports condition-based excise <br />determination, so that you can work with both concurrently.<br />SAP strongly recommend that new customers use condition-<br />based excise determination. Note that once you have started <br />using a tax procedure, you cannot switch to another one, <br />otherwise you will not be able to display old documents.<br /> <br />18. what is the work of OKB9 and why we need okb9 setting? Plz, give in detials.<br /> OKB9 in controlling side automatic determination<br />19. Can any one tell me how to create the variant for F110 program ? what could be the use variant ? Plz. give in details.<br />Go to SE38 --> enter in your "Payment Medium Program" such as "RFFOUS_T" - > Select "Variants" --> Click on "Change"--> Enter new variant name into the field. --> Click on"Create" --> Now enter in all your parameters and save.<br />20. what is MIGO? where we can use? what is the use of that.<br /> MATERIAL INWARD AND GOODS MOVMENT OUTWARD<br />21. What is meaning of T.code? where we can use this?<br /> t-code is nothing but transaction code. we are in easy access screne we want to go for img setting screnes straight away we can type /n with t.code to avoid navigation. that is the advantage. vice versa.i.e. from img screen to easy access screen.<br />22. what is cost component structure both splitting and switching?<br />Splitting structure : If a cost center provides two or more activities, then we define a splitting structure to inform the system to break up the cost into the activities tagged to the CC through the splitting structure<br />Switching structure ; If we do not want to retain all the cost components of a cost center to the primary cost center we use a switching structure. For example, we have a summarization cost center in which labor, overheads and<br />materials are charged. the same can be trfd to the primary cost component structure wherein the same will be added to respective cost components. However if we want to retain all the cost components as single component say Energy, we create a switching structure in which we assign all the elements to the energy component. In the planning layout, we assign this switching structure to the required CC<br /> <br />23. What are the different catagories of cost element?<br />Cost element tells you the origin of cost(It is a cost<br />carrier) i.e. how the cost originates and is carried. There<br />are two types of cost elements <br />a. Primary<br />b. secondry<br />Reliance is laying down fiber optics for their broadband<br />portfolio in Mumbai. They have (to name a few)<br />1. Bought fiber optics (External)<br />2. Hire Labor to dug service territories (External)<br />3. Dispatch Engineers to supervise the operation (Internal)<br />Now each one represents a cost that will be incurred by<br />Reliance broadband. For 1.&3. you will create a cost element<br />and assign it to a GL account while 3. can be made as IO.<br />So a primary cost element<br />a. is a cost carrier<br />b. had subsequent GL account <br />c. can be directly posted to<br />while a secondary cost element<br />a. is a cost carrier<br />b. is active for controlling only<br />24. what is Number Ranges? why we are using? How to give the number ranges for vendor creation?<br /> number range is a range of number that u define in the system. these are used to maintain the uniqueness of the item that has been allotted a number range. for example if one number from the range has been assigned then the system would not repeat it for that particular item. number range for the vendor can be defined in the AR/AP part of the config under financial accounting.<br />25. while posting transation f-02 error popping up it says 012 posting period not specified in 2009. In above situation kindly help me someone<br />012 in 2009<br /> you will check in the posting periods. In that periods you will define the current year i.e. 2009-10 this is the financial year in india. You will give it as 1 2009 12 201013 2010 to 16 2010 . Then u will definitely solve the problem.<br />26. can any one give the configuration path of electronic bank statement. Plz, it's urgent<br />1- create Account symbol<br />2- assign G/l account to account symbol<br />3- Create key for posting rule<br />4- define posting rule<br />The above config are both for EBS(electronocs bank statement) and MBS(mannual bank statement)<br />three additional config for EBS<br />5- create transaction key<br />6- assign additonal transaction key to posting rule<br />7- Assign bank a/c to transaction key<br />two additional config for MBS<br />5- craete assign business transaction to posting rule<br />6- define variants for mannual bank statement<br />27. what is the difference between the open items and cleared items with live example<br />open item mean pending balance either to recive or to be paid ie an out standing amount cleared items means items which have been cleared against pending balance ie which r not due<br />28. What is the transaction code of the process of Manual Banking System and the posting of Electronic Bank Statement?<br />Tcode for post manual bank statement is FF67. and Electronic Bank Statement is FF.5 / FF_5<br /> <br />29. what is cost element?whar is primary element? what is secondary element?<br /> Cost element is master data in controlling and is the cost carrier to or from other modules, Primary cost elements are those which moves the data from fi to other modules in SAP and where as secondary cost elements move the data within the controlling<br />30. different between withholdin tax and with out holding taxs?<br />Withholding tax is a TDS (Tax deduction at source) on the AR side Customer deducts the tax and pay's the remaining amount for which companies receive Form 16 A and on the AP side the company deducts the Tax and issues form 16 A in india<br />Normally the Tax is deducted on service type transaction<br />In simple Company deducts the tax on behalf of the Govt and Deposit the amount - its a Direct Tax<br />31. How we define void reason code in SAP?<br /> T.code: FCHV is used to define the void reason code<br />32. How assets value post into the GL A/C?<br />when we create FS00 G/l for assets we are giving reconsulation A/c as assets and that g/l a/c assiging in account detemination in asset accouting , based on all above configuration its post in to asset a/c<br />33.Why we use Automatic posting in GL a/c in which cases?<br />we cant post directly to automatic post a/cs , if u set as automaticly posting means that as to post system automatically eg: depreciation a/c and GR/IR a/c<br />34. How many documents generated at the time good received?<br /> Two document generated at the time of good received. one is fi document & second is mm (material management)document.<br />35. What is price difference A/C why we use this A/C in what scenario we use Price Difference A/C?<br /> while doing intergation FI with MM we do price diff a/c in T.code. OBYC in that by using PRD A/c key we assign price diff G/l a/c to post differance between purchase order value and invoice value when we maintain material in MM01 as moving price<br />36. What is the Bank Sub Account?<br /> For Bank Main Accounts, we use different Sub accounts( <br />Clearing GL Accounts )<br />1. Check Issued Out<br />2. Outgoing fund transfer<br />3. Check Received..etc.,<br />For eg., for check issued out the following will be entry<br />Dr Check Issued Out<br />Cr Bank Main A/c<br />After uploading bank statement in SAP system, the GL Account<br />( Bank Main A/c in SAP) will exactly match with Bank A/c. <br />All the clearing Accounts(Bank Sub account) will be the <br />reconciliation items.<br />This is applied in Electronic Bank statement or Manual Bank <br />statement.<br />37. what is the T.code to get Financial a/c at group COA and Country COA?<br /> ob13<br />38. How GL master a/c value control in SAP?<br />Whatever G/L Created in FS00 is created under the G/L Account Group and these G/L Account group are related to the chart of Accounts and this is Linked with the company code,,,,<br />Hence we can have a complete control of this G/L master in SAP Via Chart of Accounts....<br />39. In housing banking we created ranking order for automatic paymet. If vendor wants different ranking order, then whats the procedure. For example we have assigned ranking order for icici bank, citi bank, sbi, in the mentioned order but now a vendor wants sbi, icici in the ranking order, so do we need to change in again and again as per requirement or any other easy technique is available...<br />First of all i wanted to tell u is the ranking order of the banks is decided by the company according to the avalbility of the funds, and will not be asking to change the ranking <br />order of the bank<br />While running the APP (F110) u can select any bank manually from the house banks which u have created earlier<br />40. Can we directly pass an entry to CO without FI? If yes, then how?<br /> No, because in co there are two type of cost element 1) primary cost element and 2) secondary cost element in which primary cost are the cost carrier for FI and CO means first financial data have to post in the system via gl and this data have to transfer from FI to Co . Secondary cost element are the cost carriers for CO and use for internal purpose. so w can't post finacial data directly in CO<br />41. How is sub ledger linked to GL?<br /> through Reconsulation ac in FS00<br />42. While doing entry in Fb60 or F-43 I am getting the error message "Could not determine the year for TDS Certificate number range". I think I have to mention the excise year somewhere can u help me out where to assign it in SAP? <br /> while doing f-43 u go for the customizing path is spro>img>logistics general>taxcode>india> company code selection after u will a screen then u enter ur company code, cenvat document type and fi document type later on u go for save.then it will pick up the entry in the with holding tax invoice posting keys.<br />43. How many years we can open at a time in asset a/c?<br /> we can open 2 years in asset accounting <br />44. Hey how to close last financial year and open new financial year for ASSET ACCOUNTING?<br /> Tcode AJAB to close the fiscal year and AJRW to open new fiscal year<br />45. is it possible to copy customer/vendor accounts from one company code to another?<br /> Yes it's possibel to copy Vendor/Coustomer A/c to one company code to another.<br /> For vendor user Transaction Code Fk01<br />46. Is it possible to assign a auto cost center to a plant? If yes then how?<br /> In OKB9 we can attach Default cost center for a cost element & Plant(Val Area) Alternatively we can go for Substitution<br />47. What is the difference between Activity Type and Statistical Key figure because both are tracing factors. Do we need to configure both in controlling area?<br />activity type - helps the system to understand the nature of the activity carried out in that particular cost centre (cutting,polishing etc) Unlike in FI where components are already active, we need to activate this component in controlling<br />Statistical Key figure - is also known as value field. Data in the r/3 system is stored in data structure and this data structure = characteristics + value fields. Any report is generated from this data structure. THis component also <br />needs to be activated in controlling<br /> <br />48. What is Group Currency and Hard Currency?<br />Hard currency - Hard Currencies are used in countries with high inflation to improve the value of transaction. When a hard currency is selected, the document is automatically updated in the local currency and the hard currency. The config for hard currency is done at the country level <br />Group Currency - Group currencies are defined at the client level in table T000. Group currencies are used to enable cross-company postings in controlling for company codes that use different company code currencies.<br /> <br />49. which option is best in between Business Area or Profit center for generating balance sheet & P/L a/c while using ECC 6.<br />The Balance sheet should be as per the Profit Center wise as Business area is defined at the Client Level & Profit Center at the Company code level Hence for getting a proper & exact idea of P/L & Balance Sheet we generally prefer Profit center<br />50. where do you pen and close periods?<br /> u can through t.code ob52<br />51. i am getting error that"there is no item category assigned to account no(any account no)company while save the entries in gernal ledger, i able to simulate the entries but not to saved, i am using 6.0ecc version. so some one gave answer that"you activated document splitting for that u have to <br />assign the item category for that g/l other wise u can deactive in <br />docment splitting as per co code level".so pleaze any one <br />tell me the path or method to how to deactive document splitting as per co code lever<br /> You can deactivate the Document splitting using following <br />path:<br />IMG==>Fin A/C New==>GL Acc New==>Bus Tran==>Doc Split==>Activate doc split<br />54. While posting Asset Scrapping in ASset Accounting. If we get revenue from that ASset Scrap how can we adjust it the Asset. Becoz the total scrap value is LOSS on ASset scrap. But in general there will be some revenue when we scrap asset how to treat it and adjust it<br /> Asset Scrapping can be done in two way in SAP. Use T-Code ABAON for Asset Retirement with revenue and ABAVN for Asset Retirement without Revenue. Post the invoice of revenue by using T-code FB70 and route the transection through Asset contra for GL Leadger Transection. The revenue generated from scrap is booked in general ledger by F70 and the asset contra entry is cleared through ABAON transection. Profit& Loss is also booked while creating entry through ABAON.<br />55. What is the process to Create Account Assignment Group? How it is going to affect other modules and where shall I update / configure in other modules. Also convey precautionary measures during its customization.<br />account assignment group is precautionay setting for IT is integrated with SD module. In VKOA for automatic account assignment, account assignment group used to determine the GL account for a Billing document<br />56. can any body show an example how to resolve a high,medium & low priority tikets in production supports?<br />The tickets severiaty is based on tickets...the tickets will come from the enduser side to the predefined log (which we are using), in this log our superior will do a partition depends on employee efficiency at work level..<br />High: this type tickets needs to be resolve ASAP, this activity done by PM/TL/TC<br />Medium & Low : this type of tickets, the consultants will do.<br />Medium:tickets will solve as per the prodution req<br />Low:we can solve short period, its nothing but a the production will run also....we resolve...<br />57. if customere and vendor are the same one,where ar is 1000 and ap is 4000,how would we deduct and pay remaining 3000 in app?<br /> Update the Customer Number in Vendor Master Record - General Data - Control Screen & select 'Clearing with Customer' option in Company Code data - payment transactions screen. While saving, system will automatically update the vendor number in Customer Master Record (it will give you such message), & then in APP it will pay the balancing amount.<br />58. What is the use of CIN Configuration? And How could I configure it?<br />CST,VAT,Excise config steps<br />Define condition types<br />check& change for tax processing(ie basically account key <br />conig)<br />define calculation procedure-TAXINJ do the settings<br />assign country to calculation procedure<br />specify structure for Tax jurisdiction code-ie table TTXJ<br />define tax jurisdiction<br />create tax code in FTXP(v0-input tax 0%,v1-input tax-<br />excise&cst,v2-input tax excise,VAT & do the same for output <br />tax with different tax codes)<br />assign 0%tax codes for nontaxable transaction-OBCL<br />activate CIN for specific fiscal year<br />GL master data creation (maintain G041 as FSG)<br />assign GL for automatic posting OB40<br />maintain excise registration<br />maintain company code setting<br />maintain plant setting<br />maintain excise group<br />maintain excise series group<br />maintain excise duty indicator<br />specify GL accounts offsetting<br />assign billing type to delivery type<br />specify SAP Script form<br />define number ranges<br />excise rate maintanance J1ID<br />59 What is the real purpose of "Bank Sub GL" ? Can i post my all payment through "Bank Main GL a/c" insteadof using "SUB GL"?<br />The real purpose of bank sub GL is to reconcile your bank GLaccount with account maintained by bank. The Bank Sub GL is used to cover the gap between cheque depositing and clearing.<br />You can post directly to house bank but it will not follow the process based system terminology. So it is always advisable to us bank sub gl.<br />60. What concept of group asset while we having asset class<br />To meet certain tax requirements of the country (in our case Income Tax Act of India) which require depreciation calculation at a higher level than the individual asset level the concept of group assets in SAP is utilized.The <br />group asset in SAP makes it possible to group together a number of assets for the calculation of depreciation as per the Income Tax Act.<br />61. What's the use of Transaction code "YDPR"? In which module?<br /> YDPR is for Direct payment Request, So whenever you want to release a Payment Reuest without PO then u can use YDPR and yes it is a customised Trabnsaction<br /> 62. what is difference between posting period and fiscal year variant?<br />In Posting period at the time of posting a transaction we define the period in which we do the transaction.<br /> Fiscal Year varient is the general term period from 1st to 12th month.A Fiscal Year may b Year dependent,Year Independent,Short end F.Year.<br />63. Hi one Question please What is the T-Code to assign bank sub-accounts to bank main account.<br /> t.codefor assigning bank main acts to sub acts- FI12<br />64. Hi What is the difference between FBL5N(View Customer A/C's) and the FD10N(Display Customer A/c's) and FB03(Display Document. Please do not mind i am getting confused in this T.Codes and their meanings.<br /> FBL5N means we see the customer balance in l9ine item wise FD10N means we can see the total balnce in particular customer A/c<br />65. what is the cost object? what is the defference between cost object and cost center?<br /> Cost object may be a product,location of the organisation or a service center.cost center means any dept or machinary or anything of the organisation which is responsible only for cost.it is also a classification under cost object<br />66. day limit means? Lgs<br />Day Limit is an option given in "Maintain Payment Terms". It is used to define terms of payment that are "date- dependent". Thus, you can define 1 payment term with different day limits. <br />E.G. <br />1) 0008 15(day limit) Invoices posted upto 15th of the month will due on 31st of the same month.<br />2) 0008 31 (day limit) Invoices posted upto 31st of the month will due on 15th of the next month.<br /> <br />67. what is difference between R/1, R/2 and R/3 ?<br />!)R/2 runs on a mainframe, R/3 runs on Client / Server<br />2) R/3 has a GIU (thanks to windows) where as R/2 looks more<br />like DOS (although you can get a GUI for it)<br />3)R/3 has more functionality than R/2 making it the<br /> preferable choice<br />4) SAP will support R/3 after 2004!<br /> <br />68. What is a Cross company code.Please explain in brief.<br />. Cross-Company code Transaction involves two or more company <br />codes in one business transaction.<br />1.One Company code makes purchases for other company codes<br />(central procurement)<br />2.One Company code pays invoices for other company code<br />(central payment)<br />3.One company code sells goods to other company codes<br />69. 1.What is Dependent co code & Business Area. <br /> 2.what is the diff b/w MIRO & MIGO. <br /> <br />Miro mean Invoice verification, Which is comes from Vendon for 3rd party sales processing and MIGO mean goods recipt which is directly sent the goods from vendor to customer.<br />  <br />70. Can any one clearly explain what is ment by Document Splitting and FUNCTIONAL SPEC. plz it is very urgent<br />document splitt is in ecc 6.0 <br /> the document will splitt that segment vise and costcente <br />and profit center<br /> <br /> and u can also see the document in online level in cost <br />centre level and profit center level<br /> and also prepare on line balan sheet<br /> for ex: A vendor a/c dr 50000 <br /> B vendor a/c dr 50000 <br /> to<br /> bank a/c 100000<br /> this is the normal entry<br /> the bank has paid by 100000<br /> but i want know how the 100000 has gone<br /> in ecc 6.0 once u active the documentsplitting <br /> in fb03 level <br /> the doc shows <br /> A vendor a/c dr 50000 <br /> B vendor a/c dr 50000 <br /> to<br /> bank a/c 50000<br /> bank a/c 50000<br /> this is way the document will show<br /> if u want more details send a mail i will send u <br />screen shots<br />the functional spec is mandatory for in implemetion<br /> the functional is having diff catagerious.<br /> the client is not satisfying with the sap standereds.<br /> that time the consultant will involve with abap people.<br /> <br /> 1. Report<br /> 2. Interphase<br /> 3. Onling Pogrammme<br /> 4. Onling Interphase<br /> 5. Enhacements<br /> 6. Batch Interphase<br /> <br />71. One question does MMPV(T.Code)used for Integration.In what way FICO Consultant do while INTEGRATION.In this senario<br /> This transaction code for maintain periods for Material management. He we are accessing periods for transaction related materials. In this one two periods are opening for posting.<br /> <br />72. What is a Cross company code.Please explain in brief.<br />Cross-Company code Transaction involves two or more company <br />codes in one business transaction.<br />1.One Company code makes purchases for other company codes<br />(central procurement)<br />2.One Company code pays invoices for other company code<br />(central payment)<br />3.One company code sells goods to other company codes<br />73. 1.What is Dependent co code & Business Area. <br /> 2.what is the diff b/w MIRO & MIGO. <br />Miro mean Invoice verification, Which is comes from Vendon <br />for 3rd party sales processing and MIGO mean goods recipt <br />which is directly sent the goods from vendor to customer.<br />  <br /> <br />.<br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br />

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