AIT Job Prep Skills Seminar


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AIT Job Preparation Workshop for Graduating Students

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  • Go over objectives – hypothesis (if any) and research questions – peer to peer then with each group individually
  • Go over objectives – hypothesis (if any) and research questions – peer to peer then with each group individually
  • Go over objectives – hypothesis (if any) and research questions – peer to peer then with each group individually
  • AIT Job Prep Skills Seminar

    1. 1. Asian Institute of Technology Language CenterSponsored by: March 16th, 2013AIT Career CenterAIT CLIQAIT Fund-Raising Unit Hosted by: AIT Language Center
    2. 2. Covering all the basics:RésuméCover letter/ emailE-Portfolio DevelopmentInterviewing Skills Development Mock individual and group sessions 2
    3. 3. Review, revise resume, Cover letter / e-mailReview E-portfolios (web footprint)Develop job interviewing skills 3
    4. 4.  The perception Personal or self analysis SWOT The target Business or institution SWOT analysis Background information Do you fit the perception? 4
    5. 5. It’s all about:CommunicationCollaborationCompromiseCulture 5
    6. 6. Sample Resume’s 6
    7. 7. Here are 10 job search & resume rules that you should break:1. Limit your resume to one page.You might have heard the one-page resume rule, but times have changed and two-page resumes are common now. 7
    8. 8. 2. Write in formal language.The most compelling resumes are written in real language, without jargon or stiffness.Write your resume in normal language, like the way you would describe your achievements to a friend. 8
    9. 9. 3. Include an objective.Hiring managers dont really care about your objective; they care about what you can do for them.Instead, include highlights or a skills summary. 9
    10. 10. 4. Lead with your education.While your college career center might have convinced you that your degree is your best-selling point, employers care more about what youve achieved in the work world.Most resumes should list your education beneath your work experience, because the latter will be more relevant to employers. 10
    11. 11. 5. Include "references available upon request" on the bottom of your resume.Employers these days assume that youll provide references when asked, so you dont need to say it explicitly. 11
    12. 12. 6. After you submit your resume, wait a few days and then call to schedule an interview.It might be hard to accept, but once you apply, it is up to the employer when to make the next contact. 12
    13. 13. 7. Arrive early for interviews.Its smart to give yourself a buffer against being late, but dont walk into the companys reception area too early.Instead, if youre early, mentally prepare yourself for the expected questions and kill that time in a nearby coffee shop, or even in your car if you need to. 13
    14. 14. 8. When an interviewer asks about your weaknesses, answer with a positive framed as a weakness.Instead, talk about an area youve truly struggled with and what youve done to overcome it. 14
    15. 15. 9. Dont name a salary number first.Since employers increasingly use online application processes that require candidates to input a desired salary before they can proceed, job-seekers need to be ready to talk money—Which means being prepared with a salary range based on research about what comparable positions pay in your particular geographic area. 15
    16. 16. 10. Ask for the job.Interviewers like to think theyre hiring the best person for the job, not the most aggressive.Instead, what works better is to treat the interview as a collaborative process where youre both concerned with finding the right fit. 16
    17. 17. Recruiters and career experts agree that, if you didnt get an interview or a phone call -- or even a thank you email -- it may be due to at least one of six reasons. 17
    18. 18. 1. Theyre just not that into you.Youre good, but someone else more closely met the qualifications.In a tight job market employers can usually get exactly the type of candidate they want.A polite "thanks, but no thanks" letteror email would be nice. But dontexpect it these days. 18
    19. 19. 2. They may be into you, as soon as they get to you.Companies receive so many submissions these days that they dont even have time to send out letters or confirmation emails."I know a major software company thats taking more than three weeks just to send out acknowledgement notes, and some companies are spending months sifting through resumes for just one opening," workplace etiquette expert Sue Fox tells Yahoo! Hot Jobs. 19
    20. 20. 3. They would have been into you if you had followed directions."Many job listings use the word must, not it would be nice to," according to Dave Opton, CEO and founder of ExecuNet."If it says you must have experience in X, then tailor your resume to show that," Opton says. 20
    21. 21. If youre answering a job listing, be sure you respond in exactly the way the company wants.And be aware that if youre not applying for a specific job but rather sending out dozens or hundreds of form letters, your resume is likely to end up in companies spam folders. 21
    22. 22. 4. They might be into you if you apply for a more appropriate job.Independent recruiter Cheryl Ferguson tells Yahoo! HotJobs that many job seekers are overqualified, under-qualified, or otherwise just wrong."If we need to fill a specific job, and youre not right for it, dont assume that were going to find the right fit for you.A lot of times people send me resumes, and I want to ask, Did you even read the job description?" 22
    23. 23. 5. Your presentation could use some work."A lot of mistakes I see are a lack of cover letter, and an objective statement on the resume that is all wrong for the job opening," says Lindsay Olson, partner and recruiter at Paradigm Staffing."Even worse are obviously mass emails where the candidates had no clue what they were applying for." 23
    24. 24. 6. There isnt any job.Sometimes, due to last minute budget cuts, a position is eliminated before its even filled. Other times, according to Olson, companies reel in resumes even when they know there isnt any opening."Some companies want a bigger applicant pool because they think they may be hiring in the future," Olson said. 24
    25. 25. Dear Candidate Name,Thank you very much for your interest in employment opportunities with ABCD company.I am writing to inform you that we have selected the candidate whom we believe most closely matches the job requirements of the position.We appreciate you taking the time to interview with us and wish you the best of luck in your future endeavors. Best regards, Hiring Manager 25
    26. 26. 1. Do quarterly (or monthly) self-evaluation.Schedule one hour every 90 days or so to reflect on your performance and career goals.Were you tasked with a specific project?Do you have information to quantify your results?Did any of your key responsibilities change 26
    27. 27. 2. Write down your successes as they happen.It might not seem resume-worthy at the time, but each company has certain problems to solve and is highly likely to hire the candidates who have solved similar problems in the past. 27
    28. 28. 3. Keep a note-taking application like Evernote on your desktop and mobile.This is my most used daily applications.I use it for taking notes, logging things Id like to remember, and capturing images or text Id like to save for later reference. 28
    29. 29. 4. Keep your LinkedIn profile current.If you have to start from scratch, a complete LinkedIn profile (discussed later) could at least give you a head start. 29
    30. 30. Cover letter sample 30
    31. 31. Quick Cover Letter Tips:The purpose of the cover letter is to demonstrate your organizational and writing skills to future employers while distinguishing yourself from the other applicants.A cover letter should always accompany each résumé you send out, unless otherwise specified and be specifically tailored to the position applied. 31
    32. 32. Target your message.Describe how your skills, expertise, and accomplishments can benefit the employer. Follow standard business protocol.Write clearly and concisely and check your letter for spelling and grammar.Use the same font and paper that you used for your resume.Print your letter using a laser printer for better quality.Cover letters should be no more than one page. 32
    33. 33. Be purposeful.Every cover letter is different, but many effective cover letters provide evidence of the following:company knowledge, technical knowledge,enthusiasm, communication skills,leadership, teamwork,comfort with deadlines,responsibility, ability to learn quickly,maturity, and self-starting. 33
    34. 34. Do NOT mass produce.It is especially important to relate your skills and experience to a specific position in a specific organization.Incorporate information that reflects your knowledge of the company, its industry and relevant issues.Spotlight your accomplishments and measurable results. 34
    35. 35. Send your letter to a specific individual.Ideally, the letter should be addressed to the person who is likely to make employment decisions.It may take some resourcefulness on your part to identify this person, but the letter will be better received. 35
    36. 36. The "Get Attention" Paragraph:This is where you capture the attention of the reader. Give the name of the position you are applying for (and perhaps indicate how you learned of the vacancy - did someone tell you about it?Who? Did you see an ad? Where?)Most importantly, you should give an outline of the specific reasons you feel you are ideal for this job in this company. 36
    37. 37. Step up the networking."Its always best to network your way into a position," Opton says."Youll get a lot more individual attention than someone responding to a job listing." 37
    38. 38. The "Creating Desire" Paragraph(s):Here you go into detail, depicting yourself as a serious candidate and one worth inviting for an interview.It is generally a good idea to give the hard details about yourself (specific skills, history of responsibility, success, etc.) above softer details like personality traits, attitude, and values. 38
    39. 39. It is important that you not only tell the employer that you have a skill, but show them how this skill is reflected in your experiences.Show, dont tell. Remember, you are trying to set yourself apart from the other applicants; anyone can claim to be hard-working, but only a truly hard-working person can prove it. 39
    40. 40. Do not simply regurgitate the contents of your résumé.Wherever possible, emphasize how you will benefit the company.Do what you can do to demonstrate that you are well-rounded. If every point you make about yourself is drawn from your educational background, the reader might think of you as narrowly focused; if possible draw on experiences from a variety of settings. 40
    41. 41. The "Call for Action" Paragraph:Normally just a few lines in length, this is where you express your strong interest in the position and your desire to discuss your application further in an interview.You might also consider giving a brief summary here of the key points in the letter above, but avoid simple repetition for its own sake. 41
    42. 42. Email to prospective employers 42
    43. 43. Emailing from a joint accountSome hiring managers dont feel comfortable sending job-related correspondence to addresses like you share an email address with your significant other, you need a separate account for job-searching. 43
    44. 44. Using an unprofessional signature.If your email signature contains inspirational quotes, political messages, or the like, then you might signal to your recipient that you dont know whats appropriate for professional communications. 44
    45. 45. Writing with offbeat fonts.Avoid using Comic Sans font for your professional correspondence.A good email font is one that doesnt make the reader think about what font you used. 45
    46. 46. Using email stationery.Whimsical borders surrounding your text might look tacky and unprofessional to an employer. 46
    47. 47. Making recipients jump through anti-spam hoops.If you require someone fill out an anti- spam form to get their email through to you, you might find that some employers just dont bother. 47
    48. 48. Not checking your spam.If youre job searching, you have to check your spam folder every day.A surprising number of emails from employers can end up there.You might sit around wondering why no one has gotten back to you when in fact theres a response or two waiting in your spam folder. 48
    49. 49. Sending a mass email to multiple employers.Whether you put them all in the "to" line or bcc them, you’re signaling that you arent conducting a customized, targeted job search. 49
    50. 50. Having an unprofessional address."Sexy Mamas" and "Partying Pauls" need a different email address for job searching.Addresses of that nature will trump anything else about your application. 50
    51. 51. Formatting your email like a business letter.Theres no need to include the business letter format when youre emailing someone.Plus, it makes you look like you dont use email much. 51
    52. 52. Using your work email account.A surprising number of resume submissions come from candidates current work email.If youre using work time to search for another job, employers will assume youll do the same to them. 52
    53. 53. Please connect computers to internet 53
    54. 54. 54
    55. 55. Link to build a eportfolio video 55
    56. 56. 56
    57. 57. 57
    58. 58. 58
    59. 59. https:/ 59
    60. 60. 60
    61. 61. 61
    62. 62. 62
    63. 63. Develop Resume , cover letter and email 63
    64. 64. 64
    65. 65. Every employer has a procedure that they follow.Job Description Posting job advertisement Pre-screening – Job application Cover letters / Resume e-portfolios The Interviews Job offer 65
    66. 66. OUR INTERVIEW PROCESSOur interview process is a 2-way street.We want to make sure that we know enough about you to ensure that your career interests are aligned with our company goals.We also want to make sure that you have enough information about us to make the correct decision on where to begin your professional career. 66
    67. 67. The image below will provide with you with an overview of what to expect during our interview process. 67
    68. 68. People often say "you never get a second chance to make a first impression", and thats actually quite true—which is why its so important to start on the right foot. 68
    69. 69. Be On Time:If this first impression is to be made at a scheduled meeting—like a job interview, perhaps—it should go without saying that tardiness will not work in your favor 69
    70. 70. 70
    71. 71. Dress and Groom Yourself Accordingly:Also among the obvious is to make sure you look presentable whenever you meet someone new.That means dressing up for a job interview, or putting on nice, clean, situation-appropriate clothes for social situations. 71
    72. 72. Be Aware of Your Body Language:Your body language says a whole lot on a first meeting.If youre nervous, youre probably going to look more introverted or disinterested than you actually are.Smile, try to keep from fidgeting, and adopt an "open" posture—that means no crossed arms or crossed legs. 72
    73. 73. Dont Talk About Yourself Too Much:Job interviews may be somewhat exempt from this rule, but generally, you want to be careful of taking over the conversation. 73
    74. 74. Dont Be Afraid to Show Your Flaws:Showing some of your little flaws will not only make you look honest, but youll look a little less robotic, too. 74
    75. 75. Be Prepared:Lastly, remember that first impressions can happen anywhere, even when you dont expect it. 75
    76. 76. 76
    77. 77. • Research the company thoroughly• Where do you fit in (skill set)?• Tailor your skills to company’s needs (review job description)• Information you uncover reflects your interest and enthusiasm in position• Establishes a common base of knowledge for questions 77
    78. 78. • Age of company • Locations/length of• Services or products time there• Growth pattern • Size• Reputation • Number of employees• Divisions and • Sales/assets/earnings subsidiaries • New products or• Competitors within projects the industry • Culture and values 78
    79. 79. Have a focus--at least act like it, even if you don’t have a clueIdentify challenges you are looking forKnow what you want to accomplishHave a plan or agenda 79
    80. 80. Draft written answers to potential interview questionsDevelop job appropriate scenarios based on your research A marketing plan for a new product A solution to one of their problems Previous Experience on a successful related project 80
    81. 81. Relate them to the jobGive examples of where you have demonstrated theseHow were they developedIdentify your mentors and/or role models 81
    82. 82. Relate these to your workShow the positive side of theseIdentify the steps you have taken for improvementDetail the results and/or time frames expectedIdentify criticism you have received and its effects 82
    83. 83. Consider multiple areas Corporate values Anticipated responsibilities Employment trends Measures of work performance Work environment Quality of work Personality factorsDemonstrate your knowledge of the industry and company 83
    84. 84. If you don’t dress seriously, they can’t take you seriously!!Make a good first impressionPride in yourself implies pride in your workShow your creativity in your work, not your appearanceDress conservativelyBe well groomed and clean 84
    85. 85. Nicely styled hairNatural, clean looking face/makeupClean your fingernailsSkip the clunky jewelryPress your clothesAvoid strong perfumes or colognesAvoid cigarettes 85
    86. 86. Best choices Navy or black suit, solid blouse Suit in solid colors, printed blouse Straight dress with jacket, solid colorsWear polished, low heeled shoesMinimal accessories, jewelryHosiery - appropriate color, no holes, no darker than your hemDon’t wear anything too tight or revealing 86
    87. 87. Best choices Business suit, dark colors (blues, grays, browns), white shirt Suit with solid shirt 2-piece suit, lighter colors, striped shirtButton your jacket when you standShine your shoesSocks-appropriate color, no holes, long length 87
    88. 88. Be on time for the interviewTreat the receptionist with respectBe enthusiastic, eager, and smileDon’t sit until you’re invited to, and sit up straightPractice good eye contactWalk with confidenceAdapt to your surroundingsUse Mr. or Ms. unless asked to use first name 88
    89. 89. Greet people with a firm handshakeStand up to meet peopleKeep your guard up during lunch or dinnerPractice your dining etiquetteRemember ―please‖ and ―thank you‖Be good at chatting and small talkBe culturally sensitive and aware of customs 89
    90. 90. Several copies of your resumeYour portfolio, if applicableNew notebook and a nice penBriefcase or leather folderNames, addresses, and phone numbers of references A project proposal ?A SMILE works wonders 90
    91. 91. They have an agenda To determine if you have the skills Identify your personal attributes Assess your motivationHelp them by Showing how you fit their company Exhibit your personality Share your career goals 91
    92. 92. Create a 60-second sound byteInclude: Geographic origins Reason for choosing your major / field of study Educational background 2 or 3 strengths related to the position Specific expertise and accomplishments How you can contribute to the company Identify your career goals Speak clearly and honestly 92
    93. 93. Previous behavior predicts future behaviorExamples show the meaning you have made of education and experienceProvides insight on how the candidate’s mind works 93
    94. 94. SituationTaskActionResults STAR provides an outline for answers 94
    95. 95. Topics to avoid include Nationality/race Marital status Religion Affiliations Disability or medical history Pregnancy, birth control, child care Age 95
    96. 96. Dress up and use a professional environment to maintain your professionalismHave your notes organized, highlighted, and within easy accessWithout non-verbal communication, be aware that it is difficult to ―read‖ the interviewer, so SMILEMake sure your voice conveys enthusiasmIf more than one person on the other end, have them identify themselves when asking their questions 96
    97. 97. Ask for their business cardUse interviewer’s nameSend a short thank you note within 24 hoursRemind them of key points from the interviewEmphasize your interestKeep and maintain a job status log(Use Evernote) 97
    98. 98. How did you do overall?What were your strengths?What needs improvement?Develop a follow-up chart for tracking 98
    99. 99. 99
    100. 100. Prepare for a Seminars, Conventions and CareerFairsReview the list of organizations & researchthose that interest you This video explains how to do research on companiesUpdate your resume and have it reviewed. 10 0
    101. 101. Practice your elevator speechGather items to take to the Career Fair A portfolio with notepad and pen Copies of your resume (more than the numbers of companies you plan to visit) Research notes on the companyPrepare questions to ask employers 10 1
    102. 102. Plan & prepare appropriate attire Business formal: suits for men and pants or skirt suits for womenPrepare a strategy of how you will workthe Career Fair 10 2
    103. 103. How should you approach employers orrecruiters at a Career Fair?Show respect to others who are in line andconduct yourself professionally.Leave your backpack, phones, and otherelectronic devices at home or in a designatedarea.Establish eye contact, shake hand, and thenintroduce yourself. 10 3
    104. 104. Be confident and upbeat.Smile and thank the recruiter at the end ofyour conversation.Most interactions will be brief, often 1-2minutes.However, if there is no one else in line orthe recruiter is standing by him/herself, youcould have a longer conversation 10 4
    105. 105. What should you ask the recruiter?You should ask about job/internshipopportunities, application process, andqualifications, and potential career paths.Relax and speak slowly.Take notes and distribute your resume.At the end of the conversation, request abusiness card and/or contact information. 10 5
    106. 106. What should you do after the Career Fair?You should send a quick thank you email within 24hours if possible.Refer back to something from your conversation andattach your resume.Reiterate your interests in the company and thepositions they have available.Keep a file of all contacts made with the employer,including dates and applications material sent to them. 10 6
    107. 107. 10 7
    108. 108. Introduce Guest SpeakersGuest 1Guest 2Guest 3Review process of speed interviewing Review Handouts / Questions 10 8
    109. 109. Individual Interviews 10 9
    110. 110. 11 0
    111. 111. Group Interviews 11 1
    112. 112. Workshop EvaluationsFinal CommentsAttendance certificate presentations 11 2
    113. 113. Guest 1Guest 2Guest 3Group Pictures 11 3
    114. 114. Asian Institute of Technology Language CenterSponsored by:AIT Career CenterAIT CLIQ This presentation was compiled by:AIT Fund-Raising Unit Mr. Rob Hatfield, M.Ed. AIT Language Center