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Microsoft Great Plains    Financial Series
Microsoft Great Plains    Financial Series   General Ledger Concepts
Microsoft Great Plains
Microsoft Great PlainsDid you setup your fiscal periods first?
Microsoft Great PlainsWhat if you close a specific period?
Microsoft Great PlainsWhat about your Account Format?Expense Account: 100-4200-10Segment 1: 100Segment 2: 4200Segment 3: 1...
Microsoft Great PlainsAccount Category:-Group accounts onfinancial statements-48 predefinedaccount categories
Microsoft Great PlainsTypes of accounts:   1- Posting Accounts   2- Unit Accounts   3-Allocation Account 3-1. Fixed Alloca...
Microsoft Great PlainsAccount Maintenance:Inactive: Accountsclosed during the year.Will not been used.To Inactive Account:...
Microsoft Great PlainsInactive Account:
Microsoft Great PlainsAllow Account Entry:
Microsoft Great PlainsDelete Account:
Microsoft Great PlainsLevel Of Posting:
Microsoft Great PlainsLevel Of Posting:
Microsoft Great PlainsHow Transactions been posted?1- Post By Transaction       Batch                    General Ledger   ...
Microsoft Great PlainsHow Transactions been posted?1- Post By Batch       Batch                    General Ledger        T...
Microsoft Great PlainsHow Transactions been posted?1- Post By Batch (Example for Batch Details & Summary)                 ...
Microsoft Great PlainsHow Transactions been posted?1- Post By Batch (Detail)                                General Ledger...
Microsoft Great PlainsHow Transactions been posted?1- Post By Batch (Summary)                                 General Ledg...
Microsoft Great PlainsLevel Of Posting:                     Master Posting                      Series Posting            ...
Microsoft Great PlainsLevel Of Posting:                    Master Posting
Microsoft Great PlainsLevel Of Posting:                    Series Posting
Microsoft Great PlainsLevel Of Posting:                    Batch Posting
Microsoft Great PlainsLevel Of Posting:                    Transaction Posting
Microsoft Great PlainsPosting Setup: Methods of posting to GL
Microsoft Great PlainsMethods of posting to GL: Post to GL (Unmarked)    TRX.                   Sub Module   (From Sub    ...
Microsoft Great PlainsMethods of posting to GL: Post to GL (Marked)Post Through (Unmarked)                           Sub M...
Microsoft Great PlainsMethods of posting to GL: Post to GL (Marked)Post Through (Marked)                           Sub Mod...
Microsoft Great PlainsAllow Transaction Posting (Marked)                                     General    TRX.              ...
Microsoft Great PlainsAllow Transaction Posting (Not Marked)                                                  General    T...
Microsoft Great PlainsAllow Transaction Posting (Not Marked)                                                  General    T...
Microsoft Great PlainsBatch Posting:
Microsoft Great PlainsBatch Posting:
Microsoft Great PlainsBatch Posting:
Microsoft Great PlainsBatch Posting:
Microsoft Great PlainsGeneral Ledger Setup:
Thanks…Ahmed RafikERP Consultant
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Microsoft Dynamics GP General Ledger

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  • Open / Close Periods -: If you close periods for a specific series, you can’t post any transactions to this period.
  • Best Practice : Close all before and last periods and open only one period u r use.
  • Maximums determine when you install GP.
  • Maximums determine when you install GP.
  • Maximums determine when you install GP.
  • Allow Account Entry: Allow user enter account manually on any journal entry – Automatic Account Entry example
  • Allow Account Entry: Allow user enter account manually on any journal entry – Automatic Account Entry example
  • Allow Account Entry: Allow user enter account manually on any journal entry – Automatic Account Entry example
  • You can not delete account has a current balance
  • Typical Balance: Debit or Credit …. Will be shown with the cursor where he stand on… debit side or credit side.
  • What is the difference between Transaction and batch? Illustrate briefly
  • Illustrate: Journal Entry
  • Post in sub module only. Happens when entering beginning balance for the specific module to prevent duplication in beginning balance
  • Post in sub module and save to GL but not posted in GL
  • Posted automatically to GL
  • Append = If exist Edit transaction to a batch already in GP
  • Batch total =Debit + Credit
  • Next Journal Entry: For all types of Transactions. Increment By One number
  • Transcript of "Microsoft Dynamics GP General Ledger"

    1. 1. Microsoft Great Plains Financial Series
    2. 2. Microsoft Great Plains Financial Series General Ledger Concepts
    3. 3. Microsoft Great Plains
    4. 4. Microsoft Great PlainsDid you setup your fiscal periods first?
    5. 5. Microsoft Great PlainsWhat if you close a specific period?
    6. 6. Microsoft Great PlainsWhat about your Account Format?Expense Account: 100-4200-10Segment 1: 100Segment 2: 4200Segment 3: 10Main Segment:Financial Segment- Indicate whetheran account isassets, liabilities,owners equity,expenses,revenues.
    7. 7. Microsoft Great PlainsAccount Category:-Group accounts onfinancial statements-48 predefinedaccount categories
    8. 8. Microsoft Great PlainsTypes of accounts: 1- Posting Accounts 2- Unit Accounts 3-Allocation Account 3-1. Fixed Allocation Account 3-2. Variable Allocation Account
    9. 9. Microsoft Great PlainsAccount Maintenance:Inactive: Accountsclosed during the year.Will not been used.To Inactive Account:1-Not included onSaved, Open, HistoricalTrx.2-Not distributedaccount.
    10. 10. Microsoft Great PlainsInactive Account:
    11. 11. Microsoft Great PlainsAllow Account Entry:
    12. 12. Microsoft Great PlainsDelete Account:
    13. 13. Microsoft Great PlainsLevel Of Posting:
    14. 14. Microsoft Great PlainsLevel Of Posting:
    15. 15. Microsoft Great PlainsHow Transactions been posted?1- Post By Transaction Batch General Ledger TR1 TR1 TR2 TR2 TR3 TR3 TR4 TR4
    16. 16. Microsoft Great PlainsHow Transactions been posted?1- Post By Batch Batch General Ledger TR1 TR1 TR2 TR2 TR3 TR3 TR4 TR4
    17. 17. Microsoft Great PlainsHow Transactions been posted?1- Post By Batch (Example for Batch Details & Summary) General Ledger Dr. Cash 500 TR1 Cr. Receivable 500 Dr. Payables 200 TR2 Cr. Cash 200 Dr. Payables 300 TR3 Cr. Cash 300 Dr. Cash 200 Cr. Receivable 200 TR4
    18. 18. Microsoft Great PlainsHow Transactions been posted?1- Post By Batch (Detail) General LedgerDr. Cash 500Dr. Payables 200 TR1Dr. Payables 300 TR2Dr. Cash 200 Cr. Receivable 500 TR3 Cr. Cash 200 Cr. Cash 300 TR4 Cr. Receivable 200
    19. 19. Microsoft Great PlainsHow Transactions been posted?1- Post By Batch (Summary) General Ledger TR1Dr. Payables 500 TR2Dr. Cash 200 TR3 Cr. Receivable 700 TR4
    20. 20. Microsoft Great PlainsLevel Of Posting: Master Posting Series Posting Batch Posting Transaction Posting
    21. 21. Microsoft Great PlainsLevel Of Posting: Master Posting
    22. 22. Microsoft Great PlainsLevel Of Posting: Series Posting
    23. 23. Microsoft Great PlainsLevel Of Posting: Batch Posting
    24. 24. Microsoft Great PlainsLevel Of Posting: Transaction Posting
    25. 25. Microsoft Great PlainsPosting Setup: Methods of posting to GL
    26. 26. Microsoft Great PlainsMethods of posting to GL: Post to GL (Unmarked) TRX. Sub Module (From Sub (Sales, General General Module) Purchases, Ledger etc…) Ledger Posted Not to Sub Posted Module to GL
    27. 27. Microsoft Great PlainsMethods of posting to GL: Post to GL (Marked)Post Through (Unmarked) Sub Module TRX. (Sales, General (From Sub General Purchases, Ledger Module) etc…) Ledger Posted Move to to Sub GL files Module Not Posted
    28. 28. Microsoft Great PlainsMethods of posting to GL: Post to GL (Marked)Post Through (Marked) Sub Module TRX. (Sales, General (From Sub General Purchases, Ledger Module) etc…) Ledger Posted Moved to Sub and Module Posted to GL
    29. 29. Microsoft Great PlainsAllow Transaction Posting (Marked) General TRX. General Ledger Ledger Posted to
    30. 30. Microsoft Great PlainsAllow Transaction Posting (Not Marked) General TRX. Batch General Ledger Ledger Saved Posted in a to GL Batch
    31. 31. Microsoft Great PlainsAllow Transaction Posting (Not Marked) General TRX. Batch General Ledger Ledger Saved Posted in a to GL Batch
    32. 32. Microsoft Great PlainsBatch Posting:
    33. 33. Microsoft Great PlainsBatch Posting:
    34. 34. Microsoft Great PlainsBatch Posting:
    35. 35. Microsoft Great PlainsBatch Posting:
    36. 36. Microsoft Great PlainsGeneral Ledger Setup:
    37. 37. Thanks…Ahmed RafikERP Consultant
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