Business meeting

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the file is about business meeting ant the procedures

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Business meeting

  1. 1. BUSINESS MEETING
  2. 2. • IT IS AN EFFICIENT TOOL IN THE COMMUNICATION PROCESS . • FACE TO FACE CONTACT • OPPORTUNITY FOR SHARING INFORMATION • MAKING SUGGESTIONS AND PROPOSALS • TAKING DECISIONS • OBTAINING INSTANT FEEDBACK
  3. 3. ARRANGE ACTIVITIES REPORT ON ACTIVITY OR EXPERIENCE PUT FORWARD IDEAS GIVE INFORMATION TO A GROUP OF PEOPLE TO OBTAIN ASSISTANCE TO CREATE INTEREST AND INVOLVEMENT
  4. 4. PLANNING THE MEETING • IDENTIFYING YOUR PURPOSE • DETERMINING WHETHER A MEETING IS NECESSARY • PREPARING AN AGENDA • DECIDING WHO SHOULD ATTEND.
  5. 5. CONDUCTING THE MEETING • The manager must be a leader during the meeting, keeping the group focused on the point and encouraging participation. • PUNCTUALITY • An effective leader begins and ends each meeting on time. • Don’t waste time for latecomers.
  6. 6. FOLLOWNG THE AGENDA • One key to a focused meeting is to follow the agenda. • At formal meeting you will be expected to discuss all items on the published agenda and no items not on the agenda. • LEADING THE MEETING • Preventing people from talking too much. • Determine which problem solving strategy is approprfiate.
  7. 7. CONT….. • As leader you’ll sometimes have to resolve conflicts among members. • At the end of the meeting, summarize for every one what the meeting has accomplished • Review any assignments and make sure that everyone understands his or her responsibilities.
  8. 8. Follow up the meeting • Formal meeting require formal minutes of what took place • The minutes should be accurate, objective, and complete

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