LaGov ERP Project
                                                    Business Blueprint

Table of Contents – Section #3
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C. Business Intelligence Definitions
Intro...
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Recently, SAP purchased Business Obj...
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With this strategy and the buil...
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Data Storage
To support the multidimensiona...
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                            SAP BW User...
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General Ledger
Five areas of analysis are p...
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Funds Management
The Funds Management area ...
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1.      General Ledger
  Team:             ...
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Context / Dimensions Requirements
The follo...
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  Team:                                    ...
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Standard Queries
There are 2 business conte...
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  Team:                                    ...
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Context / Dimensions Requirements
The follo...
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  Team:                                    ...
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Context / Dimensions Requirements
The follo...
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2.      Controlling
  Team:               ...
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The following additional key figures, restr...
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Standard Queries
There are 13 business cont...
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  Team:                                    ...
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Context / Dimensions Requirements
     The ...
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  Team:                                    ...
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The following additional key figures, rest...
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Data Flow Diagram




State of Louisiana La...
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  Team:                                    ...
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Standard Queries
There are 2 business conte...
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  Team:                                    ...
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     1. WBS Element: Statistical Key Figure...
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  Team:                                    ...
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The following additional key figures, restr...
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Standard Queries
There are 5 business conte...
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  Team:                                    ...
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Standard Queries
There are 5 business conte...
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  Team:                                    ...
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The following additional key figures, restr...
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Data Flow Diagram




State of Louisiana La...
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  Team:                                    ...
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The following additional key figures, restr...
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Security Requirements
Currently we anticipa...
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3.        Funds Management
  Team:         ...
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Context / Dimensions Requirements
The follo...
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Data Flow Diagram




4.      Accounts Paya...
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Key Figure Requirements
The Business Conten...
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     32.   Reference key 2
     33.   Refer...
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State of Louisiana LaGov ERP Project    ...
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  Team:                                    ...
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Standard Queries
There is 1 standard busine...
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5.        Accounts Receivable
  Team:      ...
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Security Requirements
The security model in...
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  Team:                                    ...
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     Characteristics
     1.    Reconciliat...
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Security Requirements
The Security model in...
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  Team:                                    ...
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Standard Queries
There is one standard busi...
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6.        Project Systems
  Team:          ...
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Security Requirements
Currently we anticipa...
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State of Louisiana LaGov ERP Project    ...
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  Team:                                    ...
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Security Requirements
Currently we anticipa...
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7.        Asset Accounting
  Team:         ...
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Time Characteristics:
     1.   Fiscal year...
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  Team:                                    ...
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Context / Dimensions Requirements
The follo...
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  Team:                                    ...
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Context / Dimensions Requirements
The follo...
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State of Louisiana

  1. 1. LaGov ERP Project Business Blueprint Table of Contents – Section #3 C.  Business Intelligence Definitions ............................................................................................... 1076  1.  General Ledger ...................................................................................................................... 1083  2.  Controlling .............................................................................................................................. 1091  3.  Funds Management ............................................................................................................... 1114  4.  Accounts Payable .................................................................................................................. 1116  5.  Accounts Receivable ............................................................................................................. 1122  6.  Project Systems ..................................................................................................................... 1129  7.  Asset Accounting ................................................................................................................... 1134  8.  Grants Management .............................................................................................................. 1143  9.  Budget Preparation ................................................................................................................ 1150  10.  Grantor ................................................................................................................................... 1153  11.  Real Estate ............................................................................................................................ 1156  12.  Procurement / Contracts ........................................................................................................ 1184  13.  Stockroom / Warehouse / MRP ............................................................................................. 1205  State of Louisiana LaGov ERP Project Page 3 of 1338
  2. 2. LaGov ERP Project Business Blueprint C. Business Intelligence Definitions Introduction and Solution Architecture The Business Intelligence Summary provides a high-level summary of the purpose, function and overall structure of the analytical processes used to develop and implement the LaGov BI Release. It defines, in general terms, the functions and development approach of the proposed BI system and provides a boundary and architecture for the scope of the BI effort for the State of Louisiana LaGov project. As appropriate, the organization’s current and to-be business, and data environments were analyzed to obtain a proper context and perspective in planning and developing the LaGov BI system. The focus is to align the BI system development effort with the organization’s business objectives and other broader business, organization and IT initiatives. Background LaGov is implementing an SAP ERP that includes SAP Core Financials and Logistics modules. Functionality is comprised from several SAP major components (ECC, SRM, and CRM) plus the non-SAP system Agile Assets. In support of the analytical and reporting processes associated with these functions, the State is implementing SAP Business Intelligence (BI). The primary strategy is to leverage the SAP Standard Business Intelligence Content (described later) as well as the State’s current Business Objects infrastructure and abilities. The current Business Intelligence capability is mainly supported by the Lagniappe Data Warehouse. Lagniappe is a collection of reporting capabilities. In some cases, in particular the major mainframe applications, data is collected and loaded on a periodic basis to a client/server environment. This data is organized in a way that optimizes data retrieval for reporting purposes and is extensible. The data structure is broken into sub systems called Data Marts that group related data together. For the majority of other systems supported by Lagniappe, data is not moved to a separate reporting environment. The universe capability of Business Objects is used to report directly against the productive systems. Access to this data is controlled by the Business Objects Administrator. The Business Objects administrative tool is also used to create universes which are data maps that handle the complex relationships within the data model. The business users of this data can run standard or ad-hoc reports utilizing the Business Objects reporting tools (Web Intelligence and Crystal Reports) without having to understand the underlying architectural complexities. The present environment maintains licensing (and maintenance) for: • Business Objects Enterprise Premium XI R2 Windows CPU license - 4 CPUs • Crystal Reports Professional XI Windows Named User License - 5 (for OIS internal use only) Estimations with regard to the expanded use of Business Objects have been performed and there is indication that the State will have to work with its SAP/Business Objects vendor to ensure adequate licensing for the new system. State of Louisiana LaGov ERP Project Page 1076 of 1338
  3. 3. LaGov ERP Project Business Blueprint Recently, SAP purchased Business Objects and is in the process of incorporating much of the Business Objects functionality into its future BI releases. Current Business Intelligence Environment - Lagniappe Production Legacy Systems Legacy Universe LegacySystems Legacy Systems Systems •Web Intelligence • Iview Production Data Marts CFMS ETL AFS AGPS The systems that have been incorporated as Data Marts include • AFS Financial GL • AGPS Purchasing • CFMS Contracts All the other legacy systems are reported against by direct reads of the productive databases using the Business Objects front end. The basic strategy for dealing with the current environment is to maintain its capabilities relative to legacy systems. This will provide the State the ability to shut-down the front end of the systems that are being replaced while maintaining the ability to report against these databases for historical purposes. Usage will be monitored and when queries drop below an established threshold, the legacy system will be totally decommissioned and its data archived according to legislated and legal determinates. The current environment will also be used to access systems that are not being replaced. State of Louisiana LaGov ERP Project Page 1077 of 1338
  4. 4. LaGov ERP Project Business Blueprint With this strategy and the build out of the new SAP BI being implemented, there will be a period of co- existence until the current legacy systems run their course. LaGov To-Be Business Intelligence Architecture SAP SAP CRM SAP BI Common User ECC Front End SAP DSO BEx SRM Query Universe Infocube Directed as- Other required Lagniappe Universe Roadmap Product - TBD Remaining Non-SAP Retired Retired Marts Apps Data Extraction SAP BI provides strong support for SAP on-line transaction processing (OLTP) source data extraction by supplying pre-configured data extractors. This data is transferred to the data warehouse environment where it is summarized as needed. The Production Data Extractors (PDEs) create ABAP programs that are executed on the application server against the source OLTP system. A generic data extractor is also provided which allows for enhancements to the existing business content and customer defined ‘Z’ tables. As transaction events occur in the R/3 system, the extract source structure is updated with the new information. An extract source structure is essentially a transparent table that collects data. The data transfer is initiated by the scheduling tool to extract data from the extract source structure using Application Link Enabling (ALE) as the underlying transport mechanism. Data Staging The Staging Engine is the name given to the process of transforming, mapping and storing data from the various source systems to the Dimensional Data Model (InfoCubes) in the BI system. The staging engine allows for the transfer of transaction data, master data, and metadata and, to some degree, allows for a logical selection of delta (created or changed data) updates and refresh. The ability to capture and transfer deltas is dependent on the source system’s ability to provide a type of change log. The data from the source systems is stored in DSO objects. This allows data to be saved in a consolidated way in the technical format of BI. The transfer rules transform the data from the source system-dependent data format. The data is stored on the document level and constitutes the consolidated database for further processing in BI. Reporting is, therefore, not usually carried out on the DSOobjects at this level. However, an DSOcan be marked “reportable” to allow query development. It should be noted that this affects load performance. State of Louisiana LaGov ERP Project Page 1078 of 1338
  5. 5. LaGov ERP Project Business Blueprint Data Storage To support the multidimensional OLAP capabilities of the BI, a star schema data model is used to segregate facts and dimensions. Hierarchies and metadata also play a role in representing the data in various formats. The BI InfoCube is modeled on an extended star schema (large fact table surrounded by multiple independent dimension tables, i.e., customer, product and time to view the data). It is important to note that the dimension “master” data and descriptive texts reside externally from the base star schema so they can be shared between the InfoCubes. Data Presentation Traditionally, the Business Explorer (BEx) is the analysis and reporting tool for the SAP BI. The BEx Designer is the primary tool used to build queries based on a selection of Info Objects or predefined query templates for an InfoCube. It also provides On-line Analytical Processing (OLAP) functions to end- users (once the query is executed) to filter, drill-down, traverse hierarchies and further analyze the data. However, SAP is in the process of dramatically changing it Data Presentation Layer and is incorporating Business Objects front ends into its product. In anticipation of this as well as easing the transition from the end-users’ perspective, we will use the Business Objects suite of tools as the true data presentation layer (what the user sees). LaGov will build the queries that extract the data from the data warehouse InfoCubes and DSOs and expose that data to the Business Objects front-end where end users can continue to leverage their Business Objects knowledge. Organizational Considerations Efforts are underway to identify a comprehensive list of the end user BI community. While maintaining the Business Objects front end and ad-hoc reporting tools will reduce much of the impact of this implementation, there will still be impacts to the end user community. Change Integration As an organizational initiative, the rollout of the LaGov SAP BI effort must be carefully planned addressing various organizational issues such as stakeholder interest, knowledge transfer, training and technical support. LaGov has a Change Integration process in place and will incorporate BI processes change assessments such as: • Assessment of BI Effort Impact on Organization • Assessment of data warehouse impact on business processes • Assessment of data warehouse impact on organizational structure A critical component of a successful BI rollout is ensuring that those users of the tool are trained to the degree necessary. The following figure depicts within the pyramid, the level of BI functionality that is available. As the sophistication of use and desire for flexible reporting increases, so do the training requirements of the user. State of Louisiana LaGov ERP Project Page 1079 of 1338
  6. 6. LaGov ERP Project Business Blueprint SAP BW User Analysis Requirements High High Analytical functionality Authoring and flexibility and Ad-hoc Query 10 % Required training investment OLAP Analysis and Power Reporting and cost 20-30 % Information Consumption, Portal-based Deployment, Low and Executive Reporting Low 60-70 % Relationship of training requirements to degree of analysis Not only will end-users require tool knowledge, but many of the analysis processes themselves may change. This then has an impact on job roles and duties as well as the associated support processes. There is also an impact to the IT organization that is required to support the BI after its release. There may be a need to identify and fill new functions and positions to support the Business Intelligence environment and to protect data integrity. What is standard Business Content? SAP BI comes packaged with Standard Business Content (SBCT). Stated simplistically SBCT consists of source system extractions, transformation rules, information providers, reports, and security required to extract data from presumed sources and presented in a presumed manner to a presumed audience. Therefore, where the presumed conditions do not exist, variances are present SAP BI Business Content delivers predefined, role-based and task-oriented information models within BI. SAP BI Business Content‘s objective is to make relevant information available to specific roles within an enterprise so as to provide these users with the information they need to fulfill their daily tasks within their business. SAP Business Blueprint Summary The Business Intelligence Team met with each of the SAP Functional Area sub-teams to understand the nature and scope of each of the functional areas. Within the scope of these areas, the SAP BI Standard Business Content was reviewed to gain an understanding of how relevant the content was to LaGov. Relevant practices were further discussed in order to gain an understanding of the completeness of the best practice. Simply put, we asked, “Is the best practice relevant, and if so, are the supporting BI components adequate?” This Business Blueprint contains a Business Intelligence Definition Document (BDD) for each of the analytical and reporting processes identified as relevant. The BDD’s capture only the configurable standard content provided by SAP that is relevant to this implementation. Custom reports (RDD’s) and enhancements (EDD’s) that are necessary to fully support the reporting have been written and appear under their respective headings within this Blueprint. State of Louisiana LaGov ERP Project Page 1080 of 1338
  7. 7. LaGov ERP Project Business Blueprint General Ledger Five areas of analysis are provided including Profit and Loss Statements, Balance Sheet, and flexible Financial Statement queries. A real time remote Infocube is provided to support period end closings analysis. Substantial enhancements to the standard business content are necessary in order to support the unique reporting requirements of the State. There are six (6) specific custom reports identified. However, we have included a place marker for 218 reports used by OSRAP. These reports will need to be analyzed more during Realization to determine disposition and responsibility. Budget Preparation The standard content for dealing with Budget Preparation is provided however, this area will require a substantial number of enhancements to support the State of LA. Furthermore, there are Gaps associated with this area that will need to be resolved before a detail design can take place. In any event, support will be provided for budget development and inquiry. More than a dozen significant enhancements and query requirements have been identified. Grantor Three areas of analysis are provided including: Grantor Management Application, Agreement, and Claims. A Consolidated Data Mart (Multi-Cube) is provided that allows analysis of these areas within a single query session. Accounts Receivable The analysis of Accounts Receivable is supported from a summary and aggregate perspective as well as the provision of detailed lines items. Analysis of Payment History can be performed from a variety of perspectives. Eleven custom reports are required but at this time, no enhancements to support those custom queries have been determined. Accounts Payable The analysis of Accounts Payable is supported from a summary and aggregate perspective as well as the provision of detailed lines items. To support the five (5) custom reports in this area, two (2) enhancements will be necessary to add new fields to the existing InfoCubes. Project Systems Business Intelligence is provided for the analysis of dates and costs posted to Project Systems. Within BI, controlling functions are combined with WBS hierarchy analysis to provide flexible and comprehensive analysis of projects. Two significant enhancements have been identified to support new entities and attributes that will need to be added to the BI analysis area. An enhancement is required in the Budget and Planning analytical scenario as well. To-Date five (5) custom queries have been identified. Controlling Controlling analysis is supported by 12 Data Marts within BI including support Costs and Allocations, Activities, and Statistical Key figures in the areas of Cost Center Accounting, Overhead Orders, Activity Based Costing, and WBS costing. State of Louisiana LaGov ERP Project Page 1081 of 1338
  8. 8. LaGov ERP Project Business Blueprint Funds Management The Funds Management area of BI combines information from accounting, controlling, commitments, and budgeting to provide a comprehensive view of expenditures from various organizational, budgetary, time, and commitment perspectives. A custom report and enhancement to support revenue/expense versus budget analysis have been identified. Asset Accounting Support for analysis of Asset Accounting is comprised of collecting and reporting on asset related transactions and depreciation. Four custom reports are identified that drive an enhancement to include some Agile Asset master data in the BI so it can be analyzed in context to the financial aspects of the assets. An additional three reports are required to support retirement of assets. Grants Management The content implemented will support the analysis of Grants with respect to Networks and Status. Custom reports (4) are required to analyze funds, budget authority, and grants receipt. These custom reports require 2 enhancements to implement. Real Estate Thirteen Real Estate analysis scenarios are being implemented. Among them are evaluations of Leases, Cash Flow, Asset Valuation, Vacancies, and Contract measures. Custom reports for RE Master data have been identified. Significant enhancements will be required to support Real Estate Insurance requirements. Procurement and Contracts A good deal of BI support will be provided for the procurement function – particularly SRM. Analysis of Bids, Shopping Carts, Buyer Workloads, Spend Analysis, monitoring of the Approval Process, Accounting overviews, and Vendor Evaluation are among the analytical scenarios supported. Forty-five (45) custom or revised reports have been identified in the Procurement Area. Five (5) enhancements have been identified that are required to join data, add or enhance extractors, and create or modify InfoCubes. Inventory Management Several queries will be implemented that address Inventory Management in the area of Material and Stock movements and the analysis of slow moving items and turnover. Within the area of the MRP solution, a Multi-Cube enhancement is required to support the customized reporting. Performance Measurement and Reporting Within the GAP section of this Blueprint is a description of the options available for dealing with the State’s requirement to maintain and report performance measures. Prototype Dashboard Within the GAP section of this Blueprint is a description of the options available for dealing with the State’s requirement to build an executive dashboard. State of Louisiana LaGov ERP Project Page 1082 of 1338
  9. 9. LaGov ERP Project Business Blueprint 1. General Ledger Team: BI BDD Name: General Ledger (New) Balance Sheet Profit and Loss BIW-GL-BDD001-General Ledger (New) Balance Sheet Profit BDD Number: and Loss Functional Lead (State): Will Kelly Functional Lead (Consultant): Ron Burke BACKGROUND AND SCOPE Introduction The central task of G/L accounting is to provide a comprehensive picture of external accounting and accounts. Recording all business transactions (primary postings as well as settlements from internal accounting) in a software system that is fully integrated with all the other operational areas of a company ensures that the accounting data is always complete and accurate. Scope/Detailed Definition This InfoProvider is a virtual cube based on the basic cube. No data is ever actually loaded into this cube. As long as the basic cube is being loaded then this cube will also be available for reporting. There is one datasource that loads the basic cube which is Transaction Details. Key Figure Requirements The Business Content key figures available are: 1. Total debt postings 2. Total credit postings 3. Cumulative balance 4. Flow value 5. Stock value The following additional key figures, restricted key figures, and calculated key figures are required: 1. n/a State of Louisiana LaGov ERP Project Page 1083 of 1338
  10. 10. LaGov ERP Project Business Blueprint Context / Dimensions Requirements The following analytical dimensions are required: 1. Company code 2. Cost center 3. Controlling area 4. Profit center 5. Functional area 6. Segment for segmental reporting 7. Chart of accounts 8. G/L account 9. Financial statement item 10. Valuation view 11. Version 12. Value type for reporting 13. Currency type Security Requirements Currently we anticipate the use of no business content roles: Standard Queries There is 1 business content query available, 1. Financial Statement (New): Actual/Actual Comparison, Remote Data Flow Diagram None as it is a virtual cube coming off of the General Ledger (New) Transaction Figures basic cube. State of Louisiana LaGov ERP Project Page 1084 of 1338
  11. 11. LaGov ERP Project Business Blueprint Team: BI BDD Name: General Ledger (New) Transaction Figures BDD Number: BIW-GL-BDD003-General Ledger (New) Transaction Figures Functional Lead (State): Will Kelly Functional Lead (Consultant): Ronald Burke BACKGROUND AND SCOPE Introduction The central task of G/L accounting is to provide a comprehensive picture of external accounting and accounts. Recording all business transactions (primary postings as well as settlements from internal accounting) in a software system that is fully integrated with all the other operational areas of a company ensures that the accounting data is always complete and accurate. Scope/Detailed Definition This InfoCube contains all the transaction data (transactions figures) from the leading ledger in new General Ledger Accounting that was loaded from the integrated source system(s). Key Figure Requirements The Business Content key figures available are: 1. Sales for the period 2. Total debt postings 3. Total credit postings 4. Cumulative balance The following additional key figures, restricted key figures, and calculated key figures are required: 1. n/a Context / Dimensions Requirements The following analytical dimensions are required: 1. Company code 2. Cost center 3. Controlling area 4. Profit center 5. Functional area 6. Segment for segmental reporting 7. Chart of accounts 8. G/L account 9. Valuation view 10. Version 11. Currency type 12. Value type for reporting Security Requirements There are no business content roles. State of Louisiana LaGov ERP Project Page 1085 of 1338
  12. 12. LaGov ERP Project Business Blueprint Standard Queries There are 2 business content queries available: 1. General Ledger (New): Balance Display 2. General Ledger (New): Balances – Cumulated, Comparison with Previous Year Data Flow Diagram State of Louisiana LaGov ERP Project Page 1086 of 1338
  13. 13. LaGov ERP Project Business Blueprint Team: BI BDD Name: General Ledger (New) Balance Sheet Profit and Loss, Remote BIW-GL-BDD004-General Ledger (New) Balance Sheet Profit BDD Number: and Loss, Remote Functional Lead (State): Will Kelly Functional Lead (Consultant): Ron Burke BACKGROUND AND SCOPE Introduction The central task of G/L accounting is to provide a comprehensive picture of external accounting and accounts. Recording all business transactions (primary postings as well as settlements from internal accounting) in a software system that is fully integrated with all the other operational areas of a company ensures that the accounting data is always complete and accurate. Scope/Detailed Definition This InfoProvider is a virtual cube based on the basic cube. No data is ever actually loaded into this cube. As long as the basic cube is being loaded then this cube will also be available for reporting. There is one datasource that loads the basic cube which is Transaction Details. Key Figure Requirements The Business Content key figures available are: 1. Total debt postings 2. Total credit postings 3. Cumulative balance 4. Flow value 5. Stock value The following additional key figures, restricted key figures, and calculated key figures are required: 1. n/a State of Louisiana LaGov ERP Project Page 1087 of 1338
  14. 14. LaGov ERP Project Business Blueprint Context / Dimensions Requirements The following analytical dimensions are required: 1. Company code 2. Cost center 3. Controlling area 4. Profit center 5. Functional area 6. Segment for segmental reporting 7. Chart of accounts 8. G/L account 9. Financial statement item 10. Valuation view 11. Version 12. Value type for reporting Security Requirements Currently we anticipate the use of no business content roles. Standard Queries There are 3 business content queries available, 1. Financial Statements (New): Actual/Actual Comparison 2. Financial Key Figures: Overview 3. Financial Key Figures: Details Data Flow Diagram None as it is a virtual cube coming off of the General Ledger (New) Transaction Figures Remote cube. State of Louisiana LaGov ERP Project Page 1088 of 1338
  15. 15. LaGov ERP Project Business Blueprint Team: BI BDD Name: General Ledger (New) – Transaction Figures, Remote BIW-GL-BDD002 - General Ledger (New) – Transaction BDD Number: Figures, Remote Functional Lead (State): Will Kelly Functional Lead (Consultant): Ron Burke BACKGROUND AND SCOPE Introduction The central task of G/L accounting is to provide a comprehensive picture of external accounting and accounts. Recording all business transactions (primary postings as well as settlements from internal accounting) in a software system that is fully integrated with all the other operational areas of a company ensures that the accounting data is always complete and accurate. Scope/Detailed Definition This InfoCube contains all the transaction data (transactions figures) from the leading ledger in new General Ledger Accounting that was loaded from the integrated OLTP system(s). This RemoteCube can be used to select current data in real time. It is not necessary for the data to be replicated in InfoProviders. The data is read directly from the OLTP system by means of a BAPI. Key Figure Requirements The Business Content key figures available are: 1. Quantity 2. Sales for period 3. Total debit postings 4. Total credit postings 5. Cumulative balance The following additional key figures, restricted key figures, and calculated key figures are required: 1. n/a State of Louisiana LaGov ERP Project Page 1089 of 1338
  16. 16. LaGov ERP Project Business Blueprint Context / Dimensions Requirements The following analytical dimensions are required: 1. Cost center 2. Controlling area 3. Company code 4. Profit center 5. Functional area 6. Segment for segmental reporting 7. Chart of accounts 8. G/L account 9. Valuation view 10. Version 11. Value type for reporting 12. Currency type Security Requirements There are no business content roles. Standard Queries There are 2 business content queries available: 1. General Ledger (New): Balances – Cumulated, Comparison with Previous Year, REMOTE 2. General Ledger (New): Balance Display, Remote Data Flow Diagram State of Louisiana LaGov ERP Project Page 1090 of 1338
  17. 17. LaGov ERP Project Business Blueprint 2. Controlling Team: BI BDD Name: Costs and Allocations BDD Number: BIW-CO-BDD001-Costs and Allocations Functional Lead (State): Will Kelly Functional Lead (Consultant): Ron Burke BACKGROUND AND SCOPE Introduction Controlling is focused on documenting actual amounts and planning. Variances are calculated by comparing actual and plan data. Variances are used in decision making in order to control costs within business processes. Income statements such as, contribution margin accounting, are used to control the cost efficiency of individual areas of an organization, as well as the entire organization. Scope/Detailed Definition This BDD implements analysis of Costs and Allocations. It covers the required analysis of full costs on cost centers (plan, target, actual, etc.) as well as origin of the costs (allocation partner such as material number, cost center, and so on). Key Figure Requirements The Business Content key figures available are: 1. Amount 2. Consumption State of Louisiana LaGov ERP Project Page 1091 of 1338
  18. 18. LaGov ERP Project Business Blueprint The following additional key figures, restricted key figures, and calculated key figures are required: 1. Input price variance 2. Input quantity variance 3. Resource usage variance 4. Remaining input variance 5. input variance 6. price variance 7. Quantity variance 8. Cost variance 9. Remaining variance 10. Output variance 11. Variance 12. Actual costs 13. Planned costs 14. Target costs 15. Actual activity quantity 16. Plan activity quantity 17. Commitments 18. Actual consumption quantity 19. Plan consumption quantity 20. Target consumption quantity Context / Dimensions Requirements The following analytical dimensions are required: 1. Cost center 2. Cost element 3. Partner cost center 4. Partner order 5. Controlling area 6. Currency type 7. Partner object type 8. Partner object 9. Version 10. Customer number 11. Vendor number 12. G/L account Chart of accounts 13. FM area 14. Fund 15. Functional area 16. Grant 17. Partner fund 18. Partner functional area 19. Partner grant Security Requirements Currently we anticipate the use 2 business content roles, which are: 1. Cost Center Accounting 2. Management: Cost Centers (Regular Reports) State of Louisiana LaGov ERP Project Page 1092 of 1338
  19. 19. LaGov ERP Project Business Blueprint Standard Queries There are 13 business content queries available: 1. Actual Costs – Periods / Quarterly / Situation 2. Plan/Actual - Periods / Quarterly / Situation 3. Target/Actual - Periods / Quarterly / Situation 4. Analysis - TOP N - Internal Activities 5. Analysis - TOP N - Vendors 6. Planning - Periods 7. Analysis - Plan/Actual - Costs and Quantities 8. Debit/Credit - Current Year/Previous Year 9. Actual Debit/Credit - Periods 10. Actual/Actual - Periods 11. Actual/Actual - Current Year/Previous Year 12. Actual/Plan - Periods / Quarterly / Situation 13. Actual/Plan - Periods / Quarterly / Situation Data Flow Diagram State of Louisiana LaGov ERP Project Page 1093 of 1338
  20. 20. LaGov ERP Project Business Blueprint Team: BI BDD Name: Costs and Allocations (by Activity Type) BDD Number: BIW-CO-BDD002-Costs and Allocations (by Activity Type) Functional Lead (State): Will Kelly Functional Lead (Consultant): Ron Burke BACKGROUND AND SCOPE Introduction Controlling is focused on documenting actual amounts and planning. Variances are calculated by comparing actual and plan data. Variances are used in decision making in order to control costs within business processes. Income statements such as, contribution margin accounting, are used to control the cost efficiency of individual areas of an organization, as well as the entire organization. Scope/Detailed Definition This BDD implements analysis of Costs and Allocations (by Activity Type). It covers all costs and quantities for marginal costing on cost centers that were transferred from the ECC Controlling module. The costs and quantities that are distributed via cost splitting to activity types are also included. Key Figure Requirements The Business Content key figures available are: 1. Amount 2. Fixed Amount 3. Variable Amount 4. Consumption 5. Fixed Consumption 6. Variable Consumption The following additional key figures, restricted key figures, and calculated key figres are required: 1. Actual credit 2. Plan credit 3. Actual costs 4. Actual costs (splitting) 5. Planned costs 6. Planned costs (splitting) 7. Target costs 8. Target costs (splitting) 9. Commitments 10. Actual revenues 11. Actual activity quantity 12. Planned activity quantity 13. Actual consumption quantity 14. Planned consumption quantity 15. Target consumption quantity State of Louisiana LaGov ERP Project Page 1094 of 1338
  21. 21. LaGov ERP Project Business Blueprint Context / Dimensions Requirements The following analytical dimensions are required: 1. Cost Center 2. Cost Element 3. Controlling Area 4. Activity Type 5. Currency Type 6. Key Figure Type 7. Version 8. Details of Value Type 9. Value Type for reporting 10. Sender/receiver indicator 11. Valuation view 12. FM area 13. Fund 14. Functional Area 15. Grant 16. Partner Fund 17. Partner functional area 18. Partner Grant Security Requirements Currently we anticipate the use of 2 business content roles, which are: 1. Cost Center Accounting 2. Management: Cost Centers (Regular Reports) Standard Queries There are 3 business content queries available: 1. Cost Center/Activity Type: Analysis – Target/Actual Variance 2. Cost Center/Activity Type: Analysis – Splitting Plan/Target 3. PSM: Cost Center/Activity Type: Analysis – Plan/Actual/Variance Data Flow Diagram State of Louisiana LaGov ERP Project Page 1095 of 1338
  22. 22. LaGov ERP Project Business Blueprint Team: BI BDD Name: Activity Type Quantities and Prices BDD Number: BIW-CO-BDD003-Activity Type Quantities and Prices Functional Lead (State): Will Kelly Functional Lead (Consultant): Ron Burke BACKGROUND AND SCOPE Introduction Controlling is focused on documenting actual amounts and planning. Variances are calculated by comparing actual and plan data. Variances are used in decision making in order to control costs within business processes. Income statements such as, contribution margin accounting, are used to control the cost efficiency of individual areas of an organization, as well as the entire organization. Scope/Detailed Definition This BDD implements analysis of Activity Type Quantities and Prices. IT contains all activity types that are entered in activity accounting. These are entered in plan and actual data based on quantity, and were transferred from the ECC Controlling module. Key Figure Requirements The Business Content key figures available are: 1. Output 2. Capacity 3. Activity 4. Scheduled Activity 5. Price, No Split (Total Cost) 6. Price, No Split (Fixed Cost) 7. Price, No Split (Variable Cost) 8. Price, Split (Total Cost) 9. Price, Split (Fixed Cost) 10. Price, Split (Variable Cost) 11. Price Based Quantity State of Louisiana LaGov ERP Project Page 1096 of 1338
  23. 23. LaGov ERP Project Business Blueprint The following additional key figures, restricted key figures, and calculated key figres are required: 1. Actual price 2. Actual price, fixed 3. Actual price, variable 4. Plan price 5. Plan price, fixed 6. Plan price, variable 7. Scheduled activity 8. Actual activity 9. Plan activity 10. Allocated activity 11. Capacity (Plan) 12. Plan output 13. Actual price – base quantity 14. Plan price – base quantity Context / Dimensions Requirements The following analytical dimensions are required: 1. Cost Center 2. Activity Type 3. Controlling Area 4. Key Figure Category 5. Version 6. Value Type for Reporting 7. Valuation View 8. Price Indicator 9. Currency Type 10. Cost Component 11. Cost Component Structure Security Requirements Currently we anticipate the use of 2 business content roles, which are: 1. Cost Center Accounting 2. Management: Cost Centers (Regular Reports) Standard Queries There are 8 business content queries available: 1. Cost Center (Range): Analysis – Activity Quantity – Plan/Actual 2. Cost Center (Range): Analysis – Activity Type Price 3. Cost Center (Detail): Analysis – Activity Quantity – Plan/Actual 4. Cost Center (Detail): Analysis – Activity Type Price 5. Cost Center (Detail): Analysis – Activity Type Price – Split 6. Cost Center (Detail): Analysis – Activity Quantity – Plan/Actual – Periods 7. Cost Center (Detail): Planning Current Year/Comparison to Previous Year 8. Cost Center (Detail): Activity Type Price – Plan/Actual – Periods State of Louisiana LaGov ERP Project Page 1097 of 1338
  24. 24. LaGov ERP Project Business Blueprint Data Flow Diagram State of Louisiana LaGov ERP Project Page 1098 of 1338
  25. 25. LaGov ERP Project Business Blueprint Team: BI BDD Name: Statistical Key Figures BDD Number: BIW-CO-BDD004-Statistical Key Figures Functional Lead (State): Will Kelly Functional Lead (Consultant): Ron Burke BACKGROUND AND SCOPE Introduction Controlling is focused on documenting actual amounts and planning. Variances are calculated by comparing actual and plan data. Variances are used in decision making in order to control costs within business processes. Income statements such as, contribution margin accounting, are used to control the cost efficiency of individual areas of an organization, as well as the entire organization. Scope/Detailed Definition This BDD implements analysis of Statistical Key Figures. It contains all the quantities you posted to statistical key figures for cost center accounting which were loaded from the ECC Controlling module. Key Figure Requirements The Business Content key figures available are: 1. Quantity 2. Inventory quantity The following additional key figures, restricted key figures, and calculated key figures are required: 1. Actual Quantity 2. Actual Quantity (non-cumulative value) 3. Planned Quantity 4. Planned Quantity (non-cumulative value) Context / Dimensions Requirements The following analytical dimensions are required: 1. Cost Center 2. Controlling Area 3. Statistical key figure 4. Version 5. Value type for reporting Security Requirements Currently we anticipate the use of 2 business content roles, which are: 1. Cost Center Accounting 2. Management: Cost Centers (Regular Reports) State of Louisiana LaGov ERP Project Page 1099 of 1338
  26. 26. LaGov ERP Project Business Blueprint Standard Queries There are 2 business content queries available: 1. Cost Center (Range): Key Figures – Plan/Actual – Situation 2. Cost Center: Analysis – Statistical Key Figures Data Flow Diagram State of Louisiana LaGov ERP Project Page 1100 of 1338
  27. 27. LaGov ERP Project Business Blueprint Team: BI BDD Name: WBS: Statistical Key Figures BDD Number: BIW-CO-BDD005-WBS: Statistical Key Figures Functional Lead (State): Will Kelly Functional Lead (Consultant): Ron Burke BACKGROUND AND SCOPE Introduction Controlling is focused on documenting actual amounts and planning. Variances are calculated by comparing actual and plan data. Variances are used in decision making in order to control costs within business processes. Income statements such as, contribution margin accounting, are used to control the cost efficiency of individual areas of an organization, as well as the entire organization. Scope/Detailed Definition This BDD implements analysis of WBS Statistical Key Figures. It contains all the statistical key figures posted to WBS elements that were retrieved from the ECC Controlling module. Key Figure Requirements The Business Content key figures available are: 1. Quantity 2. Inventory Quantity The following additional key figures, restricted key figures, and calculated key figures are required: 1. Actual Quantity 2. Actual Quantity (non-cumulative value) 3. Planned Quantity 4. Planned Quantity (non-cumulative value) Context / Dimensions Requirements The following analytical dimensions are required: 1. WBS Element 2. Controlling Area 3. Statistical key figure 4. Version 5. Value type for reporting Security Requirements There are no business content roles. Standard Queries There is 1 business content queries available: State of Louisiana LaGov ERP Project Page 1101 of 1338
  28. 28. LaGov ERP Project Business Blueprint 1. WBS Element: Statistical Key Figures – Plan/Actual/Variance Data Flow Diagram State of Louisiana LaGov ERP Project Page 1102 of 1338
  29. 29. LaGov ERP Project Business Blueprint Team: BI BDD Name: WBS Costs and Allocations BDD Number: BIW-CO-BDD006-WBS Costs and Allocations Functional Lead (State): Will Kelly Functional Lead (Consultant): Ron Burke BACKGROUND AND SCOPE Specify and describe the business area that this HLA applies to. Describe the integration of this HLA as a solution i.e. how all the objects in this HLA integrates and work together to provide a solution. Describe how this HLA integrates with other HLA (if any) to provide a solution. Introduction Controlling is focused on documenting actual amounts and planning. Variances are calculated by comparing actual and plan data. Variances are used in decision making in order to control costs within business processes. Income statements such as, contribution margin accounting, are used to control the cost efficiency of individual areas of an organization, as well as the entire organization. Scope/Detailed Definition This BDD implements analysis of WBS Costs and Allocations. It contains all costs and quantities on WBS elements (plan and actual using delta extraction, commitment, budget, accruals) that were transferred from the ECC Controlling module. Key Figure Requirements The Business Content key figures available are: 1. Amount 2. Consumption quantity State of Louisiana LaGov ERP Project Page 1103 of 1338
  30. 30. LaGov ERP Project Business Blueprint The following additional key figures, restricted key figures, and calculated key figures are required: 1. Actual costs 2. Planned costs 3. Settled costs 4. Commitments 5. Budget (per fiscal year) 6. overall planning (per fiscal year) 7. Actual revenue 8. Planned revenue 9. Actual consumption quantity 10. Plan consumption quantity 11. Revenue in excess of billings 12. Work in process 13. Cannot be activated 14. Revenue affecting net income 15. Cost of sales 16. Cost of sales (cannot be capitalized) 17. Realized loss 18. Reserves for imminent losses 19. Reserves for imminent losses – inclusion cannot be capitalized 20. Loss 21. Reserve: unrealized costs 22. Reserve: unrealized costs, not capitalized Context / Dimensions Requirements The following analytical dimensions are required: 1. PSP element 2. Cost element 3. Controlling area 4. Currency type 5. Partner object type 6. Partner object 7. Key figure category 8. Version 9. Detail of value type 10. Value type for reporting 11. Sender/receiver indicator 12. Valuation view 13. Statistical indicator for value type 14. FM area 15. Fund 16. Functional area 17. Grant 18. Partner fund 19. Partner functional area 20. Partner grant Security Requirements There are no business content roles. State of Louisiana LaGov ERP Project Page 1104 of 1338
  31. 31. LaGov ERP Project Business Blueprint Standard Queries There are 5 business content queries available: 1. WBS Element (Detail): Plan/Actual 2. WBS Elements (List): Budget/Actual/Commitment 3. WBS Elements (List): Overall Planning/Actual/Commitment 4. PSM: WBS Element (Detail): Plan/Actual 5. PSM: WBS Elements (List): Budget/Actual/Commitment Data Flow Diagram State of Louisiana LaGov ERP Project Page 1105 of 1338
  32. 32. LaGov ERP Project Business Blueprint Team: BI BDD Name: ABC Statistical Key Figures BDD Number: BIW-CO-BDD007-ABC Statistical Key Figures Functional Lead (State): Will Kelly Functional Lead (Consultant): Ron Burke BACKGROUND AND SCOPE Introduction Controlling is focused on documenting actual amounts and planning. Variances are calculated by comparing actual and plan data. Variances are used in decision making in order to control costs within business processes. Income statements such as, contribution margin accounting, are used to control the cost efficiency of individual areas of an organization, as well as the entire organization. Scope/Detailed Definition This BDD implements analysis of ABC Statistical Key Figures. It contains all the quantities you posted to statistical key figures for the process that were loaded from the ECC Controlling module. Key Figure Requirements The Business Content key figures available are: 1. Quantity 2. Inventory quantity The following additional key figures, restricted key figures, and calculated key figures are required: 1. Actual Quantity 2. Planned Quantity 3. Actual Quantity (non-cumulative value) 4. Planned Quantity (non-cumulative value) Context / Dimensions Requirements The following analytical dimensions are required: 1. Controlling area 2. Business process number 3. Statistical Key Figure 4. Version 5. Key figure type 6. Statistics indicator for value type 7. Reporting value type Security Requirements Currently we anticipate the use of 1 business content role, which is: 1. Activity-Based Costing State of Louisiana LaGov ERP Project Page 1106 of 1338
  33. 33. LaGov ERP Project Business Blueprint Standard Queries There are 5 business content queries available: 1. Process (Range): Key Figures – Plan/Actual – Situation 2. Process (Range): Key Figures – Plan/Actual – Quarterly 3. Process (Range): Key Figures – Plan/Actual – Periods 4. Process (Range): Analysis – Statistical Key Figures – Plan/Actual 5. Process (Range): Key Figure Planning – Current Year/Previous Year Data Flow Diagram State of Louisiana LaGov ERP Project Page 1107 of 1338
  34. 34. LaGov ERP Project Business Blueprint Team: BI BDD Name: ABC Business Process Quantites and Prices BDD Number: BIW-CO-BDD008-ABC Business Process Quantites and Prices Functional Lead (State): Will Kelly Functional Lead (Consultant): Ron Burke BACKGROUND AND SCOPE Introduction Controlling is focused on documenting actual amounts and planning. Variances are calculated by comparing actual and plan data. Variances are used in decision making in order to control costs within business processes. Income statements such as, contribution margin accounting, are used to control the cost efficiency of individual areas of an organization, as well as the entire organization. Scope/Detailed Definition This BDD implements analysis of ABC Business Process Quantities and Prices. It contains all business processes for which planned and actual quantities have been entered and prices determined, and this data loaded from the ECC Controlling module. This InfoCube contains the associated quantity information on activities, scheduled activities, output, and capacity. It also contains the price information (with and without cost components) and the associated base quantities for the prices. The InfoCube contains two types of data records that differ in their key figures: business process quantities and business process prices. Key Figure Requirements The Business Content key figures available are: 1. Output 2. Capacity 3. Activity quantity 4. Fixed price, not split 5. Fixed price, split 6. Total price, not split 7. Total price, split 8. Variable price, not split 9. Variable price, split 10. Base quantity for price 11. Scheduled activity quantity State of Louisiana LaGov ERP Project Page 1108 of 1338
  35. 35. LaGov ERP Project Business Blueprint The following additional key figures, restricted key figures, and calculated key figures are required: 1. Plan price (key figure = total price) 2. Plan price, Fixed (key figure = price, fixed, with cost component split) 3. Plan price, Variable (key figure = price, variable, with cost component split) 4. Actual price (key figure = total price) 5. Actual price, Fixed (key figure = price, fixed, with cost component split) 6. Actual price, Variable (key figure = price, variable, with cost component split) 7. Planned activity quantity 8. Actual activity quantity 9. Scheduled activity (Plan) 10. Allocated activity (Actual) 11. Plan output 12. Actual output 13. Capacity (Plan) 14. Base quantity of plan price 15. Base quantity of actual price Context / Dimensions Requirements The following analytical dimensions are required: 1. Valuation view 2. Business process 3. Key figure type 4. Cost element 5. Controlling area 6. Price indicator: Calculate allocation price 7. Version 8. Reporting value type 9. Cost component 10. Cost component structure 11. Currency type Security Requirements Currently we anticipate the use of 1 business content role, which is: 1. Activity-Based Costing Standard Queries There are 8 business content queries available: 1. Process (Range) Analysis – Plan/Actual Business Process Quantity 2. Process (Range) Analysis – Business Process Price – Plan/Actual 3. Process (Range) Analysis – Plan/Actual Activity Quantity 4. Process (Detail) Analysis - Business Process Price – Plan/Actual 5. Process (Detail) Analysis - Business Process Price, Split, Plan/Actual 6. Process (Detail) Process Quantity – Plan/Actual – Periods 7. Process (Detail) Process Quantity Planning – Current Year/Previous Year 8. Process (Detail) Business Process Price – Plan/Actual – Periods State of Louisiana LaGov ERP Project Page 1109 of 1338
  36. 36. LaGov ERP Project Business Blueprint Data Flow Diagram State of Louisiana LaGov ERP Project Page 1110 of 1338
  37. 37. LaGov ERP Project Business Blueprint Team: BI BDD Name: ABC Costs and Allocations BDD Number: BIW-CO-BDD009-ABC Costs and Allocations Functional Lead (State): Will Kelly Functional Lead (Consultant): Ron Burke BACKGROUND AND SCOPE Introduction Controlling is focused on documenting actual amounts and planning. Variances are calculated by comparing actual and plan data. Variances are used in decision making in order to control costs within business processes. Income statements such as, contribution margin accounting, are used to control the cost efficiency of individual areas of an organization, as well as the entire organization. Scope/Detailed Definition This BDD implements analysis of ABC Costs and Allocations. It contains all costs and allocated quantities for business processes (actual and plan) that were transferred from the source system or systems. In addition to complete information on variances, this InfoCube also contains the extended partner information (such as the partner business process with master data) for the allocation relationships. In allocations, the process can function as the sender or the receiver of activities (quantities) or costs. The processes are credited or debited accordingly. Key Figure Requirements The Business Content key figures available are: 1. Consumption Quantity 2. Amount State of Louisiana LaGov ERP Project Page 1111 of 1338
  38. 38. LaGov ERP Project Business Blueprint The following additional key figures, restricted key figures, and calculated key figures are required: 1. Input Price Variance 2. Input Quantity Variance 3. Resource – Usage Variance 4. Remaining Input Variance 5. Total Input Variance 6. Output Price Variance 7. Output Quantity Variance 8. Fixed-Cost Variance 9. Remaining Variance 10. Total Output Variance 11. Total Variance 12. Actual Credit: Internal Activity Allocation 13. Actual Credit: Allocation to Profitability Analysis 14. Actual Credit: Allocations 15. Actual Credit 16. Planned Credit 17. Actual Costs 18. Planned Costs 19. Target Costs 20. Actual Activity Quantity 21. Plan Activity Quantity 22. Actual Consumption Quantity 23. Plan Consumption Quantity 24. Target Consumption Quantity Context / Dimensions Requirements The following analytical dimensions are required: 1. Valuation View 2. Customer number 3. Details of value type 4. Business Process 5. Key Figure Type 6. Chart of accounts 7. Vendor Number 8. Cost element 9. Controlling area 10. Activity type of partner cost center 11. Partner order 12. Partner business process 13. Partner InfoObject 14. Partner Cost Center 15. Partner WBS element 16. Partner object 17. G/L account 18. Sender/receiver indicator 19. Statistics indicator for value type 20. Version 21. Reporting value type 22. Currency type State of Louisiana LaGov ERP Project Page 1112 of 1338
  39. 39. LaGov ERP Project Business Blueprint Security Requirements Currently we anticipate the use of 1 business content role, which is: 1. Activity-Based Costing Standard Queries There are 15 business content queries available: 1. Process (Range) Costs – Plan/Actual –Situation 2. Process (Range): Costs – Plan/Actual – Quarterly 3. Process (Range): Costs – Plan/Actual – Periods 4. Process (Range): Costs – Target/Actual – Situation 5. Process (Range): Costs – Target/Actual – Quarterly 6. Process (Range): Costs – Target/Actual – Periods 7. Process (Range): Actual Costs – Situation 8. Process (Range): Actual Costs – Quarterly 9. Process (Range): Actual Costs – Periods 10. Process (Range): Analysis – TOP N Vendors 11. Process (Range): Analysis – TOP N Internal Activities 12. Process (Range): Plan Costs – Current Year/Previous Year 13. Process (Range): Plan Costs – Quarterly – Year/Previous Year 14. Process (Range): Plan Costs – Periods – Current Year/Previous Year 15. Process (Detail): Costs – Plan/Actual – Situation 16. Process (Detail): Costs – Target/Actual – Situation Data Flow Diagram State of Louisiana LaGov ERP Project Page 1113 of 1338
  40. 40. LaGov ERP Project Business Blueprint 3. Funds Management Team: BI BDD Name: Funds Management – Commitments/Actuals and Budget BIW-FM-BDD001-Funds Management – Commitments/Actuals BDD Number: and Budget Functional Lead (State): Will Kelly Functional Lead (Consultant): Ron Burke BACKGROUND AND SCOPE Introduction Provide general analysis capabilities necessary for controlling revenues and expenditures against existing budgets. Primary query capabilities include ad hoc analysis of dollar amounts viewed from various organizational, budgetary, time, and commitment perspectives. Seven predefined queries are included. Scope/Detailed Definition Since R/3 FM is using the Budget Control System (BCS) BW will focus only on BCS reporting. In Business Content one infocube, Commitments/Actual and Budget, exists that specifically addresses the BCS FM area. This cube sources data from seven areas, the datasources are: 1. Commitment Line Items in FM 2. FI Line Items in FM 3. CO Line Items in FM 4. Budget Totals Records 5. Budget Line Items 6. Budget Entry Documents 7. Consumable Budget and Consumed Amount Key Figure Requirements The Business Content key figures available are: 1. Amount FM Area Currency 2. Amount Transaction Currency The following additional key figures, restricted key figures, and calculated key figures are required: 1. n/a State of Louisiana LaGov ERP Project Page 1114 of 1338
  41. 41. LaGov ERP Project Business Blueprint Context / Dimensions Requirements The following analytical dimensions are required: 1. FM Area and Fund 2. Funds Centers 3. Commitment Items 4. Functional Area 5. FI Account Assignment 6. General Details 7. Budget Details 8. Details of Commitments and Actuals 9. Customers 10. Vendors 11. Funded Program 12. Grant 13. Cover Group and Year-End Closing 14. Time 15. Unit Security Requirements Security needs to be at the data level on Cost Center / Fund Center data item. Currently we anticipate the use of three roles, two business content roles, which are: 1. Budget Supervisor 2. Budget Planner Standard Queries There are 10 business content queries available, 1. Assigned Funds (Releases) 2. Assigned Funds 3. Budget 4. Assigned Funds (All Ledger) 5. Budget Version Comparison 6. Commitments and Actual 7. Payment Budget Overview 8. Budget Overview According to Year of Cash Effectivity 9. Released Objects 10. Budget Usage of Cover Groups State of Louisiana LaGov ERP Project Page 1115 of 1338
  42. 42. LaGov ERP Project Business Blueprint Data Flow Diagram 4. Accounts Payable Team: BI BDD Name: FI-Accounts Payable Line Items BDD Number: BIW-AP-BDD001- FI-Accounts Payable Line Items Functional Lead (State): Will Kelly Functional Lead (Consultant): Ron Burke BACKGROUND AND SCOPE Introduction Accounts Payable is the money which a company owes to vendors for products and services purchased on credit. This item appears on the company's balance sheet as a current liability, since the expectation is that the liability will be fulfilled in less than a year. Scope/Detailed Definition This BDD implements analysis of Accounts Payable. It covers the required analysis of debit amounts, credit amounts and terms by vendor account number, company code, and currency type by Item level detail. This InfoCube contains all the Accounts Payable line items that were loaded from the integrated source State of Louisiana LaGov ERP Project Page 1116 of 1338
  43. 43. LaGov ERP Project Business Blueprint Key Figure Requirements The Business Content key figures available are: 1. Amount in foreign currency 2. Amount in local currency 3. Terms for net condition 4. Credit amount in foreign currency 5. Credit amount in local currency 6. Cash discount percentage 1 7. Cash discount days 1 8. Cash discount percentage 2 9. Cash discount days 2 10. Cash discount amount 11. Cash discount amount 12. Cash discount base 13. Debit amount in foreign currency 14. Debit amount in local currency Context / Dimensions Requirements The following analytical dimensions are required: 1. Reconciliation account 2. Clearing document number 3. Baseline date for due date calculation 4. Document type 5. Receipt date 6. Long text 7. Posting date in the document 8. Company code 9. Posting key 10. Date of last dunning 11. Clearing date 12. Date the record was created 13. Reason code 14. Indicator: Original document archived 15. Chart of accounts 16. Account type 17. Branch account number 18. Vendor 19. Credit control area 20. Country key 21. Dunning area 22. Dunning key 23. Dunning block 24. Dunning level 25. Due date for net payment 26. Item status 27. Invoice year 28. Invoice number 29. Invoice item 30. Reference document number 31. Reference key 1 State of Louisiana LaGov ERP Project Page 1117 of 1338
  44. 44. LaGov ERP Project Business Blueprint 32. Reference key 2 33. Reference key 3 34. Account number 35. Payment block key 36. Due date for cash discount 1 37. Due date for cash discount 2 38. Special G/L indicator 39. Sales Document 40. Terms of payment key 41. Payment method Security Requirements Currently we anticipate the use of one standard business content role, which is: Accounts Payable Accountant Standard Queries There are no standard business content queries available. Data Flow Diagram State of Louisiana LaGov ERP Project Page 1118 of 1338
  45. 45. LaGov ERP Project Business Blueprint State of Louisiana LaGov ERP Project Page 1119 of 1338
  46. 46. LaGov ERP Project Business Blueprint Team: BI BDD Name: FI-Accounts Payable – Transaction Data BDD Number: BIW-AP-BDD002- FI-Accounts Payable – Transaction Data Functional Lead (State): Will Kelly Functional Lead (Consultant): Ron Burke BACKGROUND AND SCOPE Introduction Accounts Payable is the money which a company owes to vendors for products and services purchased on credit. This item appears on the company's balance sheet as a current liability, since the expectation is that the liability will be fulfilled in less than a year. Scope/Detailed Definition This BDD implements analysis of Accounts Payable. It covers the required analysis of debit amounts, credit amounts and terms by vendor account number, company code, and currency type by Item level detail. This InfoCube contains all accounts payable data (transaction figures) that was downloaded from the ECC FI module. Key Figure Requirements The Business Content key figures available are: 1. Sales of the period 2. Total debit postings 3. Accumulated balance 4. Total credit postings Context / Dimensions Requirements 1. Account number of the vendor or creditor 2. Currency type 3. Company code Security Requirements It is planned to mirror the ECC security role model. Currently we anticipate the use of 1 standard business content role, which is: 1. Accounts Payable Accountant State of Louisiana LaGov ERP Project Page 1120 of 1338
  47. 47. LaGov ERP Project Business Blueprint Standard Queries There is 1 standard business content queries available: 1. Accounts Payable: Overview Data Flow Diagram State of Louisiana LaGov ERP Project Page 1121 of 1338
  48. 48. LaGov ERP Project Business Blueprint 5. Accounts Receivable Team: BI BDD Name: FI-Accounts Receivable BDD Number: BIW-AR-BDD001- FI-Accounts Receivable Functional Lead (State): Will Kelly Functional Lead (Consultant): Ron Burke BACKGROUND AND SCOPE Introduction Accounts receivable (A/R) is one of a series of accounting transactions dealing with the billing of customers who owe money to a person, company or organization for goods and services that have been provided to the customer. In most business entities this is typically done by generating an invoice and mailing or electronically delivering it to the customer, who in turn must pay it within an established timeframe called credit or payment terms. The Accounts Receivable: MultiProvider provides for the reporting on AR (Accounts Receivables), Cash (including Down Payments: requested and received) and other related transactions, e.g. debt provisions and write-offs. A/R Ageing: MultiProvider provides for the reporting of open Accounts Receivables outstanding balances aged, based on Invoice Date, in predefined day range bands. Cash Reporting: MultiProvider provides for the reporting of cash received and other associated transactions. Scope/Detailed Definition This InfoCube contains all accounts receivable data (transaction figures) that was downloaded from the ECC FI System. It supports the analysis of sales postings by customer and organizational perspectives. Key Figure Requirements The Business Content key figures available are: 1. Sales of the period 2. Total debit postings 3. Accumulated balance 4. Total credit postings Context / Dimensions Requirements The following analytical dimensions are required: Characteristics 1. Customer number 2. Company code 3. Currency type State of Louisiana LaGov ERP Project Page 1122 of 1338
  49. 49. LaGov ERP Project Business Blueprint Security Requirements The security model in BI for Accounts receivable is going to be role based. Currently we anticipate the use of one standard business content role which is: 1. Accounts Receivable Accountant Standard Queries There are 2 standard business content queries available: 1. DSO Analysis, Current Period 2. Customers: DSO Analysis for a Period (Credit Management) Data Flow Diagram State of Louisiana LaGov ERP Project Page 1123 of 1338
  50. 50. LaGov ERP Project Business Blueprint Team: BI BDD Name: FI-Accounts Receivable Line Items BDD Number: BIW-AR-BDD002- FI-Accounts Receivable Line Items Functional Lead (State): Will Kelly Functional Lead (Consultant): Ron Burke BACKGROUND AND SCOPE Introduction Accounts receivable (A/R) is one of a series of accounting transactions dealing with the billing of customers who owe money to a person, company or organization for goods and services that have been provided to the customer. In most business entities this is typically done by generating an invoice and mailing or electronically delivering it to the customer, who in turn must pay it within an established timeframe called credit or payment terms. Accounts Receivable provides analysis in various areas such as: The Accounts Receivable: MultiProvider provides for the reporting on AR (Accounts Receivables), Cash (including Down Payments: requested and received) and other related transactions, e.g. debt provisions and write-offs. A/R Ageing: MultiProvider provides for the reporting of open Accounts Receivables outstanding balances aged, based on Invoice Date, in predefined day range bands. Cash Reporting: MultiProvider provides for the reporting of cash received and other associated transactions. Scope/Detailed Definition This InfoCube contains all the Accounts Receivable line items that were loaded from the integrated ECC System. It provides analysis of credits, discounts and net dollars according to periods, documents and other accounting perspectives Key Figure Requirements The Business Content key figures available are: 1. Amount in foreign currency 2. Amount in local currency 3. Terms for net condition 4. Credit amount in foreign currency 5. Credit amount in local currency 6. Cash discount percentage 1 7. Cash discount days 1 8. Cash discount percentage 2 9. Cash discount days 2 10. Cash discount amount 11. Cash discount amount 12. Cash discount base 13. Debit amount in foreign currency 14. Debit amount in local currency Context / Dimensions Requirements The following analytical dimensions are required: State of Louisiana LaGov ERP Project Page 1124 of 1338
  51. 51. LaGov ERP Project Business Blueprint Characteristics 1. Reconciliation account 2. Clearing document number 3. Baseline date for due date calculation 4. Document type 5. Document date 6. Long text 7. Posting date in the document 8. Company code 9. Posting key 10. Last dunning date 11. Clearing date 12. Date the record was created 13. Reason code 14. Indicator: Original document archived 15. Chart of accounts 16. Account type 17. Branch account number 18. Customer 19. Credit control area 20. Country key 21. Dunning area 22. Dunning key 23. Dunning block 24. Dunning level 25. Due date for net payment 26. Item status 27. Invoice year 28. Invoice number 29. Invoice item 30. Reference document number 31. Reference key 1 32. Reference key 2 33. Reference key 3 34. Account number 35. Payment block key 36. Due date for cash discount 1 37. Due date for cash discount 2 38. Special G/L indicator 39. Sales document 40. Terms of payment key 41. Payment method State of Louisiana LaGov ERP Project Page 1125 of 1338
  52. 52. LaGov ERP Project Business Blueprint Security Requirements The Security model in BI for AR is role based. Currently we anticipate the use of one standard business content role, which is: 1. Accounts Receivable Accountant Standard Queries There are 3 standard business content queries available: 1. Accounts Receivable: Due Date for Net Payment Analysis 2. Accounts Receivable: Days Agreed / Days Taken 3. Accounts Receivable: Overdue Analysis Data Flow Diagram State of Louisiana LaGov ERP Project Page 1126 of 1338
  53. 53. LaGov ERP Project Business Blueprint Team: BI BDD Name: FI-Accounts Receivable Payment History BDD Number: BIW-AR-BDD003-FI-Accounts Receivable Payment History Functional Lead (State): Will Kelly Functional Lead (Consultant): Ron Burke BACKGROUND AND SCOPE Introduction Accounts receivable (A/R) is one of a series of accounting transactions dealing with the billing of customers who owe money to a person, company or organization for goods and services that have been provided to the customer. In most business entities this is typically done by generating an invoice and mailing or electronically delivering it to the customer, who in turn must pay it within an established timeframe called credit or payment terms. Accounts Receivable provides analysis in various areas such as: The Accounts Receivable: MultiProvider provides for the reporting on AR (Accounts Receivables), Cash (including Down Payments: requested and received) and other related transactions, e.g. debt provisions and write-offs. A/R Ageing: MultiProvider provides for the reporting of open Accounts Receivables outstanding balances aged, based on Invoice Date, in predefined day range bands. Cash Reporting: MultiProvider provides for the reporting of cash received and other associated transactions. Scope/Detailed Definition This InfoCube contains the payment history (payment volume and days in arrears) of customers per company code and fiscal year period. The data comes from table KNB4 in the ECC source system. It supports the analysis of payment receipts relative to due date. Key Figure Requirements The Business Content key figures available are: 1. FI-AR: Payment volume without cash discount (currency) 2. FI-AR: Average delay for payment with cash discount 3. FI-AR: Average delay for payment without cash discount 4. Number of incoming payments in the period Context / Dimensions Requirements The following analytical dimensions are required: Characteristics 1. Customer number 2. Company code 3. Currency type Security Requirements Currently we anticipate the use of 1 standard business content role, which is: 1. Accounts Receivable Accountant State of Louisiana LaGov ERP Project Page 1127 of 1338
  54. 54. LaGov ERP Project Business Blueprint Standard Queries There is one standard business content query available: 1. Accounts Receivable: Payment History Data Flow Diagram State of Louisiana LaGov ERP Project Page 1128 of 1338
  55. 55. LaGov ERP Project Business Blueprint 6. Project Systems Team: BI BDD Name: Project Systems BDD Number: BIW-PS-BDD001- Project Systems Business Process Owner: Christine Lee Functional Lead (State): Will Kelly Functional Lead (Consultant): Ron Burke BACKGROUND AND SCOPE Introduction Project systems is the ability to be able to control all tasks in project execution. An organizational form is needed specific to the project and which is shared by all departments involved. Project systems provides a clear, unambiguous project structure that is the basis for successful project planning, monitoring, and control. Scope/Detailed Definition This BDD implements analysis of project management reporting in the controlling area. The project manager has the job of ensuring that the project is executed efficiently, on time, and within budget - which he or she achieves by ensuring that the required resources and funds are available as and when needed. This BDD is about resource management reporting for project systems. This BDD is specific about controlling data for project objects to enable corresponding reports. This cube has as a primary role of feeding the project systems dates / controlling MultiProvider: C051. Key Figure Requirements The business content key figures: 1. Costs: Overall Plan 2. Costs: Planned 3. Costs: Actual 4. Costs: Commitment 5. Residual Order Plan Context / Dimensions Requirements 1. Fiscal Year Variant 2. Network 3. Project Definition 4. Order number 5. Activity element 6. Network Activity 7. Work Breakdown Structure Element (WBS Element) 8. Fiscal Year State of Louisiana LaGov ERP Project Page 1129 of 1338
  56. 56. LaGov ERP Project Business Blueprint Security Requirements Currently we anticipate the use of 3 business content roles: 1. WBS element 2. Commercial Project Manager 3. Technical Project Manager Standard Queries This InfoCube contains transaction data related to PS Controlling. You can generate reports for various purposes based on this InfoCube. These include: 1. Hierarchical Project Overview/Residual. Ord. Plan (ID Using GUID) 2. Calculation of residual order plan 3. WBS Elements: Costs/Variances 4. Commercial Project Overview 5. Overview Report – Projects Data Flow Diagram State of Louisiana LaGov ERP Project Page 1130 of 1338
  57. 57. LaGov ERP Project Business Blueprint State of Louisiana LaGov ERP Project Page 1131 of 1338
  58. 58. LaGov ERP Project Business Blueprint Team: BI BDD Name: Project Systems BDD Number: BIW-PS-BDD001- Project Systems Business Process Owner: Christine Lee Functional Lead (State): Will Kelly Functional Lead (Consultant): Ron Burke BACKGROUND AND SCOPE Introduction Project systems is the ability to be able to control all tasks in project execution. An organizational form is needed specific to the project and which is shared by all departments involved. Project systems provides a clear, unambiguous project structure that is the basis for successful project planning, monitoring, and control. Scope/Detailed Definition This BDD implements analysis of project management reporting in the controlling area. The project manager has the job of ensuring that the project is executed efficiently, on time, and within budget - which he or she achieves by ensuring that the required resources and funds are available as and when needed. This BDD is about resource management reporting for project systems. This BDD is specific about project system dates data for project objects to enable corresponding reports. This cube has as a primary role of feeding the project systems dates / controlling MultiProvider: C051. Key Figure Requirements The business content key figures: 1. Duration: Actual 2. Duration: Plan Context / Dimensions Requirements 1. Object Type 2. Project Definition 3. Work Breakdown Structure Element (WBS Element) 4. Network 5. Network Activity 6. Dates: Basic Start Date 7. Dates: Basic Finish Dates 8. Dates: Actual Start Date 9. Dates: Actual Finish Date State of Louisiana LaGov ERP Project Page 1132 of 1338
  59. 59. LaGov ERP Project Business Blueprint Security Requirements Currently we anticipate the use of 3 business content roles: 1. WBS element 2. Commercial Project Manager 3. Technical Project Manager Standard Queries 1. Technical Project Overview (Identification Using GUID) Data Flow Diagram State of Louisiana LaGov ERP Project Page 1133 of 1338
  60. 60. LaGov ERP Project Business Blueprint 7. Asset Accounting Team: BI BDD Name: FI-AA Annual Values BDD Number: BIW-AA-BDD001-FI-AA Annual Values Functional Lead (State): Will Kelly Functional Lead (Consultant): Ron Burke BACKGROUND AND SCOPE Introduction Asset Accounting is utilized for managing your company’s Fixed Assets. SAP allows you to categorize assets and to set values for depreciation calculations in each asset class. Scope/Detailed Definition This InfoCube contains all of the period values uploaded from the source system(s) for Asset Accounting on the basis of posted depreciation. InfoSource: Posted Depreciation Key Figure Requirements The Business Content key figures available are: 1. Acquisition value of asset at period start 2. Value of asset at period start 3. Period: Posted transferred reserves 4. Period start: Accumulated ordinary depreciation 5. Period start: Cumulative transferred reserves 6. Period start: Cumulative special depreciation 7. Period start: Cumulative unplanned depreciation 8. Period: Posted ordinary depreciation 9. Period: Posted special depreciation 10. Period: Posted unplanned depreciation 11. Value adjustment/write-up of transferred reserves 12. Value adjustment/write-up of ordinary depreciation 13. Value adjustment/write-up of special depreciation 14. Value adjustment/write-up of unplanned depreciation Context / Dimensions Requirements The following analytical dimensions are required: 1. Asset sub-number 2. Asset main number 3. Company code 4. Depreciation area real or derived 5. Depreciation area of asset State of Louisiana LaGov ERP Project Page 1134 of 1338
  61. 61. LaGov ERP Project Business Blueprint Time Characteristics: 1. Fiscal year/period 2. Fiscal year variant 3. Posting period 4. Fiscal year Security Requirements Currently we anticipate the use of 2 business content roles, which are: 1. Fixed Asset Manager 2. Capital Investment Manager Standard Queries 1. Value Comparison Between Depreciation Areas Data Flow Diagram State of Louisiana LaGov ERP Project Page 1135 of 1338
  62. 62. LaGov ERP Project Business Blueprint Team: BI BDD Name: AA – Transactions BDD Number: BIW-AA-BDD002-AA – Transactions Business Process Owner: Rhoama Speights Functional Lead (State): Will Kelly Functional Lead (Consultant): Ron Burke BACKGROUND AND SCOPE Introduction Asset Accounting is utilized for managing your company’s Fixed Assets. SAP allows you to categorize assets and to set values for depreciation calculations in each asset class. Scope/Detailed Definition This InfoCube contains all line items uploaded from the source system(s) from Asset Accounting InfoSources: 1. Transactions 2. Posted Depreciation (periodic values) Key Figure Requirements The Business Content key figures available are: 1. Acquisition value for transactions 2. Interest on transaction 3. Investment support on transaction 4. Ordinary depreciation on transaction 5. Transferred reserves on transaction 6. Revaluation on transaction 7. Revaluation of ordinary depreciation on transaction 8. Special depreciation on transaction 9. Unplanned depreciation on transaction 11. Transaction: Value adjustment/write-up on transferred reserves 12. Transaction: Value adjustment/write-up on ordinary depreciation 13. Transaction: Value adjustment/write-up on special depreciation 14. Transaction: Value adjustment/write-up on unplanned depreciation 15. Value adjustment on investment support 16. Value adjustment on revaluation of APC 17 Value adjustment on revaluation of ordinary depreciation State of Louisiana LaGov ERP Project Page 1136 of 1338
  63. 63. LaGov ERP Project Business Blueprint Context / Dimensions Requirements The following analytical dimensions are required: 1. Asset sub-number 2. Asset main number 3. Company code 4. Depreciation area real or derived 5. Depreciation area of asset 6. Number of asset line item in fiscal year 7. Asset transaction type Time Characteristics: 1. Fiscal year/period 2. Fiscal year variant 3. Posting period 4. Fiscal year Security Requirements Currently we anticipate the use of 2 business content roles, which are: 1. Fixed Asset Manager 2. Capital Investment Manager Standard Queries Relevant standard queries: 1. Asset Acquisitions 2. Asset Acquisitions on Quarterly Basis Data Flow Diagram State of Louisiana LaGov ERP Project Page 1137 of 1338
  64. 64. LaGov ERP Project Business Blueprint Team: BI BDD Name: AA – Annual Values BDD Number: BIW-AA-BDD003-AA – Annual Values Functional Lead (State): Will Kelly Functional Lead (Consultant): Ron Burke BACKGROUND AND SCOPE Introduction Asset Accounting is utilized for managing your company’s Fixed Assets. SAP allows you to categorize assets and to set values for depreciation calculations in each asset class. Scope/Detailed Definition This InfoCube contains all of the annual values uploaded from the source system(s) for Asset Accounting on the basis of planned depreciation. Accounting InfoSources: 1. Revaluation/Year 2. Investment Support Key Figure Requirements The Business Content key figures available are: 1. Cumulative acquisition value at fiscal year start (w/o investment support) 2. Accumulated ordinary depreciation 3. Cumulative transferred reserves 4. Cumulative special depreciation 5. Cumulative unplanned depreciation 6. Planned annual transfer of reserves 7. Planned annual ordinary depreciation 8. Planned annual special depreciation 9. Transactions affecting acquis. value (w/o inv. support) 10. Unplanned depreciation for year 11. Value adjustment/write-up of transferred reserves for year 12. Value adjustment and write-up on ordinary depreciation 13. Value adjustment and write-up on special depreciation 14. Value adjustment and write-up on unplanned depreciation 15. Cumulative revaluation on ordinary depreciation 16. Cumulative revaluation on replacement value 17. Planned revaluation of cumulative ordinary depreciation 18. Planned revaluation of replacement value 19. Value adjustment on revaluation of APC 20. Value adjustment on revaluation of ordinary depreciation 21. Cumulative investment grants 22. Investment grants for year 23. Value adjustment on investment support State of Louisiana LaGov ERP Project Page 1138 of 1338
  65. 65. LaGov ERP Project Business Blueprint Context / Dimensions Requirements The following analytical dimensions are required: 1. Asset sub-number 2. Asset main number 3. Company code 4. Depreciation area real or derived 5. Depreciation area of asset Time Characteristics: 1. Fiscal year 2. Fiscal year variant Security Requirements Currently we anticipate the use of 2 business content roles, which are: 1. Fixed Asset Manager 2. Capital Investment Manager Standard Queries Relevant standard queries: 1. Asset List 2. Value Comparison Between Depreciation Areas Data Flow Diagram State of Louisiana LaGov ERP Project Page 1139 of 1338

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