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Final Group Presentation

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  • 1. PROCUREMENT DIVISION (TET/FGP) Group Members: Sichao Wu Siva Sivappiragasam Rosemary Esedebe Weigan Liang Yuan Yu
  • 2. Software Category Chosen Procurement (TET/FGP)
    • Procurement Responsibilities:
    • Purchase Direct Materials
    • Purchase Indirect Materials
    • Purchase Services
    Implementing ERP @ PetPRO Means: Procurement operations need to be updated! We need E-Procurement! Software Category = Purchasing Software
  • 3. Purchasing Management eXtra (PMX) overview <bellwether software LLC> Procurement (TET/FGP) Purchasing Management eXtra is an end-to-end procurement system. It is a purely paperless mode. The software can be used as a stand-alone system, or it can be easily integrated with other systems to become an integral part of the work environment. Its modular design lets customers start with the modules they need now and add more when they are ready.
  • 4. Purchasing Management eXtra (PMX) overview <bellwether software LLC> Procurement (TET/FGP) Purchasing Management eXtra is available in both Express and Sequal Versions. Customers can also start with a single user or small multi-user license and later upgrade.
  • 5. Supplier Relationship Management Overview <EPIQ Software> Procurement (TET/FGP) Provides control on spending direct and indirect materials. Helps managers standardize procurement procedures. It is user friendly, flexible and includes powerful search tools. Gives a real time bidding and internet enabled automated negotiation. The software improves suppliers relationship and optimizes supplier performance and reduce costs. SRM is a web-based system that gives buyers, managers and other people in the organization access to procurement information.
  • 6. Effects of Implementation Procurement (TET/FGP) The new technology will allow us to: eProcurement helps businesses standardize the way transactions are made. Access to information as it is entered in multiple databases in an organization. They don’t need to wait a day for access to orders, inventory data, return approvals, and more. Access to real-time data and procurement information helps businesses reduce returns and overall product support costs. New software simplifies the number of tasks that take place. Standardization, gives managers superior control of purchasing tasks. Optimizes productivity, reduces administrative costs and helps control and predict spending by giving us a measurable standard for procurement tasks. Powerful data tools enable personnel to make quicker, better decisions. This saves time and money, and leads to improved customer satisfaction.
  • 7. Feature Comparison (Pros and Cons) Procurement (TET/FGP) High Low Compatibility Windows NT, Server, XP Linux or Unix Operating System Requirements Cross country, govm't, edu., Manuf. & Finance etc Manufacturing Co. Usage Easy & Fast Easy & Fast Flexibility and Usability Faster Faster Access to Info Shorter Longer Implementation Period Yes Yes Web - Based Yes Yes Allows for Suppliers Bidding Yes No Implements ERP Low High Cost Bellwether Software Corp. Epiq Technologies Inc. Manufacturer Purchasing management eXtra Supplier Relationship Management Category
  • 8. Comparison Using Technology Evaluation Template Procurement (TET/FGP) Comparison of Mandatory Requirements 3 3     2 Total 1   6       1 5       1 4     1   3       1 2     1   1 mr Supplier Relationship Management 6       1 Total 1   6     1   5     1   4     1   3     1   2     1   1 mr Purchasing Management eXtra Y N Requirement ID Requirement Type Software   Meets Condition     Count of Meets Condition
  • 9. Comparison Using Technology Evaluation Template Procurement (TET/FGP) Comparison of Rated Requirements 42 49     Grand Total 2 1 24     2 3 23     3 3 22     3 2 21 vr   3 3 12     1 3 11     3 3 10     3 3 9     3 3 8     2 3 7 uir   1 3 14     3 3 13 tr   3 3 20 sr   3 1 19     2 3 18     3 3 17     1 3 16     1 3 15 fur rr Supplier Relationship Management Purchasing Management eXtra Requirement ID Requirement Sub-Type Requirement Type   Software     Sum of Value
  • 10. Comparison Using Technology Evaluation Template Procurement (TET/FGP) Comparison of Financial Requirements 79845 10090   Grand Total 0 0 29   0 0 28   0 90 27   80 0 26   79765 10000 25 fir Supplier Relationship Management Purchasing Management eXtra Requirement ID Requirement Type   Software   Sum of Value
  • 11. Suggested Solution Procurement (TET/FGP) According to the results from the technology evaluation template: Purchasing Management eXtra seems to have more potential: Results from the comparison of the rated requirements state that: Results from the comparison of the mandatory requirements state that: Results from the comparison of the financial requirements state that: SRM=42 PMX=49     Total Score SRM meets only 3 MR PMX meets all MR 6     Total Score SRM = $79845 PMX=$10,090     Total Cost
  • 12. Suggested Solution Procurement (TET/FGP) Our Feature Comparison Table helped us confirm the decision and also helped to confirm that the technology evaluation template does work. High Low Compatibility Windows NT, Server, XP Linux or Unix Operating System Requirements Cross country, govm't, edu., Manuf. & Finance etc Manufacturing Co. Usage Easy & Fast Easy & Fast Flexibility and Usability Faster Faster Access to Info Shorter Longer Implementation Period Yes Yes Web- Based Yes Yes Allows for Suppliers Bidding Yes No Implements ERP Low High Cost Bellwether Software Corp. Epiq Technologies Inc. Manufacturer Purchasing management eXtra Supplier Relationship Management Category
  • 13. Template Evaluation Procurement (TET/FGP) PROS (What Worked Well) User Interface, Functional, Security and Vendor Capability requirements from the template can provides a helpful comparison of the features of the software packages. Financial Requirements are good to have in order to assess which software package would save more costs.
  • 14. Template Evaluation Procurement (TET/FGP) CONS (What Did Not Work Well) Fields should also be added in relation to additional features, so that these can be taken into consideration when deciding which software to implement.` There needs to be some additional fields which include information about testimonials by current customers which have used the software. This would help decision making because it would allow us to look at other evaluations by other companies. The Technology Sub-Requirement of Rate field should provide more detailed information about the implementation of software for comparison use, such as whether it is easy or hard to implement. In the Mandatory Requirements, the field that contains information as to which operating system, software can be implemented on, only Microsoft Windows is included, but other types of operating systems such as Linux or Unix are not mentioned.
  • 15. Conclusion Procurement (TET/FGP) We thank you for your time and we hope that this presentation was informative. T H E E N D