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  • Preventive Maintenance Software

    Your supply chain is a complex operation consisting of multiple people and many moving parts. As strong as your own team is, you are constantly impacted by your suppliers and customers. Not many truly understand the challenges you face ensuring that everything including raw materials, manufacturing, inventory, equipment and assets are all in place and functioning to meet the customer's expectations.
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  • 1. Iftikhar Nadeem Raed Project Manager November 8, 2006 Project Raed: [ An Update for the University Community ]
  • 2. A copy of this presentation will be available on www.kfupm.edu.sa/erp
  • 3. AGENDA
    • Mission and Vision
    • Goals of the Project
    • Benefits of the ERP Systems
    • Organization Structure
    • ERP Systems at KFUPM
    • Student Systems
    • Business Systems
    • Awareness and Training Programs
    • Q&A
  • 4. Mission of the Project To improve, enable, and integrate academic and administrative processes of the University
  • 5. Vision of the Project
    • To adopt and sustain the best information technology enabled business processes in order to support the most productive environment for learning, innovation, and research
  • 6. Goals of the Project
    • Improve effectiveness and efficiency of academic and administrative processes
    • Improve support for decision making
    • Enhance availability and access to timely and reliable information
    • Enhance professional capabilities of human resources
    • Improve quality of services for all stakeholders
    • Enhance accountability of personnel, and integrity of processes and information
  • 7. What’s an ERP System? Set of application software that brings financial, distribution, manufacturing, and other business functions into balance. It extends horizontally across the company’s business functions and vertically throughout the company’s supply chain. Source: Gartner
  • 8.
    • Alignment with University strategy
    • Improved responsiveness
    • Enhanced organizational flexibility
    • Improved decision-making capabilities
    • Support for “IS Governance”
    • Human Capital Improvement
    • Improved accountability and transparency
    Strategic Benefits
  • 9.
    • Leveraging of global leading practices
    • Higher efficiency and productivity
    • Improved cycle time / accuracy
    • Integration
    • Visibility of process
    • Improved data quality
    Operational Benefits
  • 10.
    • Leverage international “leading practices” instead of “reinventing the wheel”
    • Integrated package forces a process focus approach to implementation
    • Globally maintained “integrated package” reduces cost, effort and skills required to maintain/enhance systems.
    • Centralised application security
    • Less ‘programming’
    Technical Benefits
  • 11. Financial Benefits
    • Savings in inventories, personnel, total logistics costs, procurement costs, etc
    • Reduced assets deployed
    • Reduced staff costs
    • Improved cash flow
    • Increased stakeholders value
  • 12. Functional Scope of Work
    • Academics Modules
    • Admission & registration
    • Student affairs
      • 2.1 Student Housing
      • 2.2 Student Services
      • 2.3 Coop & Summer Training
      • 2.5 Counseling & Advising
      • 2.6 Student Fund
      • 2.7 Alumni Services
    • Applied Research
    • Scientific Research
    • Graduate Studies
    • IT Modules
    • Document management system
    • University portal
    • Business intelligence
    • Administrative Modules
    • General ledger
    • Accounts payables
    • Accounts receivables
    • Cash management
    • Fixed assets
    • Costing & budgeting
    • Inventory management
    • Warehouse management
    • Purchasing
    • Project accounting
    • Maintenance management
    • Faculty Affairs
    • Staff Affairs
    • Payroll
    • F&P Services
    • Support services
      • Office and Housing Services
      • Medical Services
      • Food Services
      • Safety and Security Services
      • Transportation Services
      • Book Stores
  • 13. Work Breakdown Structure
  • 14. Organization of the Project Leadership Team Executive Steering Committee Project Management Team Implementation Group 1 Implementation Group 2 Implementation Group n
  • 15. ERP Systems Business Systems Project Student Systems Project Business Intelligence Project
  • 16. Student Systems
      • Admissions
      • Graduate Studies
      • Registration
      • Student Housing
      • Student Services & Activities
      • Coop & Summer Training
      • Counseling & Advising
      • Student Fund
      • Alumni Services
  • 17. Business Systems
    • Finance
    • Faculty & Personnel Affairs
    • Applied Research
    • Scientific Research
    • Projects
    • Purchasing
    • Storehouse
    • Maintenance
    • Book Department
    • Administrative Affairs
    • Safety & Security
    • Food Services
    • Public Relations & Information
    • Housing & Office Services
  • 18. Finance
    • Single Chart of Accounts
    • Hierarchical Cost Center for better reporting
    • Accrual basis of Accounting facilitating
    • Reflection of the true financial status of the organization
    • Better control over Receivables and Payables
    • MOF reporting to continue on Cash Basis
    • Real time budget checking
    • Better tracking of Fixed Assets and its depreciation
    • Improved visibility of the inventory on hand
    • Journal approvals automated through the system
  • 19. Faculty & Personnel Affairs
    • E-Recruitment
    • HOD self-services
    • Employee self-services
      • Business trips
      • Vacation & ticket requests
      • Scholarship requests
      • Request for training programs
      • Summer work for faculty
      • Committee meetings
      • Overtime requests
      • Online pay slips
      • Online personal information update
  • 20. Faculty & Personnel Affairs
    • Online evaluations
      • Faculty
      • Staff
      • Labor
    • Maintenance of supervisory hierarchy
    • Quick pay
    • Integration between HR & payroll processes
    • Integration between payroll and finance
  • 21. Applied Research
    • Create, Approve and Track Proposals
    • Capture Cost Budget and Interface to General Ledger
    • Online Travel, Per diem, Over time Payments
    • Customer Invoicing and tracking outstanding invoices
    • Project Management – Work plan, Issues, Project Status
    • Online Inquiry of Financial and Project Data
    • Integration with HR, Purchasing and Finance
  • 22. Scientific Research
    • Create, Approve and Track Proposals
    • Integration with E-Review System
    • Capture Detailed Cost Budget
    • Online Travel, Per diem, Over time Payments
    • Project Management – Work plan, Issues, Project Status
    • Online Inquiry of Financial and Project Data
    • Integration with HR, Purchasing and Finance
    • Online Conference and Trip Reports
  • 23. Projects
    • Create, Approve and Track Proposals
    • Capture Cost Budget
    • Track contracts with vendors
    • Project Management – Work plan, Issues, Project Status
    • Collect Construction-in-Progress Cost
    • Online Inquiry of Financial and Project Data
    • Integration with HR, Purchasing and Finance
    • Capitalize Assets
  • 24. Scientific Research Data and Process Integration with Human Resource, Finance, Purchasing and e-Review System Real time Data Inquiry based on the Accrual Accounting System Project Management features to track Work Plan, Issues, Change Orders and Project Progress Reports Reduction in Approval Cycles, due to Online Approvals embedded Online Conference and Trip Report Requests and Approval
  • 25. Projects
    • Data and Process Integration with Human Resource,
    • Finance and Purchasing
    • Project Management features to track Work Plan,
    • Submittals, Request for Inspection and Progress Reports
    • Reduction in Approval Cycles, due to Online Approvals
    • embedded
    • Collect Construction in Progress Cost, Create Asset Lines
    • and Interface to Fixed Assets
    • Real time Data Inquiry
  • 26. Purchasing and Storehouse
    • Online item inquiry and PR submission
    • Centralized items management
    • Online PR approval
    • Quotation analysis and technical evaluation
    • Maintenance of suppliers master
    • Online approval of Purchase Order
    • Online P.O. status inquiry
    • Inspection and receiving of materials
    • Integration with Finance
  • 27. Maintenance
    • Online Work Request
    • Asset Maintenance history
    • Preventive Maintenance
    • Detailed Spare Part List for each Asset
    • Integration with Finance/Purchase/Stores
    • Quick and Detailed Report
    • Accurate reporting of maintenance cost
  • 28. Book Department
  • 29. Administrative Affairs
    • Available Cars for U drive, RI Car, Bus Transportation
    • Billing RI Car Rentals integrated with Finance
    • Phone Inquiry Directory for Operators
    • License renewal tracking for Car Section
    • Tracking Copying of Academic papers
    • Tracking Petrol expenses department wise
  • 30. Safety & Security
    • Maintenance of critical safety assets
    • Recording and reporting of safety incidents
    • Recording and reporting of security incidents
    • Online request for car permits
    • Issuance and maintenance of car stickers
    • Integration with Payroll
  • 31. Food Services
    • Online requests for food services
    • Implementation of POS system
    • Integration with Inventory and Finance
  • 32. Housing & Office Services
    • Housing processes
    • Office services processes
    • Landscaping processes
  • 33. Public Relations & Information Online Request for Appointment, Journalist, Photographer Online confirmation and approval of Requests Management of gifts and souvenirs
  • 34. Awareness & Training Programs
    • Awareness Seminars
    • Website
    • Posters and catalogs
    • Newsletters
    • Training of key users
    • Training of end users/designated persons
    • Online training
    • ERP Support Center
  • 35. Team Raed : Enabling Change