Managing Content in Drupal with Workbench

Managing Content in Drupal with Workbench George DeMet & Steve Persch Katie Staveley Palantir.net Acquia

Managing Contentin Drupal withWorkbenchGeorge DeMet and Steve PerschPalantir.net

About Palantir.net•  Founded in 1996; working with Drupal since 2006•  Web strategy, design, and development ﬁrm•  Team of senior-level Drupal and Web experts•  Leading contributors to Drupal core, contributed modules, and community•  Enterprise Select Acquia Partner

Why Workbench?•  Drupal lacked an out-of-the-box uniﬁed interface for workﬂow, moderation, and access control.•  Many organizations have multiple content managers with different levels of responsibility and technical expertise•  Workbench enables content managers to focus on their content, not on learning how to use Drupal

Public vs. Administrative http://drupal.org

Drupal 7 administrative theme

Stock Drupal 7 content page

The main Workbench module

Workbench Modules•  Workbench•  Workbench Moderation•  Workbench Access•  Workbench Files and Media (not covered today)

Alternative create content page

Workbench ModerationChanged to

“Forward Revisions”

Additional default Views

Workbench AccessSections content for administrators

Museum’s Whale Songs kiosk•  Physically in the gift shop•  Publicly listed with gift shop on website•  Administratively still an “exhibit” http://en.wikipedia.org/wiki/File:Humpback_stellwagen_edit.jpg

Workbench Access hierarchy•  The University •  College of Arts and Sciences •  English Department •  Biology Department •  Student genome blog •  Psychology Department •  School of Medicine •  Dentistry •  Nursing •  General Medicine

The Millennium Falcon Blog http://www.starwarsart.org/2011/06/han-and-chewie-watercolor-for-han- and.html

The Millennium Falcon culture•  Decisions made quickly•  Deep trust between Han and Chewbacca•  They have some specialized tasks•  Roles aren’t enforced with overt structure http://www.starwarsart.org/2011/06/han-and-chewie-calvin-and- hobbes-for.html

http://www.starwarsart.org/2011/10/cool-han-solo-by-target.html

No need for Workbench Access•  There are no internal divisions http://www.starwarsart.org/2011/06/han-and-chewie-art-weekends.html

Same Drupal roles

Standard Workbench Moderation

The Rebel Alliance Blog http://www.starwarsart.org/2012/04/cool-x-wing-crew-star-wars-art.html

Rebel culture culture•  Relatively ﬂat organization•  High proﬁle, in demand leaders•  Lots of turn over•  Trusting yet suspicious •  Specialization http://www.starwarsart.org/2012/03/fun-princess-leia-ad-art-on-star- wars.html

Stock “My Workbench” http://www.starwarsart.org/2012/02/jabba-presents-nice-r2-spray- paint.html

Front-end taxonomy

Big-name bloggers“Traps and how to avoid them” http://www.starwarsart.org/2012/03/admiral-ackbar-portrait.html

Rebel Gatekeepers http://www.starwarsart.org/2012/01/fun-endor-postcard-love-c3p0s- man-purse.html

Workbench Moderation states Needs Dra$ Published Review http://www.starwarsart.org/2012/04/awesome-realistic-obi-wan-kenobi-star.html http://www.starwarsart.org/2012/03/c3po-art-continuous-line-drawing-on.html http://www.starwarsart.org/2009/11/star-wars-character-bio-of-day-wicket_25.html

The Empire Blog http://www.starwarsart.org/2011/04/awesome-tie-pilot-from-behind.html

Imperial culture•  Highly structured•  Strict hierarchy•  Monolithic to outsiders http://www.starwarsart.org/2012/01/awesome-retro-star-wars-art- empire.html

Workbench Access sectionsMaps directly to Empire hierarchy

Workbench Moderation statesMaps directly to user roles

Notiﬁcations through Rules (dev version)

Override with Panels

The Emperor wants to know all

Moff ‘My Workbench’ http://www.starwarsart.org/2011/09/awesome-emperor.html

Upcoming WorkbenchModeration features•  Nonlinear approvals•  Fields on the state change itself•  Varying workﬂows on arbitrary conditions•  Ctools-powered exportability

“The more you tighten your grip, the morenodes will slip through your ﬁngers” http://www.starwarsart.org/2011/03/cool-empire-sb-star-wars-art.html

Thanks!•  George DeMet•  demet@palantir.net"•  Steve Persch•  persch@palantir.net"•  Visit us at www.palantir.net•  Follow us on Twitter: @palantir

Acquia is Hiring •  Do you love working with Drupal? •  Acquia is hiring in North America and Europe •  Engineering •  Design •  Client Advisors •  Sales and Marketing •  Finance and Operation http://acquia.com/careers

Questions Acquia: http://www.acquia.com Contact: sales@acquia.com or 888.9.ACQUIA Follow us: @acquia Palantir.net: www.palantir.net George DeMet: demet@palantir.net Steve Persch: persch@palantir.net Follow us: @palantir Today’s webinar recording will be posted to: http://acquia.com/resources/recorded_webinars

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