Losing thedocument battle?Alfresco and Drupal to manage contentcreation, collaboration and publishing 2/20/2013 Joe Tong, Partner Marketing Ian Norton, Sr Web Architect
About Ian NortonSenior Web Architect @ Alfresco•8 years web content management experience.•Maintainer of the Drupal CMIS API project.•Author Drupal CMIS project.•Alfresco.com, Partners, Alfresco DevCon
About Joe TongChannel Marketing Manager @ Alfresco•8 years software marketing experience.•Works with SI and Technology partners.•Red Hat, JBoss, IBM experience
Overview• Losing the document battle?• Alfresco overview• Use Alfresco to manage document creation, collaboration and publishing.• Use Drupal to manage displaying content online• Content on website automatically updated.
“Alfresco provides us with a“…publish new content quickly, platform for retaining andpush ownership and responsibility managing our most criticalout to each publishing unit, and documents—student records.”provide total site control withminimal IT involvement.” “…staff can finally work together no“Users can easily search and find matter where they are and nothe documents they need and we matter what device they use. Wecan set controls to ensure that the can now easily share ideas andappropriate content is visible to collaborate. It was like going fromindividual users.” riding a bicycle to driving a Ferrari.”
The Alfresco difference isopen with no lock-in! Performance Flexibility Integration Value
Why Drupal?• Gained momentum in 2005.• 20,000+ modules (at February 2013).• Used largely on a LAMP stack, also works with IIS, PostgreSQL, SQLite.• Customers include eBay, The Economist & Cern,• Alfresco Partners, Forums, Team & DevCon.
Why Alfresco?• Founded in 2005.• Java based.• Customers include NASA, Fox, Saks Fifth Avenue, KLM.• Document management and business processes.
The Challenge• Accurate, up to date information on our websites.• Easy presentation management, ability to create web copy for non technical users.• Simple to workflow, collaborate and update documents.
Cloud Collaboration• Devcon speakers were external to the organization.• Using Alfresco Cloud they were able to share presentations via Drupal Devcon website.• No accounts needed in Drupal, all handled with one folder in Alfresco.• Updates to presentations automatically synchronized to DevCon website. 18
What is CMIS?• Content Management Interoperability Services• Common standard for content management services• Backed by Alfresco, IBM, Microsoft, Adobe, OpenText + more.
How we used CMIS• Create and collaborate on documents in Alfresco.• Drupal system user setup with basic view only rights.• Create a folder in Alfresco, map folder contents to a Drupal block or node as a field.• Demo
Demo• Demo shows how to add cmis content into Drupal content types.• Adding content in Alfresco,• Work-flowing content to approved stage, content is then accessible via Drupal front end.
Demo part 2• What happens when a document is removed• What happens when a document is edited, Google Docs amend an error on a document.• Available in Alfresco Community, Enterprise and Alfresco In the Cloud.