Build a Winning Conference Site with COD and Drupal

Build a Winning Site withCOD and DrupalJohn CarioneAcquia, Inc.Senior Director, SolutionsEzra GildesgameAcquia, IncProduct ManagerJeff MannOnline DirectorEnergy Action Coalition

What is a Drupal Distribution?• A preconfigured Drupal site out of the box.• Technical Components: • Modules • Theme(s) • Configuration • Views, Content types, etc.

Drupal: A Comprehensive Platform C ommun C o nte nt it y C omme r c e

Key COD Features• Create personalized custom session scheduling• Smooth registration/checkout workflows• 1-click Conference administration menus• Session moderation and speaker contacts• Robust mobile application support• Display a robust configurable event schedule, with multiple tracks.• Execute automated sponsorships• Easy Birds of a Feather Scheduling

Customizable Scheduling

Registration Workflow

1 – Click Conference Administration

Session Moderation

Every DrupalCon since Chicago 2011 ...and most DrupalCamp sites

Codestrong•Attendees: ~4,000•Focus: Appcelerator’s mobile app framework•Location: San Francisco•Built by: GVS & Advomatic

EORTC •Attendees: 300 •Presenters: 23 Sessions: 5 •Focus: Curing cancer (Communication of clinical cancerresearch with oncologists and health professionals) •Location: Brussels, Belgium

Power Shift 2011Jeff MannOnline DirectorEnergy Action Coalition

Energy Action Coalition• Founded in 2004• Coalition of 50 youth-led environmental and social justice organizations working together to build the youth clean energy and climate movement.• Work with hundreds of campus and community groups, dozens of state networks, and hundreds of thousands of young people nationwide• Rapidly growing movement achieving significant victories at the local, state, and national levels in the United States and Canada.

Power Shift 2011 Conference• Third national summit hosted by EAC• Brought over 10,000 young people to Washington, DC to train, launch campaigns, and take bold action to create a clean energy economy• Largest grassroots organizer training in history

Challenges with Previous Systems• Previously used a mishmash of one-off sites, CRM sign-up pages, google docs, and third-party event tools (RegOnline)• Lack of flexibility for registration workflow and group registration, required workarounds that burdened attendees and staff• Did not meet needs for logistical coordination such as volunteer recruitment and capacity planning for session space• Limited ability to engage attendees before and after the conference• Essentially recreating the wheel for each conference

Implementation Goals of PowerShift2011.org• Custom registration workflow including group registration options• Automate tasks such as volunteer recruitment, food preferences and housing/ride shares which can otherwise overwhelm limited staff capacity• Community features to keep our network engaged before and after the conference• Reusable for future conferences and events

Group Registration• Many attendees come in groups through their school or other organization• Needed to allow groups to signup and pre-pay without requiring names for all attendees ahead of time• Solution: Using uc_coupon module, allowed group leaders to purchase and distribute a group code which could be used for individual registrations, and allowed group leaders to manage the attendees in their group

Handling Last Minute Room Changes• Problem: Since the paper programs had to go to print before we could get all the room assignments figured out.• Powershift printed the ids of the sessions instead so that people could match it up with room numbers on the mobile site or by texting AGENDA [nid] into our SMS platform

COD Mobile – Power Shift• Login Form • Redirect to authenticated user home page• Twitter Link: • Simple link to Twitter mobile• News • Top 2 or 3 stories• MySchedule • Specific mobile page for show time, session title, room.

COD Mobile – Power Shift• Sponsors: • Sponsor logos• Sessions: • Simplified sessions view • Public access to view sessions

COD Mobile – Power Shift• News or Blog Landing • Content preview, title/author, and posts• Location: • Static Maps

Results: Community Engagement• At registration, each attendee received a user account allowing them to connect with each other, utilize the sites ride share, housing board, and agenda tools, and post to the community blog• Re-branded the site as WeArePowerShift.org - using the conference as a springboard to launch a new grassroots- driven online community for the youth climate movement• 962 blog posts by 316 authors since the conference - not possible with hosted/non integrated solutions

Power Shift and COD DemosEzra GildesgameAcquia, Inc.Product Manager

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Build a Winning Conference Site with COD and Drupal

by Acquia on Jul 19, 2012

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Build a Winning Conference Site with COD and Drupal Presentation Transcript