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Office 2007 Seminar

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Microsoft Office Professional 2007 is a complete, easy-to-use suite of productivity and information management software that helps you save time and stay organized.

Microsoft Office Professional 2007 is a complete, easy-to-use suite of productivity and information management software that helps you save time and stay organized.

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  • Welcome to Microsoft® Office Professional 2007, the suite of Microsoft Office system products designed with business professionals in mind. Office Professional 2007 helps business professionals like you save time and stay organized with powerful and easy-to-use tools for managing customer information and marketing activities, analyzing and reporting business information, and producing professional-quality communications.Reduce the time you spend on routine tasksManage all your contact and customer information in one place Produce professional marketing materials and campaigns in-houseSimplify information analysis and reporting
  • Purpose of this slide: To focus attention on the key elements of the new UI and reinforce the key benefits.Talking Points:The key elements that illustrate the Results oriented design are the way features are organized around the task that people do in the applications and the use of Galleries to present a selection of results that users an simply click on. The key benefit here is that a user can spend more of their time focused on their work rather than wasting time trying to figure out how to get the application to do what they want it to do.By replacing the menus and toolbars with the RIBBON, using TABS to organize commands based on the activities specific to the application and using CONTEXTUAL TABS to bring forward specialized functionality when needed we make it easier for users to find and discover productivity-enhancing features.By introducing GALLERIES that reduce the needed to figure out how to ‘operate’ complicated dialog boxes, introducing LIVE PREVIEW that reduces the need to make and undo formatting changes over and over and introducing enhanced ScreenTips that do a much better job of explaining what features do we enable users to use the applications with greater confidence and proficiency while reducing application level support calls to the help desk.Now lets take a look at the new UI. Next SlideIdeally you would demo the new UI at this point, the following slides are provided if that is not possible.
  • Despite what you might hear, the process is trickier than you might hope
  • A Microsoftee will tell you that deploying Office 2007 is as simple as adding it to a WIM (Windows Imaging Format) file. Theoretically, we don’t disagree, but practically, no way, no how. You’ll need additional tools for this job, and the best places to look are Microsoft’s BDD (Business Desktop Deployment) 2007 kit and the Office 2007 Resource Kit (see also the Test Center Analysis "Microsoft tools ease Vista deployment").A key tool in BDD for Office migrators is the OMPM (Office Migration Planning Manager), which allows admins to scan larger environments to find out what Office apps are running, what versions they are, and what file types and exist. This will let you know who can receive an Office 2007 upgrade, what that upgrade will entail, and whether or not you need to migrate any of the data.Actually deploying Office 2007 is done using the same BDD tools as those used to deploy Vista, since the basic process is simply to make Office 2007 part of the base Vista WIM file installation.Getting Office 2007 into a WIM file begins with installing all the files from your Office DVD to a network directory.Now you launch the Office Customization Tool by running setup off the command line. A series of broad customization options will pop up in a pane, from which you can drill down to more detailed options. When you’re done making your customizations, you can save the whole thing as an add-on file, which Setup will look for when it’s run off this network installation point.You’ll install this customized version when you’re creating a Vista master installation — before snapping a disk image. Test your Vista customizations first, then run your Office installation. Now test your Office customizations the same way. If everything shakes out, simply snap a WIM image and you’re ready to deploy.That covers raw installations, but not upgrading. Microsoft, however, recommends such ground-up installations — as do we after attempting an “upgrade” installation of Vista. Blowing away everything on each machine and beginning from the ground up results in a faster, more stable install.Fortunately, Microsoft’s USMT (User State Migration Toolkit) eases upgrading from Office 2003 to Office 2007 this way. But using USMT doesn’t excuse you from a significant planning phase — Office 2007 introduces a new file format that’s incompatible with Office 2003 and Office 2000. For companies rolling out Office 2007 in bits and pieces (i.e., department by department), this can create real problems for people working on the same document.You can handle this only two ways: First, simply educate your Office 2007 users to always select the Office 2003 file format option when saving. Easy, but that human-error factor has buried so many of us on IT boot hill. Alternatively, you can install the Microsoft Office Compatibility Pack on PCs still running Office 2003. This allows those PCs to take files in the Office 2007 format, convert them to 2003 and then work with them. Of course, they’ll stay in the older format after that, so if Office 2007 users pick them up again, there might be a bit of initial confusion.Overall, Microsoft has done a decent job anticipating users’ Office 2007 deployment needs and providing tools to manage them. Deploying as part of a WIM image is definitely a plus; however, we couldn’t edit the customization settings on an existing Office 2007 WIM installation the way we could with Vista. (At least, we couldn’t find an easy way to do it.) Best simply to make a WIM image for largely different Office installations.
  • You probably wish you didn’t have to spend any of your training budget on marketing. Wouldn’t you rather focus your resources on developingtop-quality learning? The reality is that if you don’t have marketing, you don’t get heard at all.Kevin Costner thought that if you built it, they would come, but this is only true in the corn fields of Iowa. Building great training is usuallyonly half the battle; the other half is getting your workforce to take advantage of it. Unfortunately, like most people, your workforce is sobombarded by marketing messages that unless those messages are carefully planned and executed, they won’t even hear them. Marketing must be an essential part of any successful training program.
  • 1. Get executive backing.This may not sound like marketing, but it’s the best possible way to “sell” your classes. Getting executive buy-in means that you convince your company’s leaders to endorse your program, actively promote it … and possibly even require it. Rather than send an email asking them to register, why don’t you have your CEO or another top-level executive email a meeting planner inviting everyone to attend the class. Most sane employees will jump to respond to this … and attend the training as well. We all know how important executive buy-in is, but it’s critical to place this at the very top of your list. This step might take lots of work and follow-up, but it’s worth it.2. Make it easy.A widely known truth in marketing (and sales) is that when you make it easier for your customers to buy, your sales will increase. It’s that simple. It can be very frustrating for consumers to deal with organizations that make it more difficult than it should be to take advantage of their products or services. Have you ever tried to buy something over the web and just gave up because you were confused by the process or had to go through countless screens to complete the order? If the vendor took a moment to step into your shoes, they would see why they’re loosing sales. The problem is that the vendor is thinking from their perspective, not the perspective of their customers. Step out of your shoes for a moment and into your customers’ ways of thinking. This can sometimes be pretty challenging, but you’ll quickly see where you can make improvements that your customers will notice.3. Use email.Nobody likes spam. There’s no question, however that email can generate the biggest bang for the buck. But, there are a few important things to consider:a. Every email needs to add value: You have to make it clear “What’s in it for them” and provide information that will be perceived as valuable. Otherwise, they’ll call it spam. eNewsletters work well for this.b. Send the right message to the right person: Although it’s tempting to send mass emails to everyone in your company, it’s more important that you target the right message to the right person. If you’re offering IT training, send it only to the IT department. However, don’t get too bogged down in breaking up your database into too many groups. This can make emailing so time consuming that you might never send out enough emails to make it worth the time you spent.c. Make it easy to opt-out: In each email, give them an easy way to opt-out. If you do this, it nearly always satisfies those people who might have otherwise complained about your email.d. Plan at least six months in advance: Put together a simple schedule that contains the content of each email, when they will be emailed, and to whom. This will increase the chance that your emails will actually be done and that they will be sent on a consistent basis.
  • 4. Publish an eNewsletter.It’s an email, but it’s not as easy to produce as an email. eNewsletters are usually very effective and are generally perceived as valuable communications by most people. The problem is that they take a lot of time to produce and are hard to sustain over time. Here are some tricks to help guarantee your first eNewsletter won’t be your last.a. Don’t be overly ambitious: The eNewsletter highway is paved with eNewsletters that were produced once and never heard from again. Start with a quarterly newsletter, which is fairly realistic. If it works well, you can always increase your frequency to every other month.b. Get help from your training suppliers: Training suppliers have a vested interest in making you successful. The good suppliers have the tools, articles, and expertise to help produce and distribute your eNewsletter.c. Write it yourself: Newsletters are not difficult if you’re doing it yourself. Getting others to write articles and deliver them on time can be like pulling teeth. If you can’t manage the eNewsletter yourself, make sure that the person in charge has a vested interest in its success and is willing to commit the time it takes.5. Conduct seminars … and webinars:As a training person, using seminars as a marketing tool is a natural extension of your expertise. The added benefit of an event like a seminar is that it’s an opportunity to showcase what you do, which gives your customer tangible proof that you offer a good service. But remember, you must add value. The success of a seminar is determined mostly by how interesting the topic looks to your customer. Self-serving topics make for very small attendance.6. Take advantage of all “free” opportunities.There are lots of unique communications channels in your company that will help get your message out. Each company is different, but most have bulletin boards, intranets, newsletters, company events, vendor fairs, etc. Sometimes, you just have to ask to be included to get some valuable free exposure.The good news is that effective marketing can pay off big-time for your training programs. The bad news is that it can be challenging and time consuming. However, if you stick to proven techniques and plan things out well in advance, you can get a return that will elevate your training program to the next level.
  • Transcript

    • 1. HOW to smoothly transition to Microsoft office 2007
      A tour of new features and training best practices
    • 2. Agenda
      Introducing Microsoft Office 2007
      Application Overviews
      Implementation Strategies
      Training Best Practices
    • 3. What is Office Professional?
      Microsoft Office Professional 2007 is a complete, easy-to-use suite of productivity and information management software that helps you save time and stay organized
    • 4. What’s Included with Office Pro 2007
      Office Professional 2007 is the new release of familiar Microsoft productivity and information-management software. The Office Professional suite includes:
      Microsoft Office Access for database creation and reporting
      Microsoft Office Excel® for spreadsheet creation and analysis
      Microsoft Office Word for document creation
      Microsoft Office PowerPoint® for presentation creation
      Microsoft Office Publisher for creation of marketing materials and campaigns
      Microsoft Office Outlook® with Business Contact Managerfor contact and customer management
    • 5. New User Interface
      Why Microsoft redesigned the user interface
      Menu and toolbars were burdened with too many commands
      Users had difficulty finding and using productivity-enhancing features
      Results-oriented design goals
      Make the software easier to use
      Help people save time
      Make it easier to discover more of the functionality people need in Microsoft Office
      Support the creation of great-looking, more effective documents
    • 6. New User Interface (Cont’d)
      • Redesign is results-oriented
      • 7. Features organized by user task
      • 8. Galleries present selection of results
      • 9. Features are easier to find
      • 10. Menus and toolbars replaced with the tabbed Ribbon
      • 11. Tabs organize features according to activity specific to program
      • 12. Contextual tabs reveal specialized features when needed
      • 13. Features are easier to use
      • 14. Galleries reduce need to operate dialog boxes
      • 15. Live Preview shows changes prior to applying formatting effects
      • 16. Enhanced ScreenTips include graphics and guidance on feature usage
      • 17. Users achieve what they want instead of wasting time figuring out how to use the program
      • 18. Users more easily discover new features and spend less time searching for commands
      • 19. Users have increased confidence and proficiency using Microsoft Office programs; helpdesk calls are reduced
      Innovations
      Benefits
    • 20. Ribbon replaces menus and toolbars
      Command tabs organized by activity
      Key Components of New User Interface
      Clean, uncluttered workspace
    • 21. Contextual tabs
      present specialized
      features when
      needed
      Key Components of New User Interface (Cont’d)
    • 22. Gallery presents user with a selection of desired outcomes
      Key Components of New User Interface (Cont’d)
    • 23. Key Benefits
      Save time and stay organized
      New user interface makes it easier and faster to find and use the software features you need to complete tasks
      Manage contact and customer information in one place
      Simplify lead and customer management with easy-to-use capabilities within the familiar Outlook environment
      Produce designer-quality marketing materials and campaigns in-house
      Create professional-quality materials, and manage marketing activities in-house
      Simplify information analysis and reporting
      Easily create databases and reports, and analyze critical business information
    • 24. Key Improvements
      Innovations in Office Professional 2007 programs
      Excel. New conditional formatting, new charting, easier-to-use PivotTable® capabilities, and more
      Word. New Building Blocks to streamline content reuse, more professional formatting, and more
      Access. New redesigned menus and commands, new tracking application templates, simplified report design, and more
      Outlook with Business Contact Manager. Improved task management, task and calendar integration, improved e-mail search and filter, and more. New marketing campaigns, project management, customization, reports, accounting integration, and more
      PowerPoint. New intelligent diagramming, new graphics, streamlined slide reuse, and more
      Publisher. New business identity capability, professionally designed templates, improved content reuse, and more
    • 25. Excel 2007
      Create more professional reports, and analyze and visualize information
      New! User interface improves professional formatting
      New! Redesigned charting engine for more professional graphs
      New! Conditional formatting data-visualization tools
      Improved! PivotTable and PivotChart® tools
    • 26. Word 2007
      Create and share more professional-looking documents
      New!Building Blocks streamline content reuse
      New!High-impact graphics are easier to use
      New!Quick Styles and Document Themes forfaster formatting
      New!Convert your Word documents to XPS
    • 27. Access 2007
      Track, analyze, and report business data more easily and effectively
      New! Choose from a library of prebuilt database templates
      New! Paste your data from Excel, or import contacts from Outlook
      New! Collect information from others via e-mail with data collection forms
      New! One-click creation of reports and interactive design editing
      New! Dramatically improved grouping and filtering
    • 28. Outlook 2007 with Business Contact Manager
      Work more effectively with new tools to manage e-mail, tasks, and calendar
      New! Instant Search across all Outlook information
      New! To-Do Bar: single view of tasks, appointments, and flagged e-mail
      New! Task integration with the calendar
      New! Improved junk e-mail filter and anti-phishing technology
    • 29. Outlook 2007 with Business Contact Manager (Cont’d)
      Manage customer and prospect information in one place
      New!Contact tracking and data-synchronization tools
      New!Marketing campaign management and tracking tools
      New!Project information and task management tools
      New!Report and information customization and filtering tools
    • 30. PowerPoint 2007
      Create and share more dynamic business presentations
      New! PowerPoint slide libraries
      New! Save your own custom slide layouts
      New! Improved text, table, graphics, and shape formatting
      New!Convert your presentations to XPS
    • 31. Publisher 2007
      Develop professional marketing communications in-house
      New!Improved library of professionally designed templates
      New!Apply elements from your brand identity to all Publisher templates
      New!Create personalized e-mail marketing with improved mail merge
      New!Publish as XPS for improved sharing and commercial printing
    • 32. Ten Benefits of Office Professional 2007
      Find and use the features you need with ease
      Locate, manage, prioritize, and act on an increasing volume of e-mail
      Manage time and tasks more efficiently
      Manage all customer and prospect information in one place
      Manage sales leads and opportunities more efficiently and effectively
      Create, publish, and manage designer-quality publications in-house
      Manage all your marketing efforts more effectively
      Create professional-looking documents and presentations in less time
      Analyze your information to make better decisions
      Simplify database creation and reporting
    • 33. Successful deployment
    • 34. Roadblocks to achieving benefits
      How will my company get up to speed on all of the new features of Microsoft Office 2007 so we can see the benefits?
      How can I get my company comfortable with the new look and feel of Microsoft Office 2007?
      Microsoft Office 2007 will be difficult for my staff to deploy and maintain.
    • 35. Deployment Tools to Ensure Success
      • Business Development Desktop (BDD) 2007 Toolkit
      • 36. Office 2007 Resource Kit
      • 37. User State Migration Kit
    • “If you build it they will come”
    • 38. How to Promote Training to Your Workforce
      Get Executive Backing
      Make it easy
      Use email
    • 39. How to Promote Training to Your Workforce (cont..)
      Publish an eNewsletter
      Conduct Seminars and Lunch and Learns
      Take advantage of free opportunities
    • 40. Guides to the 2007 Office system user interface
      Wondering where your favourite Office 2003 commands are located in the new 2007 Office system interface?
      • Interactive Guides
      • 41. Mapping Workbooks
    • Why Choose Acend?
      Over 98% of Acend clients would recommend Acend to others.
      Acend training yields a 4:1 benefit-to-cost ratio relative to the predicted increase in performance.
      Over 94% of our clients utilize the knowledge and skills gained through Acend training in their job.
      6 times the number of public class dates available
      Customized learning solutions for every student so that you only learn that what you want or need and not what your already know.
    • 42. The Acend Modern Classroom
    • 43. Acend offers a full range of Office 2007 Training
    • 44. Microsoft Office 2007 Training
      Clinic 3370/3374: First Look: Getting Started with Microsoft Office 2007 SharePoint Server (1 day)
      Clinic 3369/3373: First Look: Getting Started with Windows SharePoint Services 3.0 (1 day)
      Clinic 3199/3372: First Look: Getting Started with the 2007 Microsoft Office System (1 day)
      Clinic 3041: First Look: Deploying Microsoft Windows Vista and Microsoft Office 2007 Client Applications (3 hours)
      Course 5058: Deploying Microsoft Office 2007 Professional Plus (2 days )
      Course 5060: Implementing Microsoft Windows SharePoint Services 3.0 (2 days )
      Course 5061: Implementing Microsoft Office 2007 SharePoint Server (3 days )
    • 45. Thank you!
      Ask one of our representatives about how we can help your Microsoft Office 2007 implementation be a success!!

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