Microsoft Office 2007

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Welcome to Microsoft® Office Professional 2007, the suite of Microsoft Office system products designed with business professionals in mind. Office Professional 2007 helps business professionals like you save time and stay organized with powerful and easy-to-use tools for managing customer information and marketing activities, analyzing and reporting business information, and producing professional-quality communications.

Office Professional 2007 provides a complete set of productivity and information management software tools that helps business professionals to:Better manage prospect and customer information.Respond effectively to sales opportunities and customer needs.Create compelling marketing communications in-house.Develop and manage company databases.Gain greater efficiency and business insight.

Purpose of this slide:

Purpose of this slide: To focus attention on the key elements of the new UI and reinforce the key benefits.Talking Points:The key elements that illustrate the Results oriented design are the way features are organized around the task that people do in the applications and the use of Galleries to present a selection of results that users an simply click on. The key benefit here is that a user can spend more of their time focused on their work rather than wasting time trying to figure out how to get the application to do what they want it to do.By replacing the menus and toolbars with the RIBBON, using TABS to organize commands based on the activities specific to the application and using CONTEXTUAL TABS to bring forward specialized functionality when needed we make it easier for users to find and discover productivity-enhancing features.By introducing GALLERIES that reduce the needed to figure out how to ‘operate’ complicated dialog boxes, introducing LIVE PREVIEW that reduces the need to make and undo formatting changes over and over and introducing enhanced ScreenTips that do a much better job of explaining what features do we enable users to use the applications with greater confidence and proficiency while reducing application level support calls to the help desk.Now lets take a look at the new UI. Next SlideIdeally you would demo the new UI at this point, the following slides are provided if that is not possible.

Purpose of this slide: To orient the audience to the new UI – better to demo however.Talking Points:(Point out the Ribbon a the top of the window) Ribbon replaces menus and toolbars. It organizes commands into a series of tabs that correspond to the types of things that people do in the applications. The graphical nature of the Ribbon (as opposed to the limitations of the menus) enable us to make rich use of icons to facilitate command recognition and discovery.(Point out the Tabs) By organizing commands according to the activities people do in the applications we make them easier for people to find. And because people do different things in the different applications you see variation in the tabs that appear in each of the programs. For example, in Word you may work with references and do mailings and so you’ll find the commands associated with these activities on these tabs. Such tabs make perfect sense in Word, but would make no sense in Excel. In Excel you’ll find tabs for working with formulas and data.(point out how uncluttered the workspace is) Notice how clean and uncluttered the workspace is – we wanted to keep the focus on the work the user was doing and reduce distractions and intrusions to a minimum.Next Slide

Purpose of this slide: Introduce Contextual TabsTalking Points:This is an example of a Contextual Tab. In this case the user has clicked on the SmartArt diagram. When that happens the tools for editing that diagram appear as a new tab appears presenting the tools for working with diagrams. The user doesn’t have to go looking for those commands -- they appear when needed and are kept out of the way otherwise. The net result is that the user doesn’t have so many commands to sort through when looking for functionality – because the applicable commands present themselves when the user indicated that they are needed (by clicking on the object) she doesn’t need to waste time looking for them.Contextual tabs are used widely throughout the programs whenever there is a specialized set of commands for working with particular objects. Other examples include tables, text boxes, charts, drawing objects, headers and footers and so on.Next Slide

Purpose of this slide: Introduce GalleriesTalking Points:Galleries make it much easier to get the desired results. They present images of potential results that can be achieved and allow the user to simply browse though the options – in most cases seeing a live preview of the change simply by moving their mouse pointer over the options – and then click on the result they want. The key benefit of Galleries is that they reduce to need to operate complicated dialog boxes to execute advanced formatting functions.Next Slide

In leading up to this new release, Microsoft engaged in extensive research to determine what small business needs were not being met sufficiently by other office productivity applications. Small business owners and others in this industry told us the following: It’s challenging to stay organizedThey aren’t able to spend enough time away from work They aren’t able to devote enough time to dealing with customersThey’re not sure how to make the most of the capabilities in the software they already haveThey have too much e-mail to deal with effectively

In leading up to this new release, Microsoft engaged in extensive research to determine what small business needs were not being met sufficiently by other office productivity applications. Small business owners and others in this industry told us the following: It’s challenging to stay organizedThey aren’t able to spend enough time away from work They aren’t able to devote enough time to dealing with customersThey’re not sure how to make the most of the capabilities in the software they already haveThey have too much e-mail to deal with effectively

With the many new features in Office 2007, tasks that seemed difficult in earlier versions are simpler, and more manageable.

Work More Efficiently Using the New Task-Based User Interface People often do not use software as efficiently as possible, simply because they do not have the time to invest in learning all the tools and shortcuts available. Office Professional 2007 can take the time out of learning new tools and performing routine tasks. The new task-based user interface available across the Microsoft Office system helps you to work more efficiently by automatically displaying the appropriate tools for your current task. You no longer have to navigate complex menus or open multiple toolbars to make a small format change or change a drawing. Microsoft Office system programs recognize the features you are currently using and tailor the interface accordingly.

Now you can collect and control all of your customer information and communications in one place so you can stay organized and respond quickly to customers. Powerful tools simplify contact management so you can easily track, prioritize, and manage customer and contact information throughout the sales process — all within the familiar Office Outlook 2007 environment.

Create and distribute professional and compelling marketing materials and campaigns entirely in-house with Office Professional 2007. Create designer-quality marketing materials for print, e-mail, and the Web using Office Publisher 2007. Use Office Outlook 2007 with Business Contact Manager and Office Publisher 2007 together to track and manage marketing campaign activities such as compiling mailing lists, distributing materials, and tracking results. You also can use the library of customizable templates in Microsoft Office PowerPoint 2007 to create professional-looking presentations.

Office Word 2007 includes many new and improved features to expedite the process of creating and formatting polished business documents. The new task-based menus, for example, automatically display the tools you need for whatever task you might be doing. With Quick Styles and Building Blocks you can spend more time writing and less time formatting documents. And with the new Live Preview feature, you can view your changes easily, so you no longer have to undo or redo formatting selections.Format Documents in a Snap with Quick StylesYou can use the new Quick Styles feature in Office Word 2007 to change how documents look in a single click. You can modify fonts, colors, margins, table formatting, and other elements by simply choosing a different format. Simply select the text you want to change and then choose the style you want from the Quick Styles Gallery.And you can use the new Live Preview to help ensure that the formatting of your document is correct before you finalize any changes. You can also create a style and add it to a gallery that shows your frequently used styles. Quick Styles provide the added benefit of being very flexible; you can update them whenever you need to from within Office Word 2007.

Key enhancements to Office Excel 2007 include:New!Results-driven interface presents accessible, task-based tools at the right time. New! Shared charting engine across the Microsoft Office system helps you to create and interact with charts the same way, regardless of the application.Improved! Accessible charting tools help you create professional-looking charts and format axes, titles, and other chart labels—all by using fewer clicks. Improved! More styles and effects, such as 3-D, soft shadowing, and anti-aliasing, simplify the process of formatting charts.Improved!Customization with Microsoft Office Art, predefined styles, and integrated graphics help you quickly apply a consistent, professional look to your spreadsheets.Improved! Printing experience with a new Page Layout view to help ensure that what you see on the screen is what you will get in printed output.New! Browser-based data access helps you to share business information safely, without revealing confidential data. New! PivotTable® support helps you to navigate, sort, filter, and interact with any PivotTable by using a browser. New! Microsoft Office Open XML Formats reduce file sizes, improve data recovery, and give you greater data interoperability.New! Binary file format helps avoid extensive load times, so you can open large spreadsheets faster. Improved! Support for PDF and XPS file formats help you convert your spreadsheet into a fixed file format for easier sharing. Improved! Support for dual processors and multithreaded chipsets help youperform faster calculations in large, formulae-intensive spreadsheets. New!Increased row and column capacity of 1 million rows by 16,000 columns enables you to work with massive amounts of data. New!Enhanced table tools help you create a table in just one click and format it quickly. Column headings remain in view as you scroll, and auto-fill populates and expands any table automatically.New!Structured referencing helps you to refer to tables, column headings, or the information they contain when you are writing formulae. Improved!Formulae and range management tools include a resizable formulae bar, a central location for managing multiple ranges, and context-based formulae AutoComplete. These tools can help you write the proper syntax the first time, every time. Improved!Conditional formatting offers new visual enhancements, such as gradients and icons, for highlighting data trends. Improved!Sorting and filtering helps you find the information you need, quickly and easily. Sort by using up to 64 sorting fields, including color, and apply multiple filters to a column by using AutoFilter. Improved!PivotTable views and PivotChart® views offer greater automation and tools that make them easier to work with—regardless of your skill level.New!Permissions-based control enables you to manage which users can view and modify spreadsheets on the server. New!Data Connection Libraries enable you to connect to external data sources quickly and with enhanced safety.New! Support for Web services enables you to publish Office Excel results into a server-based or client-based application by using Web services.New! Web dashboards help you track key performance indicators (KPIs) by using Office Excel spreadsheets, Web Parts, and Office SharePoint Server 2007. New!Publishing toOffice SharePoint Server 2007 helpsprevent the spread of disparate spreadsheets throughout your organization and helps protect sensitive business information.

Office Word 2007Office Word 2007 adds new, easy-to-use quick formatting controls, mathematical equation editing, and predefined and customizable Building Blocks for adding commonly used content, like citations, references, headers and footers. Word document templates can be structured and deployed across organizations to standardize document formats, and can be used to connect and present information stored in back-end systems using new data-binding capability. Key enhancements include:New! Quick Styles save you time by quickly formatting text and tables throughout your document.New! Building Blocks of predefined content reduce the errors associated with copying and pasting commonly used content.New! Equation editing boosts the capabilities of Word with a comprehensive equation editor built right into the familiar Word environment.New! Citations and references features help you add citations and references to your document with a single click.New! IGX / Microsoft Office Art adds a professional look to documents.New! A results-oriented userinterface streamlines workflow and boosts your productivity.New! Live word count keeps track of the number of words in your document as you type.New! Save as PDF option enables you to use the file format that is most convenient for you.Improved! Bullets and numbering features now offer more choices and are easier to use.New! The tri-pane reviewpanel helps you quickly identify the differences between documents.New! The Document Comparison feature enables you to conduct more thorough reviews by tracking moved, updated, and deleted text.New! An immersive full-screen reading experience makes reading online easier, reducing the need to print.New! A simple, step-by-step interface helps you make sense out of the changes of multiple reviewers by merging their changes.New! Improved styles features help you manage large documents more easily.New! Integration between OfficeOutlook 2007 and Windows SharePoint Services helps you to conduct and administer document review cycles.New! Finish Menu gives you options for helping to protect private information and intellectual property.New! Mail Merge Tab on the new Office Word 2007 interface simplifies mailings.

Office Access 2007Office Access 2007 helps individuals and teams within an organization to gather, track, and share information quickly, easily, and effectively. Even if you are a non-technical user, Office Access 2007 has been designed to help you create and refine the tracking applications that help you manage your specific information tracking requirements. Key enhancements to the latest edition of Access include: New! Getting Started experience offers a library of pre-built tracking applications.Improved! Field insertion in a table is as simple as typing a value in a new column in a datasheet.Improved! Data transfer capabilities enable you to paste an Office Excel 2007 table into a new Office Access 2007 table for easy data transfer. New! Automatic data type detection in tables improves schema and table creation.New! Attaching external documents and files to individual records in the data store helps you incorporate even more information into your applications.Improved! Importing and exporting information is easier than ever. You can even save frequently used import and export operations for quick reuse. New! The results-oriented user interface (available across the Microsoft Office system) presents tools to you when you need them, in a clear and organized fashion.New! The Navigation pane provides easy access to all object types (including tables, forms, and reports).New! Tabbed document window viewing displays all open objects in the same window for easier navigation.New! Interactive form design capabilities provide a “what you see is what you get” (WYSIWYG) experience. You can modify form layout while seeing the results of your changes in real time.New! Integration with Office Outlook 2007 enables you to use e‑mail to collect or update data in an Office Access 2007 table.New! Automatically generate a Microsoft Office InfoPath® 2007 or HTML form based on the fields in an Office Access 2007 table.Improved! Automatic or manual data imports improve data collection for your tracking.New! Close integration with Microsoft Windows® SharePoint® Services enables you to move your application to a SharePoint list where your coworkers can access, edit, or add information and view reports. Improved! Rich reports can be created with one click.New! Interactive design capabilities help you edit your reports in a true WYSIWYG experience. You can:Filter and sort information more easily.Use grouping capabilities to organize information in one or more layers and add subtotals.Add totals and counts quickly and easily to any report.With drag-and-drop editing, add new fields to a report by dragging to the desired position from the Field List pane.Improved! Title and graphics support helps you place titles and graphics directly in the report layout and see your changes quickly.Improved! Instant text search helps you find information quickly.Improved! PivotTable and PivotChart support helps you analyze across data collections.New! One-click moving gives you easy access to a SharePoint site. New! Revision history is available within Office Access 2007 and within SharePoint lists.New! Recycle bin for deleted data enables you to recover erroneously deleted data.New! Server-side backup helps you maintain the integrity of your tracking applications.

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Microsoft Office 2007 - Presentation Transcript

  1. How to smoothly transition to:
    Microsoft®OfficeProfessional 2007
  2. Agenda
    Introducing Microsoft Office 2007
    Microsoft Office 2007 Solutions
    The New User Interface
    Save Time And Stay Organized
    Manage Contact Information
    Produce Quality Materials
    Simplify Database Creation & Reporting
    Application Overviews
    Summary
  3. What is Office Professional?
    Microsoft Office Professional 2007 is a complete, easy-to-use suite of productivity and information management software that helps you save time and stay organized
    Reduce the time you spend on routine tasks
    Manage all your contact and customer information in one place
    Produce professional marketing materials and campaigns in-house
    Simplify information analysis and reporting
  4. What’s Included with Office Pro 2007
    Office Professional 2007 is the new release of familiar Microsoft productivity and information-management software. The Office Professional suite includes:
    Microsoft Office Access for database creation and reporting
    Microsoft Office Excel® for spreadsheet creation and analysis
    Microsoft Office Word for document creation
    Microsoft Office PowerPoint® for presentation creation
    Microsoft Office Publisher for creation of marketing materials and campaigns
    Microsoft Office Outlook® with Business Contact Managerfor contact and customer management
  5. New User Interface
    Why Microsoft redesigned the user interface
    Menu and toolbars were burdened with too many commands
    Users had difficulty finding and using productivity-enhancing features
    Results-oriented design goals
    Make the software easier to use
    Help people save time
    Make it easier to discover more of the functionality people need in Microsoft Office
    Support the creation of great-looking, more effective documents
  6. New User Interface (Cont’d)
    Innovations
    Redesign is results-oriented
    Features organized by user task
    Galleries present selection of results
    Features are easier to find
    Menus and toolbars replaced with the tabbed Ribbon
    Tabs organize features according to activity specific to program
    Contextual tabs reveal specialized features when needed
    Features are easier to use
    Galleries reduce need to operate dialog boxes
    Live Preview shows changes prior to applying formatting effects
    Enhanced ScreenTips include graphics and guidance on feature usage
    Benefits
    Users achieve what they want instead of wasting time figuring out how to use the program
    Users more easily discover new features and spend less time searching for commands
    Users have increased confidence and proficiency using Microsoft Office programs; helpdesk calls are reduced
  7. Key Components of New User Interface
    Ribbon replaces menus and toolbars
    Command tabs organized by activity
    Clean, uncluttered workspace
  8. Key Components of New User Interface (Cont’d)
    Contextual tabs
    present specialized
    features when
    needed
  9. Key Components of New User Interface (Cont’d)
    Gallery presents user with a selection of desired outcomes
  10. Addressing Customer Challenges
  11. Office Professional 2007 Solutions
  12. Scenario 1: Spend Less Time on Routine Tasks
    Before Office Professional 2007
    I often use only a small portion of my software, but I would like to get more out of it
    I would like to be better organized and spend my time on important tasks
    I waste too much time searching for important information
    It is time-consuming to create professional-quality documents
    With Office Professional 2007
    New task-based menus help me to find and use the features I need
    The new To-Do Bar provides a consolidated view of tasks, e-mail messages flagged as tasks, and upcoming appointments
    I can quickly find important e-mail messages with Instant Search in Outlook 2007
    New tools in Word 2007 make it easier to apply professional formatting and instantly preview changes
  13. Scenario 1: Spend Less Time on Routine Tasks
    New task-based menus make it easy to find and use the features you need
    Menus and commands change automatically based on your activity
    Step-by-step guides help you learn new features
  14. Scenario 2: Manage All Customer and Contact Information in One Place
    Before Office Professional 2007
    Our customer and prospect information is in many different places
    Sales leads and opportunities are difficult to track and manage
    It’s difficult to keep project-related information organized
    With Office Professional 2007
    We centralize all customer information in one place, including communications, appointments, tasks, notes, and documents
    We can keep track of every sales lead from beginning to closing the sale
    I can track all project-related information in one place and easily assign tasks to other people
  15. Scenario 2: Proactively Manage Sales Leads and Opportunities
    Easily track contacts, communications, and tasks for each sales opportunity
    Review a summary of your sales leads and opportunities to help prioritize efforts
    Quickly display a customized view of your sales pipeline
  16. Scenario 3: Develop Professional Marketing Communications and Campaigns
    Before Office Professional 2007
    It is too costly and takes too long to hire a designer to create marketing materials
    It’s difficult to create personalized direct mail and e-mail campaigns
    It’s difficult to monitor the results of marketing campaigns and track their overall effectiveness
    If we want to print many high-quality materials, we have to provide commercial printers with special files
    With Office Professional 2007
    Office Professional 2007 helps us create professional marketing materials in-house, and we can apply our brand identity to professional templates and designs
    Market more effectively using personalized communications
    Create, manage, and track marketing campaigns
    *You can save as a XPS file from a 2007 Microsoft Office system program only after you install an add-in. For more information, see Install and use a XPS add-in
  17. Scenario 3: Develop Professional Marketing Communications and Campaigns
    Send the finished piece to a mailing list
    Select content from a library of templates
    Follow the steps to create a campaign
  18. Scenario 4: Simplify Information Analysis and Reporting
    Before Office Professional 2007
    It is difficult to see a trend when you have a lot of data in a spreadsheet
    We don’t have an easy way to keep track of important business data for our company
    It is time-consuming to keep the information in a database up to date
    We know what our reports should look like, but we don’t know how to create them
    With Office Professional 2007
    Filter, sort, and visualize data with improved table, charting, and graphing tools in Excel 2007
    Access 2007 helps with a library of business database templates, such as fixed assets, expense reports, customer orders, and issues
    Quickly collect information from others, because Access 2007 builds the form automatically in an e-mail message
    Create reports in just one click, and use intuitive tools to filter, sort, group, and subtotal data
  19. Scenario 4: Simplify Database Creation and Reporting
    Select from a library of predefined database templates
    Easily tailor to your business needs, using a new, simplified set of menus and commands
  20. Key Benefits
    Save time and stay organized
    New user interface makes it easier and faster to find and use the software features you need to complete tasks
    Manage contact and customer information in one place
    Simplify lead and customer management with easy-to-use capabilities within the familiar Outlook environment
    Produce designer-quality marketing materials and campaigns in-house
    Create professional-quality materials, and manage marketing activities in-house
    Simplify information analysis and reporting
    Easily create databases and reports, and analyze critical business information
  21. Key Improvements
    Innovations in Office Professional 2007 programs
    Excel. New conditional formatting, new charting, easier-to-use PivotTable® capabilities, and more
    Word. New Building Blocks to streamline content reuse, more professional formatting, and more
    Access. New redesigned menus and commands, new tracking application templates, simplified report design, and more
    Outlook with Business Contact Manager. Improved task management, task and calendar integration, improved e-mail search and filter, and more. New marketing campaigns, project management, customization, reports, accounting integration, and more
    PowerPoint. New intelligent diagramming, new graphics, streamlined slide reuse, and more
    Publisher. New business identity capability, professionally designed templates, improved content reuse, and more
  22. Excel 2007
    Create more professional reports, and analyze and visualize information
    New! User interface improves professional formatting
    New! Redesigned charting engine for more professional graphs
    New! Conditional formatting data-visualization tools
    Improved! PivotTable and PivotChart® tools
  23. Word 2007
    Create and share more professional-looking documents
    New!Building Blocks streamline content reuse
    New!High-impact graphics are easier to use
    New!Quick Styles and Document Themes forfaster formatting
    New!Convert your Word documents to XPS
  24. Access 2007
    Track, analyze, and report business data more easily and effectively
    New! Choose from a library of prebuilt database templates
    New! Paste your data from Excel, or import contacts from Outlook
    New! Collect information from others via e-mail with data collection forms
    New! One-click creation of reports and interactive design editing
    New! Dramatically improved grouping and filtering
  25. Outlook 2007 with Business Contact Manager
    Work more effectively with new tools to manage e-mail, tasks, and calendar
    New! Instant Search across all Outlook information
    New! To-Do Bar: single view of tasks, appointments, and flagged e-mail
    New! Task integration with the calendar
    New! Improved junk e-mail filter and anti-phishing technology
  26. Outlook 2007 with Business Contact Manager (Cont’d)
    Manage customer and prospect information in one place
    New!Contact tracking and data-synchronization tools
    New!Marketing campaign management and tracking tools
    New!Project information and task management tools
    New!Report and information customization and filtering tools
  27. PowerPoint 2007
    Create and share more dynamic business presentations
    New! PowerPoint slide libraries
    New! Save your own custom slide layouts
    New! Improved text, table, graphics, and shape formatting
    New!Convert your presentations to XPS
  28. Publisher 2007
    Develop professional marketing communications in-house
    New!Improved library of professionally designed templates
    New!Apply elements from your brand identity to all Publisher templates
    New!Create personalized e-mail marketing with improved mail merge
    New!Publish as XPS for improvedsharing and commercial printing
  29. Ten Benefits of Office Professional 2007
    1. Find and use the features you need with ease
    2. Locate, manage, prioritize, and act on an increasing volume of e-mail
    3. Manage time and tasks more efficiently
    4. Manage all customer and prospect information in one place
    5. Manage sales leads and opportunities more efficiently and effectively
    6. Create, publish, and manage designer-quality publications in-house
    7. Manage all your marketing efforts more effectively
    8. Create professional-looking documents and presentations in less time
    9. Analyze your information to make better decisions
    10. Simplify database creation and reporting
  30. Roadblocks to achieving benefits
    How will my company get up to speed on all of the new features of Microsoft Office 2007 so we can see the benefits?
    How can I get my company comfortable with the new look and feel of Microsoft Office 2007?
    Microsoft Office 2007 will be difficult for my staff to deploy and maintain.
  31. Acend Office 2007 Training
    Microsoft Word
    Microsoft Excel
    Microsoft Access
    Microsoft Power Point
    Microsoft Publisher
    Microsoft Outlook
  32. Why Train with Acend?
    Customized learning plan to your personal needs
    Minimize the difficulty of scheduling your employees to be out of the environment
    Lessen the impact of having employees away on training
    More effective learning
    One-on-one instruction
  33. Thank You for Coming!
    Your Next Steps
    Readiness meeting with your Solutions Executive to review your goals with Office 2007
    Attend an Office 2007 course to learn how to put the new features into action
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