Effective Use of TX21st Tracking Reports

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Audrey Trout and Shanya Dean, Edvance Research
Texas ACE conference 2013
Austin, Texas

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Effective Use of TX21st Tracking Reports

  1. 1. Texas 21st Century Community Learning Centers Effective Use of TX21st Tracking Reports August 08, 2013
  2. 2. Introductions 2
  3. 3. 3 TX 21st Reports There are 105 reports available in TX21st Divided into 6 Levels Frequently Run Grantee Level Center Level Student Reports Exception Reports Archive Reports
  4. 4. 4 Goals for Today • Be able to locate reports in TX21st • Determine which report provides the required data • Use reports to monitor and manage daily program operations to remain in compliance with grant requirements • Use reports to promote the ACE program to stakeholders, school boards and community • Learn “quick tips” for EXCEL
  5. 5. Import/Export • Export – Opportunity to retrieve data from the TX 21st database • Import – Opportunity to give data to the TX 21st database • Divided into 2 levels (Note: verify with participant exactly which level they are viewing) – Grantee Data – Center Data 5
  6. 6. 6 Import/Export • Information is presented as an excel document • Special formatting required to import document back to Tx21st (i.e. grade import) • Once data is exported, it can be manipulated in excel
  7. 7. 7 Frequently Run Reports 6 Reports at this level
  8. 8. 8 Grantee Reports 18 Reports at this level
  9. 9. 9 Center Reports 30 Reports at this level
  10. 10. 10 Student Reports 19 Reports at this level
  11. 11. 11 Exception Reports 14 Reports at this level
  12. 12. 12 Archived Reports 18 Reports at this level
  13. 13. 13 Report Search Activity Center Reports Archived Reports Exception Reports Student Reports Grantee Reports Frequently Run Reports TX21st
  14. 14. EXCEL “Quick TIPS” • Use the Search and Replace feature in Excel • Excel deletes zeros if they are at the start of a string of numbers. SSNs beginning with zero, you will need to place an apostrophe prior to the string of numbers • Ctrl C = Copy Ctrl V = Paste • Drag Feature – Copy Down • Reformatting of CSV File • When uploading student data, if the cell is left blank, the system keeps the current data
  15. 15. Format Cells & Save File • Select the cells from ALL Columns/Rows with data (even with blank cells), right click in selected area & go to Format Cells.
  16. 16. •Select Border tab & Select Outline option. Format Cells & Save File, cont… •Save file as a .csv file TIP: Refer to Grade Import Instructions for more details.
  17. 17. 17 Q & A
  18. 18. 18 Contact Us!! • Shanya Dean – 281-686-6068 – shanya.dean@mytexasace.org • Audrey Trout – 979-388-3277 – audrey.trout@mytexasace.org

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