Effective Use of TX21st Tracking Reports
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Effective Use of TX21st Tracking Reports

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Audrey Trout and Shanya Dean, Edvance Research ...

Audrey Trout and Shanya Dean, Edvance Research
Texas ACE conference 2013
Austin, Texas

More in: Technology
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  • 1. Texas 21st Century Community Learning Centers Effective Use of TX21st Tracking Reports August 08, 2013
  • 2. Introductions 2
  • 3. 3 TX 21st Reports There are 105 reports available in TX21st Divided into 6 Levels Frequently Run Grantee Level Center Level Student Reports Exception Reports Archive Reports
  • 4. 4 Goals for Today • Be able to locate reports in TX21st • Determine which report provides the required data • Use reports to monitor and manage daily program operations to remain in compliance with grant requirements • Use reports to promote the ACE program to stakeholders, school boards and community • Learn “quick tips” for EXCEL
  • 5. Import/Export • Export – Opportunity to retrieve data from the TX 21st database • Import – Opportunity to give data to the TX 21st database • Divided into 2 levels (Note: verify with participant exactly which level they are viewing) – Grantee Data – Center Data 5
  • 6. 6 Import/Export • Information is presented as an excel document • Special formatting required to import document back to Tx21st (i.e. grade import) • Once data is exported, it can be manipulated in excel
  • 7. 7 Frequently Run Reports 6 Reports at this level
  • 8. 8 Grantee Reports 18 Reports at this level
  • 9. 9 Center Reports 30 Reports at this level
  • 10. 10 Student Reports 19 Reports at this level
  • 11. 11 Exception Reports 14 Reports at this level
  • 12. 12 Archived Reports 18 Reports at this level
  • 13. 13 Report Search Activity Center Reports Archived Reports Exception Reports Student Reports Grantee Reports Frequently Run Reports TX21st
  • 14. EXCEL “Quick TIPS” • Use the Search and Replace feature in Excel • Excel deletes zeros if they are at the start of a string of numbers. SSNs beginning with zero, you will need to place an apostrophe prior to the string of numbers • Ctrl C = Copy Ctrl V = Paste • Drag Feature – Copy Down • Reformatting of CSV File • When uploading student data, if the cell is left blank, the system keeps the current data
  • 15. Format Cells & Save File • Select the cells from ALL Columns/Rows with data (even with blank cells), right click in selected area & go to Format Cells.
  • 16. •Select Border tab & Select Outline option. Format Cells & Save File, cont… •Save file as a .csv file TIP: Refer to Grade Import Instructions for more details.
  • 17. 17 Q & A
  • 18. 18 Contact Us!! • Shanya Dean – 281-686-6068 – shanya.dean@mytexasace.org • Audrey Trout – 979-388-3277 – audrey.trout@mytexasace.org