Automated Project Office
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Automated Project Office

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Automated Project Office Presentation Transcript

  • 1.  HAVE YOU EVER BEEN SURPRISED BY SOMETHING OF SIGNIFICANCE IN YOUR BUSINESS? Control | Governance | Enable | Innovate& Visibility Communications | Succeed
  • 2.  HAVE YOU EVER BEEN SURPRISED BY SOMETHING OF SIGNIFICANCE IN YOUR BUSINESS? HAVE YOU EVER GOTTEN INCONSISTENT MESSAGES OR INFORMATION FROM YOUR ORGANIZATION? DO YOU BELIEVE THAT YOU HAVE “AT YOUR FINGERTIPS” THE MOST IMPORTANT DATA AND OPINIONS ABOUT IMPORTANT ACTIVITIES AND EFFORTS? WHAT IS THE VALUE OF CATCHING OFF-COURSE ACTIVITIES EARLIER? HAVE YOU BEEN TOLD A PROJECT WAS OK TO FIND OUT LATER OTHERWISE? Control | Governance | Enable | Innovate& Visibility Communications | Succeed
  • 3. Established Concept: Control Governance Communications and Visibility Control | Governance | Enable | Innovate& Visibility Communications | Succeed
  • 4. Principle Objective: World Class QAReviews at every Phase of the ProjectLifecycle  Control Knowing what is really happening Everyone on the same page  Governance Quality Assurance and Best Practice Review Early risk identification  Communications and Visibility Effective communications up and down the pipeline Accurate + Timely dashboards Control | Governance | Enable | Innovate& Visibility Communications | Succeed
  • 5. QA Reviews Early operational insight to enable risk mitigation Effective project control and governance Leverage of historical trends, data, and metrics Improved resource performance and productivity Enforcement of practices and standards Control | Governance | Enable | Innovate& Visibility Communications | Succeed
  • 6. Management Knowledge Manager Best Practices ?? Individuals Expert Knowledge ?? Etc. Individual Activity Control | Governance | Enable | Innovate& Visibility Communications | Succeed
  • 7. Leveraged Knowledge O Manager c c a s s Quality i Individuals o Assurance n a l R e v Activity i e w Control | Governance | Enable | Innovate& Visibility Communications | Succeed
  • 8. Leveraged Knowledge K K Organizational External Knowledge Knowledge Manager -Experts O -Consultants c -BPs c a s Quality s i IndividualsAssurance o n a l R e v i Activity e w Control | Governance | Enable | Innovate& Visibility Communications | Succeed
  • 9. Imagine if… Control | Governance | Enable | Innovate& Visibility Communications | Succeed
  • 10. CAI’s Goal:Create an automated system that ensures“management, visibility, control, andgovernance”actually are occurring !! At all times ! Control | Governance | Enable | Innovate& Visibility Communications | Succeed
  • 11. Project Lifecycle: Best Practices Best Practices Expert QA Reviews Boundaries Checklists Consulting Advice Rules Gate Gate Gate Gate Gate Gate Gate Re SePr qu ct oj i re io Im P Bu ec Pl m en n De Te pl Re ost tS an ts si ild em vi Pr et gn st en ew oj up ec Remedy t t Clarity Microsoft Project Any Similar Any Similar System System APO Predictors, Forecasting of Future project health Comprehensive Data Repository Control | Governance | Enable | Innovate& Visibility Communications | Succeed
  • 12. Anticipate the Future: ExampleProject Rework PRPL Project Rework Probability Level Line Attention Needed This PRPL Line chart shows where the rework probability went above the UCL and therefore required management drilldown into the detailed data for possible action. Control | Governance | Enable | Innovate& Visibility Communications | Succeed 12
  • 13. Control| Governance | Communications & VisibilityDiscover Automated Project Office (APO):ControlGovernanceCommunications and VisibilityAlways Occurring! Control | Governance | Enable | Innovate& Visibility Communications | Succeed
  • 14. We Built Automated Project Office (APO)Expert Knowledge Repository  Intellectual system designed by industry experts and collegiate educators  IT Best PracticesBenefits  Early operational insight to enable risk mitigation  Effective project control and governance  Use best practices in project methodologiesAffordable Cost and Easy Install  $5K per month  Software as a Service (Saas)  Immediate implementation: No Hardware, No Programming Control | Governance | Enable | Innovate& Visibility Communications | Succeed
  • 15. How Does APO Work?APO functions as an expert reviewerwith knowledge and best practicesthat regularly reviews projectsagainst expectations to ensure:ControlGovernanceCommunications and Visibility Control | Governance | Enable | Innovate& Visibility Communications | Succeed
  • 16. How Does APO Work? APO acts as a “control room”, providing automated analysis and diagnostics for each one of your projects, large and small. Control | Governance | Enable | Innovate& Visibility Communications | Succeed
  • 17. How Does APO Work? It begins by pulling in operational information to form a holistic view of your projects. This information includes the “hard” project data, such as time, cost, and resource data. Unlike other tools, APO also uses brief questionnaires to collect subjective feedback from your team members to gain an understanding of the human dimensions of your projects. This is the input most PMOs often lack. Control | Governance | Enable | Innovate& Visibility Communications | Succeed
  • 18. How Does APO Work? All of your project data is then continuously run through a filter of expert knowledge. This filter contains industry best practices, standard processes, and the knowledge we’ve gained over decades of project management. As your data flows through this filter, APO identifies anomalies, potential risks, and areas that need improvement. Control | Governance | Enable | Innovate& Visibility Communications | Succeed
  • 19. How Does APO Work? These anomalies and potential risks are then presented to APO users through easy-to-use dashboards and reports, allowing you to quickly and easily spot warning signs early. This gives you the time you need to make the next management decision. Control | Governance | Enable | Innovate& Visibility Communications | Succeed
  • 20. How Does APO Work? Finally, APO archives your project data, allowing you to view performance trends across a project’s lifecycle, and compare your present performance to past projects. Control | Governance | Enable | Innovate& Visibility Communications | Succeed
  • 21. Key Components Control | Governance | Enable | Innovate& Visibility Communications | Succeed
  • 22. Cost ManagementClarity Schedule Management Scope Management Quality Management Risk Management APO HR Management Procurement Management Communications Management Report Through Either Application (Clarity or APO) Control | | Governance | Communications|& Visibility Control Governance | Enable | Innovate& Visibility Communications Succeed
  • 23. Summary We set out to address the need of: World Class QA Reviews at every Phase of the Project Lifecycle Having effective Quality Assurance Reviews is a must. We built APO to provide control, governance and communications & visibility. The result is a more streamlined organization that produces cost effective results. The risk of project failure and over budget spending will be greatly reduced. Control | Governance | Enable | Innovate& Visibility Communications | Succeed
  • 24. How to Get StartedAPO is a software-as-a-service (Saas)solution, which means:You can be up and running within amonthThere’s no hardware or software youneed to installAPO provides control, governance,communications & visibility at 5K Control | Governance | Enable | Innovate& Visibility Communications | Succeed
  • 25. Value and ReturnThe early stage identification of futureproject problems will becomeimmediately apparent. That alone on onekey project could be crucial.Team communications willimmediately improve. Out of alignmentissue identification and bettercoordination will occur immediatelyleading to efficiency and reduced rework.Management feedback and visibilityinto the reality of projects will improve.Surprises will decrease dramatically. Control | Governance | Enable | Innovate& Visibility Communications | Succeed
  • 26. Value and Return Best practices implementation, compliance, and learning will accelerate. A complete, trust-worthy repository of project performance will begin to build immediately and within one year provide great analytical value for improvement. APO will become the backbone system replacing many costly, manual intensive, and time consuming current efforts. Control | Governance | Enable | Innovate& Visibility Communications | Succeed