Overview of activities in the federal government


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  • Thank you very much for the invitation to participate in the seminar today. As a newcomer to the subject of Geomatics, I welcome the opportunity to broaden my knowledge of the subject and explore opportunities to work together.
  • This morning I would like to share some information with you using the following outline. Briefly Review The context for my presentation is the GC IM Strategy and 3 Year Action Plan that is currently being developed in IMSD.
  • Why are Geographic Information Standards important ? GC information standards and geographic information standards specifically contribute to the achievement of desired business outcomes. For example, Mandatory standards provide specifications, structures, and required level of compliance to ensure consistency in information descriptions and interpretation. Common descriptions allow for common understanding which promotes sharing and re-use. They also facilitate dialogue involving relationships with other architectures including information architectures in other jurisdictions. This fosters business partnerships and sharing of best practices. all of which contribute to business interoperability and information asset management.
  • The roles that Treasury Board Secretariat / Chief Information Officer Branch carries out in regard to Information Standards are threefold. 1. Policy instrument development, approval and promulgation – including mandatory standards like the Geospatial data standards Enterprise Information Architecture – including collaborating with the IA community on the priorities and development of information standards Next slide
  • And third.. 3. Management of the Government Standards Program – which includes the standards development process and facilitation of cross-jurisdiction liaison with the National Standards System.
  • For the Metadata and Web Map Service Geospatial Standards the progress and status of standards approval is shown here: Completed standards submitted to the Standards Program Office Standards Office completed review of submission and forwarded proposed standards to the IM Policy Centre responsible for obtaining approval. IMSD / Policy Centre reviewed standards submission with the Policy Suite Renewal Division for compliance with the new template for standards that is being introduced. Once compliance has been confirmed the next steps are presentation to the Policy Committee, Policy Steering Committee sign-off and TBS Secretary approval.
  • To support an enterprise approach to Information Management a GC IM Strategy and 3 Year Action Plan are being developed by the Information Management and Strategies Division. The elements of the strategy are as shown on this slide. A 3 year action plan will be developed which will include initiatives in each of the following elements to address IM needs: Policy and Governance People and Capacity Enterprise Information Architecture which will include initiatives involving data standards. IM Tools and Applications and Information Handling and Delivery In addition to initiatives that are specific to an element, cornerstone initiatives that involve multiple elements and contribute to GC IM outcomes are also being identified as part of the action plan. There may be an opportunity to consider a Geospatial initiative in this class.
  • Committee on Information Management in Business (CIMB) Royal Blue Box Steering body for the GC IM Strategy and Action Plan Chaired by Ken Cochrane, CIO for the Government of Canada Reports to CIO for the Government of Canada ADM-level membership; representation from the IM and the business/program delivery communities CIMB Advisory Group Provides guidance and direction to development and implementation of GC IM Strategy and Action Plan Chaired by Stephen Walker, Sr. Director, IM Strategies, CIOB Reports to CIMB DG-level membership; representation from the IM and the business/program delivery communities CIMB Advisory Group Sub-committees Support the development and implementation of the GC IM Strategy and Action Plan, as per the GC IM Framework* , under the direction of the CIMB Advisory Group. All sub-committees will report to the CIMB Advisory Group. Chairs of the sub-committees will be appointed by the Chair of the CIMB Advisory Group. Membership of the sub-committees will be nominated by the Chair and members of the CIMB Advisory Group; sub-committee chairs may put forth proposed membership to the CIMB Advisory Group for endorsement. Sub-committees may task working groups for time and/or deliverable specific project work (e.g. policy guidelines). Membership of the working groups will be solicited primarily from the IM Forum, except where the subject/task demands other expertise (e.g. program delivery) The IM Forum is a council of director-level participants responsible for IM activities in departments and agencies across the Government of Canada. The forum acts as a body for consultation, information exchange, and development of advice on matters relating to the effective management of information, as per the request of the CIMB Advisory Group For the advancement of GC information architecture and in particular information standards both the Policy and Governance Sub-Committee and the Information Architecture Sub Committee will be involved and each will inform the other. Requirements for mandatory information standards may come from participants on either of these sub committees. The first meeting of the IA sub committee is planned for February 2008. Membership will be drawn from previous IA working groups, from IM Forum members, and from other GC information architects who express an interest.
  • For the Policy and Governance element of the IM Strategy here is an update on progress and planned next steps. You will note that it is planned to have the Geospatial standards approved by 31 March 2008.
  • For the Enterprise Information Architecture element of the IM Strategy we have completed drafts of the Information Architecture Framework, Strategy, and IA Sub Committee Terms of Reference. These will be finalized in Q4 and we will also identify initiatives for the 3 Year Action Plan with the help of participants on the IA Sub Committee.
  • The initiatives that are included in the 3 Year Action Plan will be described and progress measured using a standard template. Each initiative will be evaluated for IM policy compliance using the elements of the Management Accountability Framework. This is a sample template.
  • Thank you very much for your attention. If you would like to follow up on the IM Strategy or the planned IA Sub-Committee I would be happy to discuss these with you. I will provide my business card with contact information.
  • Overview of activities in the federal government

    1. 1. Seminar on Canadian and International Standards in Geographic Information Information Management Strategies Division January 2008
    2. 2. Outline <ul><li>Geographic Information Standards - Importance </li></ul><ul><li>Government of Canada Standards – TBS Role </li></ul><ul><li>Geographic Information Standards – TBS Approval Update </li></ul><ul><li>Future Directions – GC IM Strategy and 3-Year Action Plan </li></ul>
    3. 3. Geographic Information Standards - Importance <ul><li>Geographic Information Standards contribute to the following GC IM Strategy Desired Outcomes: </li></ul><ul><ul><li>Mandatory standards that provide mandated specifications, structures and procedures as well as the expected level of compliance. </li></ul></ul><ul><ul><li>Shared understanding of and agreement on a common description of the information assets of the GC and their relationship with other architectures; and </li></ul></ul><ul><ul><li>Information standards for business interoperability and information asset preservation consistently implemented across GC </li></ul></ul>
    4. 4. GC Information Standards – TBS Roles <ul><li>IM Strategy – Policy and Compliance </li></ul><ul><ul><li>The Treasury Board Secretariat – Chief Information Officer, Information Management Strategies Division is responsible for the development and promulgation of IM Policies , Directives and Standards . </li></ul></ul><ul><ul><li>IMSD is the responsible Policy Centre for approval of policy instruments including mandatory standards. </li></ul></ul><ul><ul><li>IMSD is responsible for establishing GC IM Governance </li></ul></ul><ul><li>IM Strategy – Enterprise Information Architecture </li></ul><ul><ul><li>The Treasury Board Secretariat – Chief Information Officer, Information Management Strategies Division is responsible for the Government of Canada (GC) Enterprise Information Architecture which includes Information Standards. </li></ul></ul><ul><ul><li>IMSD co-ordinates the identification of key initiatives related to GC information standards and facilitates collaboration on development and implementation. </li></ul></ul>
    5. 5. GC Information Standards – TBS Roles <ul><li>The Standards Program </li></ul><ul><ul><li>The Treasury Board Secretariat - Chief Information Officer, Enterprise Architecture and Standards Division (CIOB/EASD) Standards Program office is responsible for the Standards Program. </li></ul></ul><ul><ul><li>The Standards Program supports the processes required to reach consensus on new standards and their subsequent publication. </li></ul></ul><ul><ul><li>The Program also facilitates the harmonization of multi-department liaison with the National Standards System (NSS), other levels of government, and other external international and industry bodies. </li></ul></ul>
    6. 6. Geographic Information Standards Approval Process Update <ul><li>Geographic Information Standards submitted to Standards Program Office(SPO) </li></ul><ul><ul><li>GCS 10040 – Metadata Standard for Geospatial Data </li></ul></ul><ul><ul><li>GCS 10041 – Web Map Service Standard for Visualization of Geospatial Data </li></ul></ul><ul><li>EASD/SPO </li></ul><ul><ul><li>Completed review of submissions and forwarded to IMSD/Policy and Compliance (IM Policy Centre) for approval process oversight. </li></ul></ul><ul><li>IMSD/Policy and Compliance </li></ul><ul><ul><li>Reviewed submissions with Policy Suite Renewal Division for compliance. Once confirmed, submissions will proceed to next steps. </li></ul></ul><ul><li>Next Steps </li></ul><ul><ul><li>Policy Committee endorsement </li></ul></ul><ul><ul><li>Policy Steering Committee sign off </li></ul></ul><ul><ul><li>TBS Secretary approval </li></ul></ul>
    7. 7. Future Directions – GC IM Strategy and 3-Year Action Plan <ul><li>IM Strategy Elements - Key Deliverables 07-08: </li></ul><ul><ul><li>IM Vision </li></ul></ul><ul><ul><li>GC IM Framework </li></ul></ul><ul><ul><li>GC IM Strategy & 3-Year Action Plan </li></ul></ul><ul><ul><ul><ul><li>Policy & Governance </li></ul></ul></ul></ul><ul><ul><ul><ul><li>People & Capacity </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Enterprise Information Architecture </li></ul></ul></ul></ul><ul><ul><ul><ul><li>IM Tools and Applications </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Information Handling and Delivery </li></ul></ul></ul></ul>
    8. 8. Future Directions - GC IM Governance GC CIO ADM Committee on IM in Business (CIMB) DG CIMB Advisory Group CIO Council Policy & Governance Sub-committee People & Capacity Sub-committee Operations Sub-committee Information Architecture Sub-committee Steer Advise Recommend IM Forum ADM Recordkeeping Taskforce
    9. 9. Future Directions - Policy & Governance <ul><li>Progress to Date: </li></ul><ul><li>Policy on Information Management, effective July 1, 2007 </li></ul><ul><li>Directive on IM Roles and Responsibilities, effective October 8, 2007 </li></ul><ul><li>IM Area of Management refined for Management Accountability Framework - Round 5; assessment underway </li></ul><ul><li>Q4 Deliverables (Next Steps): </li></ul><ul><li>Policy Implementation Plan – Phase One: Governance & Employee Awareness </li></ul><ul><li>Guideline on IM Governance and Accountability in Institutions </li></ul><ul><li>Guideline on Employee Roles and Responsibilities </li></ul><ul><li>Guideline on Strategic Planning – IM </li></ul><ul><li>Approved Geospatial Policy Instruments – Standards GCS 10040, 10041 </li></ul><ul><li>Key Policy and Governance initiatives integrated into 3-Year Action Plan with resourcing plan. </li></ul>
    10. 10. Future Directions - Enterprise Information Architecture <ul><li>Progress to Date: </li></ul><ul><li>Draft Information Architecture Framework which provides context, scope, and description of the Information Architecture for the Government of Canada </li></ul><ul><li>Draft Information Architecture Strategy </li></ul><ul><li>Draft Terms of Reference for Information Architecture Sub Committee as part of the planned GC IM Governance Strategy </li></ul><ul><li>Q4 Deliverables (Next Steps): </li></ul><ul><li>Community Consultation on the draft Information Architecture Framework and Strategy </li></ul><ul><li>Key Enterprise Information Architecture initiatives integrated into 3-Year Action Plan with resource plan. </li></ul><ul><li>Finalized Terms of Reference and establishment of the Information Architecture Sub Committee. </li></ul>
    11. 11. GC IM Strategy and 3-Year Action Plan Sample Draft – Work in Progress RDIMS # 620834 <ul><li>Objectives: </li></ul><ul><li>Develop directives and guidelines to coordinate the development and use of data standards in the Government of Canada </li></ul><ul><li>Common standards used by agencies </li></ul><ul><li>Up-to-date data that are collected once and used by agencies </li></ul><ul><li>Smart decision making (Prevent duplication and overlaps) </li></ul><ul><li>High performance management </li></ul><ul><ul><li>Increase efficiency of allocation and user of resources </li></ul></ul><ul><ul><li>Enhance cost-effectiveness and operational efficiency </li></ul></ul><ul><li>Better value for money for Canadian taxpayers </li></ul>C2 - Conduct workshops 10/11 Q3 Q1 08/09 Inter-Dependency 09/10 Q2 Action Plan Q4 C1 - Elaborate plan to develop directive and guidelines C3 - Develop directive C4 - Develop guidelines Risks IM Strategy Outcomes J –Develop IM Directives Standards and Guidelines for …. Rating <ul><li>Government programs and services provide convenient access to relevant, reliable, comprehensive and timely information </li></ul>PIM Compliance <ul><li>MAF VII </li></ul><ul><li>Information quality is increased </li></ul><ul><li>IM sharing and interoperability requirements are identified and established </li></ul><ul><li>Common IM products and tools are identified and re-used across departments </li></ul><ul><li>MAF VIII </li></ul><ul><li>Improved analysis of horizontal issues </li></ul>12 Effectiveness of Information Management (IM)- IM supports the organization’s business strategy and government-wide objectives <ul><li>MAF V </li></ul><ul><li>Organizational use of common or shared IT assets and services </li></ul>13 Effectiveness of Information Technology (IT) Management – IT supports the organization’s business strategy and government-wide objectives Costs (Total = xx K) Estimated Costs Fiscal Year MAF Measurement MAF Management Imperative