Enterprise Data System to support  Decision Making and Reporting Update to KSDE Leadership August 10, 2006 Kansas State De...
The Vision School Secretary Secretary of Education District Level State Level
<ul><li>The SHORT List: </li></ul><ul><li>Data Accessibility </li></ul><ul><li>Data Quality </li></ul><ul><li>Effective Da...
Student Data   Repository Core Student Data Cleanse Integrate Transform  Load Extraction & Analysis Data Mart Research … …...
The Reality   – Project Considerations <ul><li>Must comply with 1998 Senate Bill 5 </li></ul><ul><li>Legislative Funding <...
<ul><li>Secure funding </li></ul><ul><li>Establish internal capacity </li></ul><ul><ul><li>Hiring </li></ul></ul><ul><ul><...
<ul><li>KSDE Staff: </li></ul><ul><ul><li>KSDE staff will lead most tasks, accessing contractor’s expertise as needed, and...
<ul><li>Establish Enterprise Data System  </li></ul><ul><ul><li>9/2006 – 6/2007 </li></ul></ul><ul><li>Priority 1 Data Sys...
<ul><li>( 9/2006 – 6/2007)   </li></ul><ul><li>Enterprise Data Model </li></ul><ul><ul><li>Conceptual Model of data subjec...
Student Data   Repository Core Student Data … … LEA District  &  Schools Student Identifier Submission  Verification Submi...
<ul><li>Priority 1 Data System Load   ( 6/2007 – 3/2008)   </li></ul><ul><li>(Student, Organization, Assessment & Accounta...
Student Data   Repository Core Student Data … … LEA District  &  Schools Enterprise Data Warehouse Student Identifier Subm...
<ul><li>( 3/2008 – 5/2009 ) </li></ul><ul><li>Priority 2 Data System Load – Staff  </li></ul><ul><li>Expand Model to inclu...
Student Data   Repository Core Student Data … … LEA District  &  Schools Enterprise Data Warehouse Student Identifier Subm...
<ul><li>(5/2009 – 6/2000) </li></ul><ul><li>Obtain signoff of the project </li></ul><ul><li>Prepare (PIER) Post Implementa...
*changing data rules *new data elements *new federal and state needs *new questions to be answered! The Reality  –  The pr...
Leadership’s Role   – Participate in Data Governance Issues and Responsibility
<ul><li>To the field </li></ul><ul><li>To the agency </li></ul><ul><li>Others? </li></ul>Leadership’s Role  –  Advocate th...
The Challenges <ul><li>Business Intelligence </li></ul><ul><ul><li>Identifying alternatives </li></ul></ul><ul><ul><li>Und...
Future Challenges <ul><li>SIF </li></ul><ul><ul><li>Collecting data </li></ul></ul><ul><ul><li>Transcript transmission (sc...
Upcoming SlideShare
Loading in …5
×

Enterprise Data System to support

356
-1

Published on

Published in: Technology, Business
0 Comments
0 Likes
Statistics
Notes
  • Be the first to comment

  • Be the first to like this

No Downloads
Views
Total Views
356
On Slideshare
0
From Embeds
0
Number of Embeds
0
Actions
Shares
0
Downloads
10
Comments
0
Likes
0
Embeds 0
No embeds

No notes for slide

Enterprise Data System to support

  1. 1. Enterprise Data System to support Decision Making and Reporting Update to KSDE Leadership August 10, 2006 Kansas State Department of Education
  2. 2. The Vision School Secretary Secretary of Education District Level State Level
  3. 3. <ul><li>The SHORT List: </li></ul><ul><li>Data Accessibility </li></ul><ul><li>Data Quality </li></ul><ul><li>Effective Data Use </li></ul><ul><li>The NOT-SO-SHORT List: </li></ul><ul><li>Ensure data provided are accurate, timely, and reliable </li></ul><ul><li>Build a culture of data awareness and data quality </li></ul><ul><li>Establish a secure environment for this critical information </li></ul><ul><li>Establish convenient, reliable, repeatable processes for data collection and data access </li></ul><ul><li>Provide educators and policymakers with the data they need to improve student achievement and effectively allocate resources (D3M) </li></ul><ul><li>Provide appropriate data access to researchers to improve our understanding of effective management and instructional policies </li></ul><ul><li>Enable more efficient compliance reporting, releasing staff to focus on educating students </li></ul><ul><li>Improve the public’s access to school academic & financial data </li></ul><ul><li>Provide alternatives for tracking and measuring student progress </li></ul>The Vision - Project Objectives
  4. 4. Student Data Repository Core Student Data Cleanse Integrate Transform Load Extraction & Analysis Data Mart Research … … … LEA District & Schools Enterprise Data Warehouse Integrated Time Variant Cleansed Student Identifier Submission Verification Submission Verification Submission Verification Submission Verification Submission Verification Submission Verification Submission Verification Staff & Stakeholder Training & Capacity Building Enterprise Architecture S e c u r i t y Common Authentication – Security Architecture Security & Confidentiality Policies – Security Certificates Definitions MetaData Business Rules, Tech Info, Data Quality The Vision – Enterprise System Design Teacher Assignment & Licensure Budget & Finance Migrant Career & Tech Ed Special Ed Assessments Data Mart Fed Rpts Data Mart LEA Analysis Data Mart State Rpts Return Data to the LEAs Organizations Data Mart AYP
  5. 5. The Reality – Project Considerations <ul><li>Must comply with 1998 Senate Bill 5 </li></ul><ul><li>Legislative Funding </li></ul><ul><li>3 year plan – iterative process </li></ul><ul><li>Priorities based on business objectives and technical realities </li></ul><ul><li>Must ensure KSDE’s capacity to maintain </li></ul><ul><li>Not just a technology change – also a culture change </li></ul>
  6. 6. <ul><li>Secure funding </li></ul><ul><li>Establish internal capacity </li></ul><ul><ul><li>Hiring </li></ul></ul><ul><ul><li>Training </li></ul></ul><ul><ul><li>Creating a culture! </li></ul></ul><ul><li>Establish initial business priorities for guidance for project execution iterations </li></ul><ul><ul><li>Iteration 1 – Student Data (KIDS), Org Data (Directory), Assessment/Accountability Data (CETE) </li></ul></ul><ul><ul><li>Iteration 2 – Staff (Teacher Education & Licensure, Para Databases) </li></ul></ul><ul><ul><li>Iteration 3 – Programs (Migrant, Special Ed, Tech Ed), Other (ACT, ?), Finance </li></ul></ul><ul><li>Complete initial project documents </li></ul><ul><ul><li>Planned Project document (CITO) </li></ul></ul><ul><ul><li>High Level Project Plan (CITO) </li></ul></ul><ul><ul><li>Other important project documents (Project Statement, Roles & Responsibilities, Communication Matrix) </li></ul></ul><ul><li>Award contract for consulting expertise </li></ul><ul><ul><li>Develop RFP </li></ul></ul><ul><ul><li>Gain approval of RFP (CITO) </li></ul></ul><ul><ul><li>Let and award RFP </li></ul></ul><ul><li>Complete project management tasks </li></ul><ul><ul><li>Develop detailed project plan for first iteration </li></ul></ul><ul><ul><li>Gain approval of detailed project plan (CITO) </li></ul></ul>The Reality – Project Planning and Initiation (1/2006 – 9/2006) You Are Here
  7. 7. <ul><li>KSDE Staff: </li></ul><ul><ul><li>KSDE staff will lead most tasks, accessing contractor’s expertise as needed, and developing in-house expertise to maintain the system </li></ul></ul><ul><ul><li>Plan capitalizes on KSDEs “business” knowledge </li></ul></ul><ul><li>Contract Staff (via RFP) </li></ul><ul><ul><li>Contract with experts experienced in data warehousing and business intelligence systems </li></ul></ul><ul><ul><li>Contractors will provide advise and expertise as needed. In many cases they lead the first iteration and KSDE leads subsequent iterations. </li></ul></ul><ul><ul><li>Contractors will lead quality verification efforts </li></ul></ul>The Reality – Getting the work done
  8. 8. <ul><li>Establish Enterprise Data System </li></ul><ul><ul><li>9/2006 – 6/2007 </li></ul></ul><ul><li>Priority 1 Data System Load </li></ul><ul><ul><li>6/2007 – 3/2008 </li></ul></ul><ul><li>Priorities 2 & 3 Data System Load </li></ul><ul><ul><li>3/2008 – 5/2009 </li></ul></ul>The Reality – Project Execution Includes 3 Iterations
  9. 9. <ul><li>( 9/2006 – 6/2007) </li></ul><ul><li>Enterprise Data Model </li></ul><ul><ul><li>Conceptual Model of data subjects </li></ul></ul><ul><li>Technical Infrastructure </li></ul><ul><ul><li>Hardware & System Software </li></ul></ul><ul><li>Enterprise Metadata </li></ul><ul><ul><li>Design, develop, and implement framework </li></ul></ul><ul><li>Enterprise Data Warehouse </li></ul><ul><ul><li>Design, develop, and implement framework </li></ul></ul><ul><li>Plan for Data Marts / Business Intelligence </li></ul><ul><ul><li>Establish needs for iteration 1 data delivery </li></ul></ul><ul><ul><li>Select tools based on these needs </li></ul></ul><ul><ul><li>Build capacity with these tools </li></ul></ul>The Reality – Iteration 1: Establish Enterprise Data System
  10. 10. Student Data Repository Core Student Data … … LEA District & Schools Student Identifier Submission Verification Submission Verification Submission Verification Submission Verification Submission Verification Submission Verification Submission Verification Enterprise Architecture S e c u r i t y Common Authentication – Security Architecture Security & Confidentiality Policies – Security Certificates Definitions Establish Enterprise Data System Teacher Assignment & Licensure Budget & Finance Migrant Career & Tech Ed Special Ed Assessments Enterprise Data Warehouse Staff Training & Capacity Building MetaData Organizations
  11. 11. <ul><li>Priority 1 Data System Load ( 6/2007 – 3/2008) </li></ul><ul><li>(Student, Organization, Assessment & Accountability) </li></ul><ul><li>Model relationships of Priority 1 data </li></ul><ul><li>Load initial data to Enterprise Data Warehouse & Metadata Repository (Priority 1 data) – current & historical </li></ul><ul><ul><li>Extract, Transform, Load </li></ul></ul><ul><ul><li>Populate technical metadata </li></ul></ul><ul><ul><li>Validate data quality </li></ul></ul><ul><li>Establish repeatable process for ongoing loads </li></ul><ul><li>Establish Data Mart(s) </li></ul><ul><ul><li>Load data </li></ul></ul><ul><ul><li>Train stakeholders </li></ul></ul>The Reality – Iteration 2: Load System with Priority 1 Data
  12. 12. Student Data Repository Core Student Data … … LEA District & Schools Enterprise Data Warehouse Student Identifier Submission Verification Submission Verification Submission Verification Submission Verification Submission Verification Submission Verification Submission Verification Enterprise Architecture S e c u r i t y Common Authentication – Security Architecture Security & Confidentiality Policies – Security Certificates Definitions Load Priority 1 Data Enterprise Data Warehouse Integrated Time Variant Cleansed MetaData Business Rules, Tech Info, Data Quality Teacher Assignment & Licensure Budget & Finance Migrant Career & Tech Ed Special Ed Assessments Staff Training & Capacity Building Organizations Cleanse Integrate Transform Load Extraction & Analysis Data Mart Research Data Mart AYP
  13. 13. <ul><li>( 3/2008 – 5/2009 ) </li></ul><ul><li>Priority 2 Data System Load – Staff </li></ul><ul><li>Expand Model to include Priority 2 data relationships </li></ul><ul><li>Load Initial data Enterprise DW & Metadata Repository (Priority 2 data) – current & historical </li></ul><ul><ul><li>Extract, Transform, Load </li></ul></ul><ul><ul><li>Populate technical metadata </li></ul></ul><ul><ul><li>Validate data quality </li></ul></ul><ul><li>Establish repeatable process for ongoing loads </li></ul><ul><li>Establish Data Mart(s) </li></ul><ul><ul><li>Load data </li></ul></ul><ul><ul><li>Train stakeholders </li></ul></ul><ul><li>Priority 3 Data System Load – Program & Finance </li></ul><ul><li>Expand Model to include Priority 3 data relationships </li></ul><ul><li>Load Initial data Enterprise DW & Metadata Repository (Priority 3 data) – current & historical </li></ul><ul><ul><li>Extract, Transform, Load </li></ul></ul><ul><ul><li>Populate technical metadata </li></ul></ul><ul><ul><li>Validate data quality </li></ul></ul><ul><li>Establish repeatable process for ongoing loads </li></ul><ul><li>Establish Data Mart(s) </li></ul><ul><ul><li>Load data </li></ul></ul><ul><ul><li>Train stakeholders </li></ul></ul>The Reality – Iteration 3: Continue Data Loads
  14. 14. Student Data Repository Core Student Data … … LEA District & Schools Enterprise Data Warehouse Student Identifier Submission Verification Submission Verification Submission Verification Submission Verification Submission Verification Submission Verification Submission Verification Enterprise Architecture S e c u r i t y Common Authentication – Security Architecture Security & Confidentiality Policies – Security Certificates Definitions Load Priority 2 & 3 Data Cleanse Integrate Transform Load Extraction & Analysis Data Mart Research Enterprise Data Warehouse Integrated Time Variant Cleansed MetaData Business Rules, Tech Info, Data Quality … Teacher Assignment & Licensure Budget & Finance Migrant Career & Tech Ed Special Ed Assessments Staff Training & Capacity Building Organizations Data Mart State Rpts Data Mart Fed Rpts Data Mart LEA Analysis Data Mart AYP Return Data to the LEAs
  15. 15. <ul><li>(5/2009 – 6/2000) </li></ul><ul><li>Obtain signoff of the project </li></ul><ul><li>Prepare (PIER) Post Implementation Evaluation Report for CITO </li></ul><ul><li>Document Lessons Learned & Celebrate! </li></ul>The Reality – Project Closeout
  16. 16. *changing data rules *new data elements *new federal and state needs *new questions to be answered! The Reality – The project’s over but there will be more work
  17. 17. Leadership’s Role – Participate in Data Governance Issues and Responsibility
  18. 18. <ul><li>To the field </li></ul><ul><li>To the agency </li></ul><ul><li>Others? </li></ul>Leadership’s Role – Advocate the Vision
  19. 19. The Challenges <ul><li>Business Intelligence </li></ul><ul><ul><li>Identifying alternatives </li></ul></ul><ul><ul><li>Understanding and using data </li></ul></ul><ul><ul><li>Building capacity at KSDE and in schools </li></ul></ul><ul><ul><li>Developing and implementing a quality research agenda </li></ul></ul>
  20. 20. Future Challenges <ul><li>SIF </li></ul><ul><ul><li>Collecting data </li></ul></ul><ul><ul><li>Transcript transmission (school-school; school-higher ed) </li></ul></ul><ul><li>Establish standards for data definitions & code sets for data sharing (PK – 20) </li></ul><ul><ul><li>Schools </li></ul></ul><ul><ul><li>Universities </li></ul></ul><ul><ul><li>Other agencies </li></ul></ul><ul><li>Evaluating Programs </li></ul><ul><ul><li>Tie teachers to results </li></ul></ul><ul><ul><li>Tie teacher ed programs to results </li></ul></ul><ul><ul><li>Requires standard state course codes </li></ul></ul><ul><ul><li>Use of State ID in multiple systems (KBOR, Licensure, ??) </li></ul></ul><ul><li>Complying with FERPA, but </li></ul><ul><ul><li>meeting federal requirements for data sharing and </li></ul></ul><ul><ul><li>effectively using the data </li></ul></ul>
  1. A particular slide catching your eye?

    Clipping is a handy way to collect important slides you want to go back to later.

×