Definition of a student organization: A Student Organization is an association of Ohio State students created for any educational purpose that supports the vision and goals of the University set forth in the Academic Plan and the Diversity Action Plan.
Justification for supporting a wide variety of organizations: Student Organizations serve as a medium for academic discourse, personal growth, leadership development, intercultural understanding, community service, and lasting friendships.
OSU Faculty or A&P staff advisor (who may not advise more than three organizations unless required by job description)
Graduate students and civil service employees are not eligible to serve as Primary Advisors
Must have a purpose statement, goals, roster, and constitution submitted
Constitution must have a statement prohibiting discrimination on the basis of age, color, disability, gender identity or expression, national origin, race, religion, sex, sexual orientation, or veteran status in accordance with CSA Guidelines
A student organization formed to foster or affirm the sincerely held religious beliefs of its members may adopt eligibility criteria for its Student Officers that are consistent with those beliefs
Pending : Brand new organizations or organizations in the process of completing registration requirements for a given year.
Inactive : Organizations that have not completed all registration requirements by the annual October 15 deadline. Inactive organizations are ineligible to use the free resources for student organizations.
Active - New/Re-Established : Organizations that have been registered for less than two (2) continuous years or organizations with less than 15 members; all registration requirements completed by the annual October 15 deadline.
Active - Established : Organizations that have been registered for at least two (2) continuous years; at least 15 members of the organization; all registration requirements completed by the annual October 15 deadline.
Many advisors have posed hypothetical questions about whether or not they could be sued for damages by the victim of an accident at an organization event or by a vendor with whom the organization has breached a contract.
There is no way to predict whether or not you could be sued, but even though OSU Legal Affairs could not defend students in such a situation, the University could – and likely would – defend you as the advisor.
As long as you are acting within the scope of your employment and are not grossly negligent in your duty to advise the organization, the University will indemnify you.
While it is not necessary to have, some advisors have felt more comfortable with liability issues by having a letter on file, signed by their supervisor, chair, or dean, that explains the University’s indemnification of advisors
The text of such a letter can be found on the Ohio Union’s Advisor Resources webpage.
In most cases, neither a student’s education records nor the personal information contained in those records may be disclosed without prior consent of the student.
If your organization needs a student to disclose his/her education records for the purpose of officer selection, you must get consent from the student prior to obtaining the information. That consent should be in writing, indicating the specific records to be released, the specific purpose, the date, and the party to whom the disclosure may be made.
Ohio Union staff can help verify student grade information for the purpose of officer selection.
Ohio Revised Code Definition: “ ‘Hazing’ means doing any act or coercing another, including the victim, to do any act of initiation into any student or other organization that causes or creates a substantial risk of causing mental or physical harm to any person.”
All items with any kind of OSU logo or images, etc. need approval by the Trademark and Licensing Office
The words “Ohio State” or “OSU” do not need approved if outside of your organization’s name
“ Ohio State” or “OSU” must appear at the end of the organization name. Only student organizations in the Active - Established level of registration may use “Ohio State” or “OSU” in their official organization name.
If you are not selling food, the general rule is “eater beware”
If you are selling food, the campus policy states:
Food items sold by student organizations should either be commercially prepackaged by a licensed vendor and handled in compliance with relevant health codes or grown, raised, or produced by members of a registered student organization as part of their academic program.
Download a copy of Food Safety Guidelines from the Ohio Union Resources webpage