OSU student organization semester town hall


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  • Non-discrimination policy changes only affect organizations with sincerely held religious beliefs.
  • OSU student organization semester town hall

    1. 1. Welcome to the Student Organization Semester Town Hall Meeting
    2. 2. Outline <ul><li>Registration </li></ul><ul><li>Funding </li></ul><ul><li>Line of Credit </li></ul><ul><li>Events & Scheduling </li></ul><ul><li>Constitutions </li></ul><ul><li>Elections and Transitions </li></ul><ul><li>Application Deadlines </li></ul><ul><li>Final Thoughts </li></ul><ul><li>Questions </li></ul>
    3. 3. Registration <ul><li>New Registration Process </li></ul><ul><ul><li>Two registration windows </li></ul></ul><ul><ul><ul><li>Spring Window: February 15 – April 30 (June 1 this year) </li></ul></ul></ul><ul><ul><ul><li>Fall Window: August 1 – October 15 </li></ul></ul></ul><ul><ul><li>Organizations will self select which Window to register in and which registration deadline to follow </li></ul></ul><ul><ul><li>Some trainings will be offered outside of Window dates, but mostly focused on new student organizations </li></ul></ul><ul><ul><li>All requirements must be completed during the Window or the organization will be Inactive </li></ul></ul>
    4. 4. Registration <ul><li>Registration Requirements Reminder </li></ul><ul><ul><li>President Training </li></ul></ul><ul><ul><li>Treasurer Training </li></ul></ul><ul><ul><li>Advisor Training </li></ul></ul><ul><ul><li>Online registration forms </li></ul></ul><ul><ul><ul><li>General Info, Roster, Constitution, Goals </li></ul></ul></ul><ul><ul><li>Advisor Approvals </li></ul></ul><ul><ul><ul><li>Registration </li></ul></ul></ul><ul><ul><ul><li>Goals </li></ul></ul></ul>
    5. 5. Funding Deadlines <ul><li>Operating Funds </li></ul><ul><ul><li>June 1, 2012: Audits due for 2011-12 year </li></ul></ul><ul><ul><li>July 1, 2012: Requests Open for the upcoming year </li></ul></ul><ul><ul><li>May 1, 2013: Audits due for 2012-13 year </li></ul></ul><ul><li>Programming Funds </li></ul><ul><ul><li>April 15: Deadline for events occurring June 1 - August 15 </li></ul></ul><ul><ul><li>July 1: Deadline for events occurring August 16 - October 15 </li></ul></ul><ul><ul><li>September 1: Deadline for events occurring October 16 - December 31 </li></ul></ul><ul><ul><li>November 15: Deadline for events occurring January 1 - March 15 </li></ul></ul><ul><ul><li>February 1: Deadline for events occurring March 16 - May 31 </li></ul></ul>
    6. 6. Line of Credit <ul><li>You will spend your Line of Credit from the previous year through the end of your registration Window </li></ul><ul><li>Lines of Credit will reset on the day of the registration deadline of each Window for organizations in that Window </li></ul><ul><li>It will either reset to $250 if Active, and $0 if Inactive </li></ul><ul><li>New organizations will still receive a $25 Line of Credit for their first 60 days of Pending status </li></ul>
    7. 7. Event Dates and Times <ul><li>BEN requests can be submitted at any time </li></ul><ul><ul><li>Construction will limit some outdoor space availability </li></ul></ul><ul><ul><li>Races, runs, marches, and walks should all be submitted </li></ul></ul><ul><ul><li>Weather considerations – August events will be warm; no classes in May or June for outside events (April could be chilly!) </li></ul></ul><ul><li>Ohio Union reservations are expected to still be made one semester in advance for weekly/reoccurring meetings </li></ul><ul><ul><li>June 18 is the 1 st day to book reservations for Autumn Semester 2012 </li></ul></ul><ul><li>Classroom scheduling deadlines are still being finalized, but anticipated to be set up similar to the current process </li></ul>
    8. 8. Scheduling Tips <ul><li>Longer academic day = less classroom evening availability for meetings </li></ul><ul><li>Morning and afternoon meetings should be considered </li></ul><ul><li>More accurate attendance estimates will lead to more room availability (fewer large rooms) </li></ul><ul><li>Poll your organization as Autumn semester classes are being scheduled to determine if your meeting time might need to change </li></ul><ul><li>Doodle.com </li></ul>
    9. 9. Constitutions <ul><li>Constitutions </li></ul><ul><ul><li>Must have </li></ul></ul><ul><ul><ul><li>Purpose Statement </li></ul></ul></ul><ul><ul><ul><li>Non-discrimination policy consistent with CSA Guidelines </li></ul></ul></ul><ul><ul><ul><li>Member selection requirements and removal process </li></ul></ul></ul><ul><ul><ul><li>Officer titles, duties, selection, and removal process </li></ul></ul></ul><ul><ul><li>Update dates/quarters, “SOURCE” references, any outdated statements, specific names of individuals, formatting inconsistencies </li></ul></ul>
    10. 10. <ul><li>Consider new member recruitment timelines </li></ul><ul><li>Officer elections should ideally allow for overlap between incoming and outgoing officers </li></ul><ul><li>Holding elections just before or at the beginning of a registration Window will allow for maximum effectiveness </li></ul>Elections & Transitions
    11. 11. Office Space & Lockers <ul><li>Applications for office space and storage lockers in the Center will be available on March 1 and be due April 30. </li></ul><ul><li>Applications will be online and can only be filled out by the organization President. </li></ul><ul><li>All current tenants must also fill out an application to retain their space. </li></ul>
    12. 12. Involvement Fair Registration <ul><li>Registration for the Fall Involvement Fair during Welcome Week will open on April 1. </li></ul><ul><li>The registration deadline is July 20. </li></ul><ul><li>There will be a stand alone application on the Ohio Union website – it will no longer be included as part of the organization registration process. </li></ul><ul><li>A Spring Window organization must have Active status to participate in the Fall Involvement Fair. </li></ul><ul><li>A Fall Window organization must have been Active on July 20 to participate in the Fall Involvement Fair. </li></ul>
    13. 13. http://ohiounion.osu.edu/get_involved/student_organizations/semesters
    14. 14. http://myswitch.osu.edu
    15. 15. <ul><li>Semesters will impact your student organization </li></ul><ul><ul><li>Collection of dues, financial reports </li></ul></ul><ul><ul><li>National Organization affiliations </li></ul></ul><ul><ul><li>Registration </li></ul></ul><ul><ul><li>Funding </li></ul></ul><ul><ul><li>Line of Credit </li></ul></ul><ul><ul><li>Events & Scheduling </li></ul></ul><ul><ul><li>Constitutions </li></ul></ul><ul><ul><li>Elections and Transitions </li></ul></ul><ul><ul><li>Application Deadlines </li></ul></ul>Final Thoughts
    16. 16. <ul><li>Take the time to inform your student organization! </li></ul><ul><li>If you found this helpful, please encourage others to register and attend </li></ul><ul><ul><li>January 24, 10:00am, Interfaith Prayer and Reflection Room </li></ul></ul><ul><ul><li>February 1, 4:00pm, Ohio Staters Traditions Room </li></ul></ul><ul><ul><li>February 6, 5:00pm, Cartoon Meeting Room 1 </li></ul></ul>Final Thoughts
    17. 17. Questions/Comments?