OSU student organization semester town hall
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OSU student organization semester town hall

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  • Non-discrimination policy changes only affect organizations with sincerely held religious beliefs.

OSU student organization semester town hall OSU student organization semester town hall Presentation Transcript

  • Welcome to the Student Organization Semester Town Hall Meeting
  • Outline
    • Registration
    • Funding
    • Line of Credit
    • Events & Scheduling
    • Constitutions
    • Elections and Transitions
    • Application Deadlines
    • Final Thoughts
    • Questions
  • Registration
    • New Registration Process
      • Two registration windows
        • Spring Window: February 15 – April 30 (June 1 this year)
        • Fall Window: August 1 – October 15
      • Organizations will self select which Window to register in and which registration deadline to follow
      • Some trainings will be offered outside of Window dates, but mostly focused on new student organizations
      • All requirements must be completed during the Window or the organization will be Inactive
  • Registration
    • Registration Requirements Reminder
      • President Training
      • Treasurer Training
      • Advisor Training
      • Online registration forms
        • General Info, Roster, Constitution, Goals
      • Advisor Approvals
        • Registration
        • Goals
  • Funding Deadlines
    • Operating Funds
      • June 1, 2012: Audits due for 2011-12 year
      • July 1, 2012: Requests Open for the upcoming year
      • May 1, 2013: Audits due for 2012-13 year
    • Programming Funds
      • April 15: Deadline for events occurring June 1 - August 15
      • July 1: Deadline for events occurring August 16 - October 15
      • September 1: Deadline for events occurring October 16 - December 31
      • November 15: Deadline for events occurring January 1 - March 15
      • February 1: Deadline for events occurring March 16 - May 31
  • Line of Credit
    • You will spend your Line of Credit from the previous year through the end of your registration Window
    • Lines of Credit will reset on the day of the registration deadline of each Window for organizations in that Window
    • It will either reset to $250 if Active, and $0 if Inactive
    • New organizations will still receive a $25 Line of Credit for their first 60 days of Pending status
  • Event Dates and Times
    • BEN requests can be submitted at any time
      • Construction will limit some outdoor space availability
      • Races, runs, marches, and walks should all be submitted
      • Weather considerations – August events will be warm; no classes in May or June for outside events (April could be chilly!)
    • Ohio Union reservations are expected to still be made one semester in advance for weekly/reoccurring meetings
      • June 18 is the 1 st day to book reservations for Autumn Semester 2012
    • Classroom scheduling deadlines are still being finalized, but anticipated to be set up similar to the current process
  • Scheduling Tips
    • Longer academic day = less classroom evening availability for meetings
    • Morning and afternoon meetings should be considered
    • More accurate attendance estimates will lead to more room availability (fewer large rooms)
    • Poll your organization as Autumn semester classes are being scheduled to determine if your meeting time might need to change
    • Doodle.com
  • Constitutions
    • Constitutions
      • Must have
        • Purpose Statement
        • Non-discrimination policy consistent with CSA Guidelines
        • Member selection requirements and removal process
        • Officer titles, duties, selection, and removal process
      • Update dates/quarters, “SOURCE” references, any outdated statements, specific names of individuals, formatting inconsistencies
    • Consider new member recruitment timelines
    • Officer elections should ideally allow for overlap between incoming and outgoing officers
    • Holding elections just before or at the beginning of a registration Window will allow for maximum effectiveness
    Elections & Transitions
  • Office Space & Lockers
    • Applications for office space and storage lockers in the Center will be available on March 1 and be due April 30.
    • Applications will be online and can only be filled out by the organization President.
    • All current tenants must also fill out an application to retain their space.
  • Involvement Fair Registration
    • Registration for the Fall Involvement Fair during Welcome Week will open on April 1.
    • The registration deadline is July 20.
    • There will be a stand alone application on the Ohio Union website – it will no longer be included as part of the organization registration process.
    • A Spring Window organization must have Active status to participate in the Fall Involvement Fair.
    • A Fall Window organization must have been Active on July 20 to participate in the Fall Involvement Fair.
  • http://ohiounion.osu.edu/get_involved/student_organizations/semesters
  • http://myswitch.osu.edu
    • Semesters will impact your student organization
      • Collection of dues, financial reports
      • National Organization affiliations
      • Registration
      • Funding
      • Line of Credit
      • Events & Scheduling
      • Constitutions
      • Elections and Transitions
      • Application Deadlines
    Final Thoughts
    • Take the time to inform your student organization!
    • If you found this helpful, please encourage others to register and attend
      • January 24, 10:00am, Interfaith Prayer and Reflection Room
      • February 1, 4:00pm, Ohio Staters Traditions Room
      • February 6, 5:00pm, Cartoon Meeting Room 1
    Final Thoughts
  • Questions/Comments?