How to lead a delegation to ASTD 2013


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How to lead an International Delegation to ASTD 2013 International Conference & Exposition.

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How to lead a delegation to ASTD 2013

  1. 1. ASTD 2013 InternationalConference and ExpositionLeadingan InternationalDelegation
  2. 2. 환영 ‫وسهال‬ Willkommen Bienvenidos Bienvenue Bem Vindo Welkom ДоброWei Wang Ph.D., CPLP Velkommen пожаловатьDirector, International Relations Vitame Benvenuto 歡迎 Witamy 欢迎 Υποδοχή
  3. 3. IntroducingASTD International Teamĺñigo Youngkuk Lim Elizabeth Palafox Nicole Washington International Relations International Relations International RelationsSánchez-Cabezudo Specialist Sr. Coordinator ManagerInternational RelationsManager
  4. 4. Agenda How to ASTD 2013 Additional Form Q&A Highlights Activities Delegation
  5. 5. ASTD 2013The Premier Conference forWorkplace Learning andDevelopment May 19 – 22, 2013 Dallas, Texas
  6. 6. The Largest Global Eventfor L&D ProfessionalsHeld each spring, this premier eventfor workplace learning and performanceprofessionals welcomes attendees fromaround the world.Features educational sessions fromindustry-leading experts, and a world-class expo filled with the latest productsand services from top suppliers.ASTD will celebrate its 70th anniversarythis year.
  7. 7. Global Presence by NumbersOver 8,000 total attendeesrepresenting 80 countries; 60+international delegations; over 240education sessions; Speakers from25 countries; 350+ exhibitors.
  8. 8. Top Attending CountriesOutside the U.S. in 2012South Korea 388Canada 186China 162Japan 145Brazil 110Netherlands 90Saudi Arabia 87United Kingdom 59Mexico 57Kuwait 54
  9. 9. The Location Texas, Dallas• A modern and sophisticated city that attracts worldwide travelers• A home to 18 Fortune 500 companies: Exxon Mobil, JC Penney, AT&T, Texas Instruments• Some of the best shopping in the Southwest• The largest urban arts district in the US, 13 entertainment districts, and much more• “Live large. Think big.™” www.visitdallas.comConference VenueDallas Convention Center650 S. Griffin Street, Dallas, Texas 75202, USA
  10. 10. Conference Theme Tony Bingham CEO & President of ASTD As business becomes more global and competitive, a key differentiator for success will be talent. You need to know the latest trends and best practices, and the best place to learn is at ASTD 2013. No other learning event brings together the global perspective, expert content, and community of practitioners that ASTD’s conference does.
  11. 11. Top Reasons to Attend The largest conference in the field providing the most choices for professional and business development World-renowned experts sharing their latest research Over 240 top-rated educational sessions Benchmarking opportunities against today’s leading learning companies World-class expo filled with the latest products and services from top suppliers Networking with like-minded peers from around the world.
  12. 12. Schedule at a Glance Dates Programs & Events Thursday - Saturday Certificate Programs May 16-18, 2013 Saturday Certificate Programs, Preconference Workshops, May 18, 2013 Newcomers Orientation Sunday International Attendee Orientation, Newcomers Orientation, May 19, 2013 Education Sessions, Annual Meeting Monday General Session, Expo Open, Education Sessions, International May 20, 2013 Reception Tuesday General Session, Expo Open, Education Sessions, ASTD Celebration May 21, 2013 Wednesday Education Sessions, Expo Open, Closing Session May22, 2013
  13. 13. Attendee ProfileTop TitlesChairman & CEO Director of Sales Training Regional L&D OfficerChief Learning Officer Education & Training Officer Senior Director of Human ResourcesChief Talent Strategist e-Learning Director Senior Director of TrainingComputer Training Chief Head of Training and Business SVP of Learning & DevelopmentCorporate Training Director Development VP of LearningDeputy Chief of Training & Director of OrganizationalDevelopment KnowledgeDirector of Distance Learning Director of Corporate UniversityDirector of Human Resources
  14. 14. Top Attendee CompaniesAETNA NTEL NBC UniversalAmtrak John Deere NikeApple Lockheed Martin NovartisBarclays Marriott International OracleBest Buy Medtronic PfizerBlack & Decker The Melting Pot Restaurants Qualcomm Inc.Blue Cross Blue Shield Merck and Co., Inc. ShellBoeing National Gallery of Art Smithsonian InstitutionBP DuPont State Farm Ins. Co.Bristol-Myers Squibb Ernst & Young Sun MicrosystemsChevron ExxonMobil Tiffany & Co.Cisco GEICO ToyotaComcast General Mills UPSThe Dannon Company, Inc. Hallmark Cards, Inc. VerizonDept. of Navy Hewlett-Packard VolkswagenDept. of Homeland Security Hilton Hotels Wal-MartIBM Home Box Office
  15. 15. Keynote Speakers Sir Ken Robinson, PhD is an internationally recognized leader in the development of education, creativity, and innovation. He is also one of the world’s leading speakers with a profound impact on audiences everywhere. John Seely Brown is a visiting scholar and advisor to the provost at the University of Southern California and the independent co- chairman of the Deloitte Center for the Edge. Liz Wiseman teaches leadership to executives around the world. She is the President of the Wiseman Group, a leadership research and development firm headquartered in Silicon Valley, California.
  16. 16. Over 240 Education Sessions7 Content TracksCareer DevelopmentDesigning & Facilitating LearningGlobal Human Resource DevelopmentHuman CapitalLeadership DevelopmentLearning TechnologiesMeasurement, Evaluation, ROI3 Industry TracksHigher EducationGovernmentSales Enablement
  17. 17. Exhibition• The place to meet and network with colleagues, meet vendors, and discover the latest solutions• 250 exhibitors and growing!Expo Hour Monday, May 20 - 9:30 am - 2:15 pm Tuesday, May 21 - 9:30 am - 4:00 pm Wednesday, May 22 - 9:30 am - 1:15 pm 94% of exhibitors were satisfied with their exhibit experience
  18. 18. Networking Opportunities International Orientation Global Village Celebration Night International Reception
  19. 19. Agenda How to ASTD 2013 Additional Form Q&A Highlights Activities Delegation
  20. 20. International Delegation• ASTD encourages organizations and individuals to form delegations• The minimum requirement to form a delegation is 5 paid attendees
  21. 21. Why Do People Join International Delegation?• Reduced registration rates• Convenient conference registration• Convenient travel arrangement• Group activities (debriefing, welcome dinner, benchmarking)• Networking• Recognition
  22. 22. Delegation Benefits• Reduced registration rates for all delegates• For every 10 paid registered attendees, the 11th attendee is free• Marketing support including print & electronic material• Registration support• Special recognition during the conference in the program guide and elsewhere• Special delegation leader only events during the conference• Networking room, early badge pickup, and access to other delegation-only services
  23. 23. Delegation Benefits # of Paid Delegation *Free Marketing Delegation Networking Early AdditionalAttendees Rate Registration Materials Leader Room Badge Financial Events Sharing Pick Up Incentive** >5 X X X >10 X X X X >20 X X X X X X >50 X X X X X X X *For every 10 paid registered attendees, the 11th attendee is free ** Contact ASTD International for more details
  24. 24. How Can We Support You • Marketing materials • Delegation leader tool kit • Delegation Leader emails • Delegation Registration Form • Special conference promotion workshops
  25. 25. Delegation Registration Process STEP 1 Submit Delegation Application STEP 2 Receive Delegation Confirmation STEP 3 Register Delegation Attendees STEP 4 Arrange Payment
  26. 26. Step1:Submit Delegation Application• Fill out the “International Delegation Application Form” by contacting or download it from onal/Delegation-Leader-Tool- Kit• Complete and submit the application form. International Delegation Application Form
  27. 27. Step 2: Receive Delegation Confirmation• Once the application is approved, you will receive a confirmation letter from ASTD.• Returned qualified delegation will receive delegation code CODE with the confirmation letter. Sample Delegation Banner with Code.• New delegation will be assigned a delegation code when minimum paid attendee requirements are met.
  28. 28. Step 3:Register Delegation Attendees • We will provide a standard International Delegation Registration Spreadsheet. • Delegation leaders will use the spreadsheet to collect * Note: You may promote your delegation code attendees information, and to individuals and have them directly register send it to ASTD. The reduced with ASTD. However, if the delegation code is rates and complimentary not correctly entered when the individual registration will immediately registers, the delegation will not receive any apply. benefits.
  29. 29. Step 3:Register Delegation Attendees
  30. 30. Make sure toput correct names!
  31. 31. Payment• Delegations need to provide the Delegation Registration Spreadsheet with payment before the deadline.• Additional/canceled registrations may be adjusted on the same spreadsheet.• Additional registrations may be processed onsite.• Payment is required before registration is considered complete.• ASTD accepts credit cards, purchase orders, and wire transfers.
  32. 32. HousingASTD has reserved rooms with discounted rates at area hotels inDallas. Reserve your room early for the best chance of gettingyour first choice. • Online: • Telephone: +1-800.931.6029 or 972.349.5561 Monday – Friday, 8:00 a.m. – 6:30 p.m. CST • Fax: +1-972.349.7715 *Download the Individual Housing Form or Group Housing Form at * Group Housing Deadline for Reservations: March 14, 2013.
  33. 33. Visa• We provide invitation letters for conference attendees for visa purpose.• To request an invitation letter, fill out the Visa Invitation Request Form, and send it to ASTD at• Please allow 5 business days to process your request.• Contact ASTD early to leave enough time for your visa application.• * Complete visa information can be found at the U.S. Department of State website.
  34. 34. Delegation Leader Toolkit This Tool Kit is updated periodically with new materials. Please check back for these updates. egation-Leader-Tool-Kit
  35. 35. Your Dedicated Contactat ASTD International Nicole Washington International Relations Sr. Coordinator Email: Phone: +1.703.683.8161 Fax: +1.703.683.8193
  36. 36. Agenda How to ASTD 2013 Additional Form Q&A Highlights Activities Delegation
  37. 37. Delegation Leaders Help to Create anExceptional Experience for Attendees 39
  38. 38. Additional ActivitiesIn addition to the standard conference program, you mayalso consider:• Orientation session before your group departure• Networking events during the conference• Group debriefings after sessions• Customized learning materials (Guide, CDs)• Benchmarking visit• Post-conference sharing events
  39. 39. Things to Remember• Start promotion early• Communicate frequently with ASTD• Partner with travel agent• Plan activities for down time• Leave enough time for visa• Expecting last minute changes• Have fun!
  40. 40. Agenda How to ASTD 2013 Additional Form Q&A Highlights Activities Delegation
  41. 41. Thank you, See you in Dallas!Email: international@astd.orgPhone: 1.703.683.8161Fax: 1.703.683.8193