A Guide To The Project Management Body of Knowledge (PMBOK) Significant Changes from the 3 rd edition to the 4 th edition

Major Changes The adoption of the verb-noun format for process names Amplification as to Enterprise Environmental Factors and Organizational Process Assets Clarifications as to the relationships between Corrective Actions, Preventative Actions, Defect Repairs, and Requested changes The elimination, addition, and consolidation of processes to tighten the logic of the process groups A division of the Project Management Plan documents from Project Documents that was unclear in the 3 rd edition of the PMBOK

The adoption of the verb-noun format for process names

Amplification as to Enterprise Environmental Factors and Organizational Process Assets

Clarifications as to the relationships between Corrective Actions, Preventative Actions, Defect Repairs, and Requested changes

The elimination, addition, and consolidation of processes to tighten the logic of the process groups

A division of the Project Management Plan documents from Project Documents that was unclear in the 3 rd edition of the PMBOK

Major Changes (continued) The establishment of a distinction between the elements of a Project Charter from the Project Scope Statement The elimination of process flow diagrams that were often interpreted as activity diagrams rather than logical flows More emphasis on the logical connections between the processes (where outputs become inputs to follow-on processes) An appendix that is intended to emphasize the need for soft (interpersonal) skills

The establishment of a distinction between the elements of a Project Charter from the Project Scope Statement

The elimination of process flow diagrams that were often interpreted as activity diagrams rather than logical flows

More emphasis on the logical connections between the processes (where outputs become inputs to follow-on processes)

An appendix that is intended to emphasize the need for soft (interpersonal) skills

Name Changes PMBOK, 3 rd edition Verb-Noun Titles e.g., Create WBS; Develop Project Management Plan Noun-Verb Titles e.g., Scope Planning; Cost Control PMBOK, 4 th edition All processes titled in Verb-Noun format

PMBOK, 3 rd edition

Verb-Noun Titles

e.g., Create WBS; Develop Project Management Plan

Noun-Verb Titles

e.g., Scope Planning; Cost Control

PMBOK, 4 th edition

All processes titled in Verb-Noun format

Verb-Noun Examples Old PMBOK Activity Definition Activity Sequencing Activity Resource Estimating Activity Duration Estimating Cost Estimating Cost Budgeting New PMBOK Define Activities Sequence Activities Estimate Activity Resources Estimate Activity Durations Estimate Costs Determine Budget

Old PMBOK

Activity Definition

Activity Sequencing

Activity Resource Estimating

Activity Duration Estimating

Cost Estimating

Cost Budgeting

New PMBOK

Define Activities

Sequence Activities

Estimate Activity Resources

Estimate Activity Durations

Estimate Costs

Determine Budget

Enterprise Environmental Factors The Organization’s Enterprise Environmental factors and systems that influence the project’s success Culture, structure, processes Government and Industry Standards Infrastructure (existing facilities and equipment) Existing Human Resources (skills, disciplines and knowledge) Personnel Administration Work authorization system Marketplace conditions Stakeholder Risk Tolerance Political climate Established communications channels Commercial databases (e.g., standardized cost estimating data, industry risk study information) PMIS

The Organization’s Enterprise Environmental factors and systems that influence the project’s success

Culture, structure, processes

Government and Industry Standards

Infrastructure (existing facilities and equipment)

Existing Human Resources (skills, disciplines and knowledge)

Personnel Administration

Work authorization system

Marketplace conditions

Stakeholder Risk Tolerance

Political climate

Established communications channels

Commercial databases (e.g., standardized cost estimating data, industry risk study information)

PMIS

Organizational Process Assets Processes and Procedures Processes, policies, standardized guidelines, templates, communication requirements, closure guidelines, financial controls, issue and defect management, risk management, and work authorization procedures Corporate Knowledge Base Databases (process measurement, issues and defects, configuration management, and financial), Project files, historical information

Processes and Procedures

Processes, policies, standardized guidelines, templates, communication requirements, closure guidelines, financial controls, issue and defect management, risk management, and work authorization procedures

Corporate Knowledge Base

Databases (process measurement, issues and defects, configuration management, and financial), Project files, historical information

Change Requests, et al Corrective Actions Preventive Actions Defect Repairs Change Requests Short-term actions Long-term actions

Corrective Actions

Preventive Actions

Defect Repairs

Change Requests

Project Integration Management Inputs and Outputs Monitor and Control Project Work Perform Integrated Change Control Project Management Plan Change Requests Corrective Actions Preventive Actions Defect Repairs Project Management Plan Change Request Status Updates Project Man. Plan Updates PM Plan Updates Project Documentation Updates Performance Reports Work Performance Information

Project

Management

Plan

Change Requests

Corrective Actions

Preventive Actions

Defect Repairs

Project

Management

Plan

Change Request Status Updates

Project Man. Plan Updates

PM Plan Updates

Project Documentation Updates

Performance

Reports

Work

Performance

Information

New Category of “Change Request” Updates to the contents of plans, documents, etc.

Updates to the contents of plans, documents, etc.

Planning Process Group Initiating Process Group Executing Process Group Monitoring & Controlling Process Group Closing Process Group Integration Management Develop Project Charter Develop Preliminary Project Scope Statement Develop Project Management Plan Direct and Manage Project Execution Monitor and Control Project Work Integrated Change Control Close Project Scope Management Scope Planning Scope Definition Create WBS Scope Verification Scope Control Time Management Activity Definition Activity Sequencing Activity Resource Estimating Activity Duration Estimation Schedule Development Schedule Control Cost Management Cost Estimating Cost Budgeting Cost Control Quality Management Quality Planning Perform Quality Assurance Perform Quality Control Human Resource Management Human Resource Planning Acquire Project Team Develop Project Team Manage Project Team Communications Management Communications Planning Information Distribution Performance Reporting Manage Stakeholders Risk Management Risk Management Planning Risk Identification Qualitative Risk Analysis Quantitative Risk Analysis Risk Response Planning Risk Monitoring and Control Procurement Management Plan Purchases and Acquisitions Plan Contracting Request Seller Responses Select Sellers Contract Administration Contract Closure

Develop Project Charter

Develop Preliminary Project Scope Statement

Develop Project Management Plan

Direct and Manage Project Execution

Monitor and Control Project Work

Integrated Change Control

Close Project

Scope Planning

Scope Definition

Create WBS

Scope Verification

Scope Control

Activity Definition

Activity Sequencing

Activity Resource Estimating

Activity Duration Estimation

Schedule Development

Schedule Control

Cost Estimating

Cost Budgeting

Cost Control

Quality Planning

Perform Quality Assurance

Perform Quality Control

Human Resource Planning

Acquire Project Team

Develop Project Team

Manage Project Team

Communications Planning

Information Distribution

Performance Reporting

Manage Stakeholders

Risk Management Planning

Risk Identification

Qualitative Risk Analysis

Quantitative Risk Analysis

Risk Response Planning

Risk Monitoring and Control

Plan Purchases and Acquisitions

Plan Contracting

Request Seller Responses

Select Sellers

Contract Administration

Contract Closure

Processes Changes to the matrix of Processes In addition to the wording changes (verb-noun format)

Changes to the matrix of Processes

In addition to the wording changes (verb-noun format)

Planning Process Group Initiating Process Group Executing Process Group Monitoring & Controlling Process Group Closing Process Group Integration Management Develop Project Charter Develop Preliminary Project Scope Statement Develop Project Management Plan Direct and Manage Project Execution Monitor and Control Project Work Integrated Change Control Close Project Scope Management Scope Planning Scope Definition Create WBS Scope Verification Scope Control Time Management Activity Definition Activity Sequencing Activity Resource Estimating Activity Duration Estimation Schedule Development Schedule Control Cost Management Cost Estimating Cost Budgeting Cost Control Quality Management Quality Planning Perform Quality Assurance Perform Quality Control Human Resource Management Human Resource Planning Acquire Project Team Develop Project Team Manage Project Team Communications Management Communications Planning Information Distribution Performance Reporting Manage Stakeholders Risk Management Risk Management Planning Risk Identification Qualitative Risk Analysis Quantitative Risk Analysis Risk Response Planning Risk Monitoring and Control Procurement Management Plan Purchases and Acquisitions Plan Contracting Request Seller Responses Select Sellers Contract Administration Contract Closure

Develop Project Charter

Develop Preliminary Project Scope Statement

Develop Project Management Plan

Direct and Manage Project Execution

Monitor and Control Project Work

Integrated Change Control

Close Project

Scope Planning

Scope Definition

Create WBS

Scope Verification

Scope Control

Activity Definition

Activity Sequencing

Activity Resource Estimating

Activity Duration Estimation

Schedule Development

Schedule Control

Cost Estimating

Cost Budgeting

Cost Control

Quality Planning

Perform Quality Assurance

Perform Quality Control

Human Resource Planning

Acquire Project Team

Develop Project Team

Manage Project Team

Communications Planning

Information Distribution

Performance Reporting

Manage Stakeholders

Risk Management Planning

Risk Identification

Qualitative Risk Analysis

Quantitative Risk Analysis

Risk Response Planning

Risk Monitoring and Control

Plan Purchases and Acquisitions

Plan Contracting

Request Seller Responses

Select Sellers

Contract Administration

Contract Closure

Planning Process Group Initiating Process Group Executing Process Group Monitoring & Controlling Process Group Closing Process Group Integration Management Develop Project Charter Develop Preliminary Project Scope Statement Develop Project Management Plan Direct and Manage Project Execution Monitor and Control Project Work Integrated Change Control Close Project Scope Management Scope Planning Scope Definition Create WBS Scope Verification Scope Control Time Management Activity Definition Activity Sequencing Activity Resource Estimating Activity Duration Estimation Schedule Development Schedule Control Cost Management Cost Estimating Cost Budgeting Cost Control Quality Management Quality Planning Perform Quality Assurance Perform Quality Control Human Resource Management Human Resource Planning Acquire Project Team Develop Project Team Manage Project Team Communications Management Communications Planning Information Distribution Performance Reporting Manage Stakeholders Risk Management Risk Management Planning Risk Identification Qualitative Risk Analysis Quantitative Risk Analysis Risk Response Planning Risk Monitoring and Control Procurement Management Plan Purchases and Acquisitions Plan Contracting Request Seller Responses Select Sellers Contract Administration Contract Closure

Develop Project Charter

Develop Preliminary Project Scope Statement

Develop Project Management Plan

Direct and Manage Project Execution

Monitor and Control Project Work

Integrated Change Control

Close Project

Scope Planning

Scope Definition

Create WBS

Scope Verification

Scope Control

Activity Definition

Activity Sequencing

Activity Resource Estimating

Activity Duration Estimation

Schedule Development

Schedule Control

Cost Estimating

Cost Budgeting

Cost Control

Quality Planning

Perform Quality Assurance

Perform Quality Control

Human Resource Planning

Acquire Project Team

Develop Project Team

Manage Project Team

Communications Planning

Information Distribution

Performance Reporting

Manage Stakeholders

Risk Management Planning

Risk Identification

Qualitative Risk Analysis

Quantitative Risk Analysis

Risk Response Planning

Risk Monitoring and Control

Plan Purchases and Acquisitions

Plan Contracting

Request Seller Responses

Select Sellers

Contract Administration

Contract Closure

Knowledge Area: Communications Management Initiating Process Group Process: Identify Stakeholders “ The process of identifying all people or organizations impacted by the project, and documenting relevant information regarding their interests, involvement, and impact on project success.” -PMBOK

Identify Stakeholders Inputs Project Charter Procurement Documents Enterprise Environmental Factors Organizational Process Assets

Inputs

Project Charter

Procurement Documents

Enterprise Environmental Factors

Organizational Process Assets

Inputs: Project Charter Utilize information provided in Charter about sponsors customers team members groups departments that are involved in project

Utilize information provided in Charter about

sponsors

customers

team members

groups

departments

that are involved in project

Inputs: Procurement Documents If the project is: The result of a procurement activity Based on an established contract Parties to that contract are then key project stakeholders

If the project is:

The result of a procurement activity

Based on an established contract

Parties to that contract are then key project stakeholders

Identify Stakeholders Tools and Techniques Stakeholder Analysis Expert Judgment

Tools and Techniques

Stakeholder Analysis

Expert Judgment

Tools and Techniques: Stakeholder Analysis Step 1: Identify all potential stakeholders Roles Departments Interests Knowledge levels Expectation Influence levels

Step 1: Identify all potential stakeholders

Roles

Departments

Interests

Knowledge levels

Expectation

Influence levels

Tools and Techniques: Stakeholder Analysis Step 2: Identify the potential impact or support; classify Power/interest grid Power/influence grid Influence/impact grid Salience model Level of authority – power Level of concern – interest Active involvement – influence Effect changes to planning/execution - impact

Step 2: Identify the potential impact or support; classify

Power/interest grid

Power/influence grid

Influence/impact grid

Salience model

Level of authority – power

Level of concern – interest

Active involvement – influence

Effect changes to planning/execution - impact

Example: Power/Interest Grid Keep Satisfied Manage Closely Monitor Keep Informed Power Interest High High Low Low

Identify Stakeholders Outputs Stakeholder Register Stakeholder Management Strategy

Outputs

Stakeholder Register

Stakeholder Management Strategy

Outputs: Stakeholder Registry Identification Information Assessment Information Stakeholder Classification Internal/external Supporter/neutral/resistor, etc.

Identification Information

Assessment Information

Stakeholder Classification

Internal/external

Supporter/neutral/resistor, etc.

Outputs: Stakeholder Management Strategy Includes Key stakeholders Level of participation desired Stakeholder groups and management (as groups) Stakeholder Interest in Project Assessment of Impact Potential Strategies

Includes

Key stakeholders

Level of participation desired

Stakeholder groups and management (as groups)

Planning Process Group Initiating Process Group Executing Process Group Monitoring & Controlling Process Group Closing Process Group Integration Management Develop Project Charter Develop Preliminary Project Scope Statement Develop Project Management Plan Direct and Manage Project Execution Monitor and Control Project Work Integrated Change Control Close Project Scope Management Scope Planning Scope Definition Create WBS Scope Verification Scope Control Time Management Activity Definition Activity Sequencing Activity Resource Estimating Activity Duration Estimation Schedule Development Schedule Control Cost Management Cost Estimating Cost Budgeting Cost Control Quality Management Quality Planning Perform Quality Assurance Perform Quality Control Human Resource Management Human Resource Planning Acquire Project Team Develop Project Team Manage Project Team Communications Management Communications Planning Information Distribution Performance Reporting Manage Stakeholders Risk Management Risk Management Planning Risk Identification Qualitative Risk Analysis Quantitative Risk Analysis Risk Response Planning Risk Monitoring and Control Procurement Management Plan Purchases and Acquisitions Plan Contracting Request Seller Responses Select Sellers Contract Administration Contract Closure

Develop Project Charter

Develop Preliminary Project Scope Statement

Develop Project Management Plan

Direct and Manage Project Execution

Monitor and Control Project Work

Integrated Change Control

Close Project

Scope Planning

Scope Definition

Create WBS

Scope Verification

Scope Control

Activity Definition

Activity Sequencing

Activity Resource Estimating

Activity Duration Estimation

Schedule Development

Schedule Control

Cost Estimating

Cost Budgeting

Cost Control

Quality Planning

Perform Quality Assurance

Perform Quality Control

Human Resource Planning

Acquire Project Team

Develop Project Team

Manage Project Team

Communications Planning

Information Distribution

Performance Reporting

Manage Stakeholders

Risk Management Planning

Risk Identification

Qualitative Risk Analysis

Quantitative Risk Analysis

Risk Response Planning

Risk Monitoring and Control

Plan Purchases and Acquisitions

Plan Contracting

Request Seller Responses

Select Sellers

Contract Administration

Contract Closure

Knowledge Area: Scope Management Process: Collect Requirements Planning Process Group “ Scope Planning – Collect Requirements is the process of defining stakeholders needs to meet the project objectives.” -PMBOK

Collect Requirements Inputs Project Charter Stakeholder Register

Inputs

Project Charter

Stakeholder Register

Collect Requirements Tools and Techniques Interviews Focus Groups Facilitated Workshops Group Creativity Technique Group Decision Making Techniques Questionnaires and Surveys Observations Prototypes

Tools and Techniques

Interviews

Focus Groups

Facilitated Workshops

Group Creativity Technique

Group Decision Making Techniques

Questionnaires and Surveys

Observations

Prototypes

Collect Requirements Outputs Requirements Documentation Requirements Management Plan Requirements Traceability Matrix

Outputs

Requirements Documentation

Requirements Management Plan

Requirements Traceability Matrix

Planning Process Group Initiating Process Group Executing Process Group Monitoring & Controlling Process Group Closing Process Group Integration Management Develop Project Charter Develop Preliminary Project Scope Statement Develop Project Management Plan Direct and Manage Project Execution Monitor and Control Project Work Integrated Change Control Close Project Scope Management Scope Planning Scope Definition Create WBS Scope Verification Scope Control Time Management Activity Definition Activity Sequencing Activity Resource Estimating Activity Duration Estimation Schedule Development Schedule Control Cost Management Cost Estimating Cost Budgeting Cost Control Quality Management Quality Planning Perform Quality Assurance Perform Quality Control Human Resource Management Human Resource Planning Acquire Project Team Develop Project Team Manage Project Team Communications Management Communications Planning Information Distribution Performance Reporting Manage Stakeholders Risk Management Risk Management Planning Risk Identification Qualitative Risk Analysis Quantitative Risk Analysis Risk Response Planning Risk Monitoring and Control Procurement Management Plan Purchases and Acquisitions Plan Contracting Request Seller Responses Select Sellers Contract Administration Contract Closure

Develop Project Charter

Develop Preliminary Project Scope Statement

Develop Project Management Plan

Direct and Manage Project Execution

Monitor and Control Project Work

Integrated Change Control

Close Project

Scope Planning

Scope Definition

Create WBS

Scope Verification

Scope Control

Activity Definition

Activity Sequencing

Activity Resource Estimating

Activity Duration Estimation

Schedule Development

Schedule Control

Cost Estimating

Cost Budgeting

Cost Control

Quality Planning

Perform Quality Assurance

Perform Quality Control

Human Resource Planning

Acquire Project Team

Develop Project Team

Manage Project Team

Communications Planning

Information Distribution

Performance Reporting

Manage Stakeholders

Risk Management Planning

Risk Identification

Qualitative Risk Analysis

Quantitative Risk Analysis

Risk Response Planning

Risk Monitoring and Control

Plan Purchases and Acquisitions

Plan Contracting

Request Seller Responses

Select Sellers

Contract Administration

Contract Closure

Planning Process Group Initiating Process Group Executing Process Group Monitoring & Controlling Process Group Closing Process Group Integration Management Develop Project Charter Develop Preliminary Project Scope Statement Develop Project Management Plan Direct and Manage Project Execution Monitor and Control Project Work Integrated Change Control Close Project Scope Management Scope Planning Scope Definition Create WBS Scope Verification Scope Control Time Management Activity Definition Activity Sequencing Activity Resource Estimating Activity Duration Estimation Schedule Development Schedule Control Cost Management Cost Estimating Cost Budgeting Cost Control Quality Management Quality Planning Perform Quality Assurance Perform Quality Control Human Resource Management Human Resource Planning Acquire Project Team Develop Project Team Manage Project Team Communications Management Communications Planning Information Distribution Performance Reporting Manage Stakeholders Risk Management Risk Management Planning Risk Identification Qualitative Risk Analysis Quantitative Risk Analysis Risk Response Planning Risk Monitoring and Control Procurement Management Plan Purchases and Acquisitions Plan Contracting Request Seller Responses Select Sellers Contract Administration Contract Closure

Develop Project Charter

Develop Preliminary Project Scope Statement

Develop Project Management Plan

Direct and Manage Project Execution

Monitor and Control Project Work

Integrated Change Control

Close Project

Scope Planning

Scope Definition

Create WBS

Scope Verification

Scope Control

Activity Definition

Activity Sequencing

Activity Resource Estimating

Activity Duration Estimation

Schedule Development

Schedule Control

Cost Estimating

Cost Budgeting

Cost Control

Quality Planning

Perform Quality Assurance

Perform Quality Control

Human Resource Planning

Acquire Project Team

Develop Project Team

Manage Project Team

Communications Planning

Information Distribution

Performance Reporting

Manage Stakeholders

Risk Management Planning

Risk Identification

Qualitative Risk Analysis

Quantitative Risk Analysis

Risk Response Planning

Risk Monitoring and Control

Plan Purchases and Acquisitions

Plan Contracting

Request Seller Responses

Select Sellers

Contract Administration

Contract Closure

Knowledge Area: Communications Management Process: Manage Stakeholder Expectations Monitoring & Controlling Process Group “ Manage Stakeholder Expectations – The process of communicating and working with stakeholders to meet their needs and addressing issues as they occur.” - PMBOK

Manage Stakeholder Expectations Actively managing expectations Addressing concerns that are not yet issues Clarifying and resolving issues that have been identified

Actively managing expectations

Addressing concerns that are not yet issues

Clarifying and resolving issues that have been identified

Manage Stakeholder Expectations Inputs Stakeholder Register* Stakeholder Management Strategy* Project Management Plan* Issue Log Change Log Organizational Process Assets* *Already Discussed

Inputs

Stakeholder Register*

Stakeholder Management Strategy*

Project Management

Plan*

Issue Log

Change Log

Organizational Process Assets*

*Already Discussed

Inputs: Issue Log Or Action Log Used to document monitor issues resolution Facilitates communication Ensures common understanding Owner assigned for each issue

Or Action Log

Used to document monitor issues resolution

Facilitates communication

Ensures common understanding

Owner assigned for each issue

Inputs: Change Log Document changes during project

Document changes during project

Manage Stakeholder Expectations Tools and Techniques Communication Methods* Interpersonal Skills Management Skills *Already Discussed

Tools and Techniques

Communication Methods*

Interpersonal Skills

Management Skills

*Already Discussed

Tools and Techniques: Interpersonal Skills Includes: Building Trust Resolving Conflict Active Listening Overcoming Resistance to Change

Includes:

Building Trust

Resolving Conflict

Active Listening

Overcoming Resistance to Change

Tools and Techniques: Management Skills Includes: Presentation skills Negotiating Writing skills Public speaking

Includes:

Presentation skills

Negotiating

Writing skills

Public speaking

Manage Stakeholder Expectations Outputs Organizational Process Assets Updates* Change Requests* Project Management Plan Updates* Project Document Updates *Already Discussed

Outputs

Organizational Process Assets Updates*

Change Requests*

Project Management Plan Updates*

Project Document Updates

*Already Discussed

Outputs: Project Document Updates Stakeholder Management Strategy Stakeholder Register Issue Log

Stakeholder Management Strategy

Stakeholder Register

Issue Log

Planning Process Group Initiating Process Group Executing Process Group Monitoring & Controlling Process Group Closing Process Group Integration Management Develop Project Charter Develop Preliminary Project Scope Statement Develop Project Management Plan Direct and Manage Project Execution Monitor and Control Project Work Integrated Change Control Close Project Scope Management Scope Planning Scope Definition Create WBS Scope Verification Scope Control Time Management Activity Definition Activity Sequencing Activity Resource Estimating Activity Duration Estimation Schedule Development Schedule Control Cost Management Cost Estimating Cost Budgeting Cost Control Quality Management Quality Planning Perform Quality Assurance Perform Quality Control Human Resource Management Human Resource Planning Acquire Project Team Develop Project Team Manage Project Team Communications Management Communications Planning Information Distribution Performance Reporting Manage Stakeholders Risk Management Risk Management Planning Risk Identification Qualitative Risk Analysis Quantitative Risk Analysis Risk Response Planning Risk Monitoring and Control Procurement Management Plan Purchases and Acquisitions Plan Contracting Request Seller Responses Select Sellers Contract Administration Contract Closure

Develop Project Charter

Develop Preliminary Project Scope Statement

Develop Project Management Plan

Direct and Manage Project Execution

Monitor and Control Project Work

Integrated Change Control

Close Project

Scope Planning

Scope Definition

Create WBS

Scope Verification

Scope Control

Activity Definition

Activity Sequencing

Activity Resource Estimating

Activity Duration Estimation

Schedule Development

Schedule Control

Cost Estimating

Cost Budgeting

Cost Control

Quality Planning

Perform Quality Assurance

Perform Quality Control

Human Resource Planning

Acquire Project Team

Develop Project Team

Manage Project Team

Communications Planning

Information Distribution

Performance Reporting

Manage Stakeholders

Risk Management Planning

Risk Identification

Qualitative Risk Analysis

Quantitative Risk Analysis

Risk Response Planning

Risk Monitoring and Control

Plan Purchases and Acquisitions

Plan Contracting

Request Seller Responses

Select Sellers

Contract Administration

Contract Closure

Planning Process Group Initiating Process Group Executing Process Group Monitoring & Controlling Process Group Closing Process Group Integration Management Develop Project Charter Develop Project Management Plan Direct and Manage Project Execution Monitor and Control Project Work Perform Integrated Change Control Close Project or Phase Scope Management Collect Requirements Define Scope Create WBS Verify Scope Control Scope Time Management Define Activities Sequence Activities Estimate Activity Resources Estimate Activity Durations Develop Schedule Control Schedule Cost Management Estimate Costs Determine Budget Control Costs Quality Management Plan Quality Perform Quality Assurance Perform Quality Control Human Resource Management Develop Human Resource Plan Acquire Project Team Develop Project Team Manage Project Team Communications Management Identify Stakeholders Plan Communications Distribute Information Manage Stakeholder Expectations Report Performance Risk Management Plan Risk Management Identify Risks Perform Qualitative Risk Analysis Perform Quantitative Risk Analysis Plan Risk Response Monitor and Control Risks Procurement Management Plan Procurements Conduct Procurements Administer Procurements Close Procurements

Develop Project Charter

Develop Project Management Plan

Direct and Manage Project Execution

Monitor and Control Project Work

Perform Integrated Change Control

Close Project or Phase

Collect Requirements

Define Scope

Create WBS

Verify Scope

Control Scope

Define Activities

Sequence Activities

Estimate Activity Resources

Estimate Activity Durations

Develop Schedule

Control Schedule

Estimate Costs

Determine Budget

Control Costs

Plan Quality

Perform Quality Assurance

Perform Quality Control

Develop Human Resource Plan

Acquire Project Team

Develop Project Team

Manage Project Team

Identify Stakeholders

Plan Communications

Distribute Information

Manage Stakeholder Expectations

Report Performance

Plan Risk Management

Identify Risks

Perform Qualitative Risk Analysis

Perform Quantitative Risk Analysis

Plan Risk Response

Monitor and Control Risks

Plan Procurements

Conduct Procurements

Administer Procurements

Close Procurements

Project Management Plan / Project Documents Content of Old Project Management Plan 3 Baselines Subsidiary Management Plans And anything else you could think of Content of New Project Management Plan 3 Baselines Subsidiary Management Plans

Content of Old Project Management Plan

3 Baselines

Subsidiary Management Plans

And anything else you could think of

Content of New Project Management Plan

3 Baselines

Subsidiary Management Plans

And anything else … New category of input/output Project Document

New category of input/output

Project Document

The Three Baselines Scope Planning Scope Definition Create WBS Activity Definition Act. Res. Estimating Activity Duration Est. Activity Sequencing Schedule Develop. Cost Estimating Cost Budgeting*

The Three Baselines Collect Require. Define Scope Create WBS Define Activities Est. Activity Resources Est. Activity Durations Sequence Activities Develop Schedule Estimate Costs Determine Budget

Subsidiary Project Management Plans – The 9 Knowledge Areas Integration Management Scope Management Time Management Cost Management Quality Management Human Resource Management Communications Management Risk Management Procurement Management

Integration Management

Scope Management

Time Management

Cost Management

Quality Management

Human Resource Management

Communications Management

Risk Management

Procurement Management

Subsidiary Project Management Plans – The 9 Knowledge Areas Integration Management Scope Management Requirements Management Plan - NEW Time Management Cost Management Quality Management Human Resource Management Communications Management Risk Management Procurement Management

Integration Management

Scope Management

Requirements Management Plan - NEW

Time Management

Cost Management

Quality Management

Human Resource Management

Communications Management

Risk Management

Procurement Management

Subsidiary Project Management Plans – The 9 Knowledge Areas Integration Management Scope Management Time Management Schedule Management Plan Cost Management Quality Management Human Resource Management Communications Management Risk Management Procurement Management

Integration Management

Scope Management

Time Management

Schedule Management Plan

Cost Management

Quality Management

Human Resource Management

Communications Management

Risk Management

Procurement Management

Subsidiary Project Management Plans – The 9 Knowledge Areas Integration Management Scope Management Time Management Cost Management Cost Management Plan Quality Management Human Resource Management Communications Management Risk Management Procurement Management

Integration Management

Scope Management

Time Management

Cost Management

Cost Management Plan

Quality Management

Human Resource Management

Communications Management

Risk Management

Procurement Management

Subsidiary Project Management Plans – The 9 Knowledge Areas Integration Management Scope Management Time Management Cost Management Quality Management Quality Management Plan Process Improvement Plan Human Resource Management Communications Management Risk Management Procurement Management

Integration Management

Scope Management

Time Management

Cost Management

Quality Management

Quality Management Plan

Process Improvement Plan

Human Resource Management

Communications Management

Risk Management

Procurement Management

Subsidiary Project Management Plans – The 9 Knowledge Areas Integration Management Scope Management Time Management Cost Management Quality Management Human Resource Management Human Resource Plan - NEW Communications Management Risk Management Procurement Management

Integration Management

Scope Management

Time Management

Cost Management

Quality Management

Human Resource Management

Human Resource Plan - NEW

Communications Management

Risk Management

Procurement Management

Subsidiary Project Management Plans – The 9 Knowledge Areas Integration Management Scope Management Time Management Cost Management Quality Management Human Resource Management Communications Management Communications Management Plan Risk Management Procurement Management

Integration Management

Scope Management

Time Management

Cost Management

Quality Management

Human Resource Management

Communications Management

Communications Management Plan

Risk Management

Procurement Management

Subsidiary Project Management Plans – The 9 Knowledge Areas Integration Management Scope Management Time Management Cost Management Quality Management Human Resource Management Communications Management Risk Management Risk Management Plan Procurement Management

Integration Management

Scope Management

Time Management

Cost Management

Quality Management

Human Resource Management

Communications Management

Risk Management

Risk Management Plan

Procurement Management

Subsidiary Project Management Plans – The 9 Knowledge Areas Integration Management Scope Management Time Management Cost Management Quality Management Human Resource Management Communications Management Risk Management Procurement Management Procurement Management Plan

Integration Management

Scope Management

Time Management

Cost Management

Quality Management

Human Resource Management

Communications Management

Risk Management

Procurement Management

Procurement Management Plan

Outputs: Project Charter Specifically: Project purpose or justification Project Objectives High Level Requirements High Level Project Description High Level Risks Summary Milestone Schedule Summary Budget Project Approval Requirements Assigned project manager, responsibility, authority Name and authority of the sponsor

Specifically:

Project purpose or justification

Project Objectives

High Level Requirements

High Level Project Description

High Level Risks

Summary Milestone Schedule

Summary Budget

Project Approval Requirements

Assigned project manager, responsibility, authority

Name and authority of the sponsor

Other Changes Process Flow Diagrams Logical Connections between Processes Interpersonal Skills

Process Flow Diagrams

Logical Connections between Processes

Interpersonal Skills

Miscellaneous Life Cycle Explanations New Organizational Structure

Life Cycle Explanations

New Organizational Structure

The Project Life Cycle All projects can be mapped to the following life cycle structure: Starting the Project Organizing and Preparing Carrying out the Project Work Closing the Project

All projects can be mapped to the following life cycle structure:

Starting the Project

Organizing and Preparing

Carrying out the Project Work

Closing the Project

Generic Life Cycle Structure Cost and staffing levels are low at the start, peak as the work is carried out, and drop rapidly as the project draws to a close Stakeholder influences, risk, and uncertainty are greatest at the start of the project and decrease over the life of the project Ability to influence the final characteristics of the project’s product without significantly impacting cost is highest at the start of the project and decreases as the project progresses

Cost and staffing levels are low at the start, peak as the work is carried out, and drop rapidly as the project draws to a close

Stakeholder influences, risk, and uncertainty are greatest at the start of the project and decrease over the life of the project

Ability to influence the final characteristics of the project’s product without significantly impacting cost is highest at the start of the project and decreases as the project progresses

Product vs. Project Life Cycle Product life cycle consists generally of sequential and non-overlapping product phases The last Product Life Cycle phase is generally the product’s retirement Many possible relationships may exist to a project where the outcome of the project is a product

Product life cycle consists generally of sequential and non-overlapping product phases

The last Product Life Cycle phase is generally the product’s retirement

Many possible relationships may exist to a project where the outcome of the project is a product

Composite Organization Involves all these structures at various levels Sometimes create a special project team to handle a critical project May have many characteristics of a projectized organization May include full-time staff from different functional departments May develop its own set of operating procedures May operate outside the standard, formalized reporting structure

Involves all these structures at various levels

Sometimes create a special project team to handle a critical project

May have many characteristics of a projectized organization

May include full-time staff from different functional departments

May develop its own set of operating procedures

May operate outside the standard, formalized reporting structure

Composite Organization Project A Coordination Project Members Project B Coordination

Planning Process Group Initiating Process Group Executing Process Group Monitoring & Controlling Process Group Closing Process Group Integration Management Develop Project Charter Develop Project Management Plan Direct and Manage Project Execution Monitor and Control Project Work Perform Integrated Change Control Close Project or Phase Scope Management Collect Requirements Define Scope Create WBS Verify Scope Control Scope Time Management Define Activities Sequence Activities Estimate Activity Resources Estimate Activity Durations Develop Schedule Control Schedule Cost Management Estimate Costs Determine Budget Control Costs Quality Management Plan Quality Perform Quality Assurance Perform Quality Control Human Resource Management Develop Human Resource Plan Acquire Project Team Develop Project Team Manage Project Team Communications Management Identify Stakeholders Plan Communications Distribute Information Manage Stakeholder Expectations Report Performance Risk Management Plan Risk Management Identify Risks Perform Qualitative Risk Analysis Perform Quantitative Risk Analysis Plan Risk Response Monitor and Control Risks Procurement Management Plan Procurements Conduct Procurements Administer Procurements Close Procurements

Develop Project Charter

Develop Project Management Plan

Direct and Manage Project Execution

Monitor and Control Project Work

Perform Integrated Change Control

Close Project or Phase

Collect Requirements

Define Scope

Create WBS

Verify Scope

Control Scope

Define Activities

Sequence Activities

Estimate Activity Resources

Estimate Activity Durations

Develop Schedule

Control Schedule

Estimate Costs

Determine Budget

Control Costs

Plan Quality

Perform Quality Assurance

Perform Quality Control

Develop Human Resource Plan

Acquire Project Team

Develop Project Team

Manage Project Team

Identify Stakeholders

Plan Communications

Distribute Information

Manage Stakeholder Expectations

Report Performance

Plan Risk Management

Identify Risks

Perform Qualitative Risk Analysis

Perform Quantitative Risk Analysis

Plan Risk Response

Monitor and Control Risks

Plan Procurements

Conduct Procurements

Administer Procurements

Close Procurements