Introduction to Shared Shelf


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Presentation to Hamilton College by Jen Hoyer, on March 27 2014

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  • Creator: Adler and Sullivan

    Creator: Louis H. Sullivan

    Title: Auditorium Building

    Title: Hotel Dining Room, now Roosevelt University Library: Ceiling

    Date: 1887 - 1889

    Location: Chicago

    Collection: Columbia University: Art and Architecture Photographs

    ID Number: 0809_082_483

    Source: The Trustees of Columbia University, Media Center for Art History, Department of Art History and Archaeology,

    Rights: Contact information: Caleb Smith, Director, Media Center for Art History, 826 Schermerhorn Hall, 1190 Amsterdam Ave., New York, NY 10027, Tel: 212-854-3044, Fax: 212-854-7329,

    Rights: Please note that if this image is under copyright, you may need to contact one or more copyright owners for any use that is not permitted under the ARTstor Terms and Conditions of Use or not otherwise permitted by law. While ARTstor tries to update contact information, it cannot guarantee that such information is always accurate. Determining whether those permissions are necessary, and obtaining such permissions, is your sole responsibility.
  • Can leave out of intro if showing SS commons live. Mention some of these details in visual cloud slide. Users managing content in Shared Shelf may also make their content available to the public in Shared Shelf Commons –an more basic version of ARTstor Workspace that allows users to search, browse, view, download and share content via URLs. -Colby College, U of Delaware, Cornell are first institutions to dip their toes in the water and their collections are now available- Shared Shelf Commons content is currenly not made available within the ARTstor Digital Library, but may be in the future. If collection managers want to make their local content available to internal users (at their institution alongside ADL content) as well as to public users on WWW, they can publish from Shared Shelf to both target collections.
  • The final collection I’d like to share with you today comes from NYU, and is a collection dedicated to NYU’s institute of fine arts’ archeological work in Abydos, Egypt. This is a fascinating collection and one which serves a unique community of archeologists and anthropologists. In this case, the cloud-based and collaborative nature of Shared Shelf is imperative in the work of these archeologists and catalogers, who actually use Shared Shelf on the dig sites, so that they can document and catalog artifacts as they are discovered, and their work as it unfolds. Using Shared Shelf in this way is incredibly valuable for those working on this project, because it allows for the cataloger to be there, on the dig site, allowing a much greater understanding of the resources, and also an increased availability of resources, which become available on a daily basis to scholars and researchers in the states.
  • UCSD saw the incredible value of these resources, and embarked on a project to preserve, catalog and expose this wonderful collection using Shared Shelf. One of the really nice things about Shared Shelf, is that it’s such a flexible platform which allows users to customize Shared Shelf’s cataloging tools to meet the needs of their collection. What we’re looking at here on this slide, is an example of a Shared Shelf cataloging screen, and you can see here, that UCSD has customized the metadata schema, and the different cataloging fields to meet the needs of this collection.
  • Introduction to Shared Shelf

    1. 1. Jen Hoyer, Library Relations Associate – Shared Shelf
    2. 2. Upload, catalog, manage, and share your local media collections for targeted discovery.
    3. 3. Lead partners Partners
    4. 4. Types of collections • Departmental teaching collections • Library special collections • Faculty collections • Campus museum collections Subject Areas • Visual Arts • Performing Arts • Humanities • Social Sciences • Natural Sciences • Campus events, buildings, staff, institutional history Manage Diverse Collections *Shared Shelf supports non-art metadata models including DARWIN Core & AVM (Astronomy Visualization Metadata Standard).
    5. 5. Public on the World Wide Web Shared Shelf Commons; DPLA; Omeka sites 1,600+ institutions subscribing to Artstor worldwide Contributed collection Your institution and designated others Shared Shelf hosted collections Your institution The ARTstor Workspace; Your Institutional Repository Private Instructor Collection Control how broadly you share your content Open AccessShared AccessRestricted Access
    6. 6. Share Your Local Content on the World Wide Web
    7. 7. NYU’s Abydos Archeology Collection
    8. 8. UC San Diego’s Zambian Storytellers Collection 20 years, 1,300 stories
    9. 9. UMass Boston: Rob Stevenson, Field Guide of Biodiversity Images
    10. 10. • Digital preservation support • OAI Support • Consortial discount offers What’s New: Shared Shelf Updates What’s Next: Shared Shelf Developments • Advanced Administrative tools • Work Record Support – relational cataloging and multi-value controlled lists • XML import • Advanced permissions and restrictions – including private projects and user-based restrictions for record access
    11. 11. Stay informed: - Attend more webinars at - Watch quick how-to videos on - Sign up for a free, 60 day trial Contact us: (212) 500-2421