”Aristokit”
                  Process driven Design



© 2008 AB Volvo
- Presentation -



                                                       Finance, strategy and
                         ...
- Presentation -
                                             VGHQ, Master coordinator Finance

                          ...
- Volvo Group -

                                                           AB Volvo
Business Areas



    Mack          R...
- Size is not everything, but it matters -


              Number of Companies
                                           ...
Finance Challenge
- Vision – Financial Reporting -


     World class quality and efficiency in financial
  reporting to facilitate planning...
- Transition to common Finance platform -




                                                                   One Finan...
- Conceptual overview, Mc Finance Solutions -
Other AB Volvo Common solutions
                                            ...
Solution - Aristokit
- Aristokit -


                    Business
                     Community                                       Refrence...
- Aristokit – Master Finance Core
                             - Aristokit -
            Model


                         ...
- Aristokit – Define, Maintain, Implement, Communicate & Educate -


                                  Master Finance Desi...
- Aristokit – Areas -

        Process            The framework of structures which guides and controls the implementation...
- Master Finance Model -

                                                              Master Finance Core:
             ...
- Aristokit – Process Architecture -




                                                                 Synchronized
   ...
- Aristokit – ARIS                     Solution Manager -
                             Business / SAP Process Hierarchy   ...
- Aristokit – Publication -
                                  - Aristokit Process Web -


                                ...
- Aristokit -

                             Violin                          ARIS                            Solution Manag...
- Volvo Project Method -




AB Volvo
441, Master Coordinator Finance
© 2008 AB Volvo
- Project method – detailed and in SolMan -



                                                     2   ”Freeze” the Road ...
- Project method – detailed and in SolMan -




                                                        Each activity have...
- Summary -
                                  Master Finance Design Board




                                            ...
- Summary -
                                                   Communication and Design

           Design in ARIS and pub...
- Lessons... -

                                                                 Buy in

           Business has been over...
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Volvo: Process Driven Design

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World class quality and efficiency in financial reporting to facilitate planning, follow-up and control A standardized* record-to-report process shared by all Volvo group companies running Master Finance

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Transcript of "Volvo: Process Driven Design"

  1. 1. ”Aristokit” Process driven Design © 2008 AB Volvo
  2. 2. - Presentation - Finance, strategy and business development, Mikael Bratt, Senior Vice President & CFO 710, Corporate Strategy & 450, Corporate Audit 440, Financial Reporting, 420, Business Control 410, Corporate Finance Business Development Mikael Hagström,Vice President 442, Group Accunting 441, Master Coordinator 447, Internal Control Finance, Helen Kylstad AB Volvo 441, Master Coordinator Finance © 2008 AB Volvo
  3. 3. - Presentation - VGHQ, Master coordinator Finance Volvo Group SAP Solutions Within Business administration Global BW Global Master CAPS Credit MIC Finance Portal HR Portal System/Solution Owner Mc Finance assignment is to govern Volvo Group SAP solutions by securing that support, maintenance and development are in line with Volvo Group Business requirements. Anders Jarenfors Responsible for; •Common structures, methods and tools •Common Support and Maintenance •Project Owner, Aristokit •Master Finance Implementation •Nissan Diesel •Volvo in Russia AB Volvo 441, Master Coordinator Finance © 2008 AB Volvo
  4. 4. - Volvo Group - AB Volvo Business Areas Mack Renault Volvo BA Asia Construction Volvo Volvo Financial Incl. Buses Trucks Trucks Trucks Nissan Diesel Equipment Penta Aero Services Business Units Volvo 3P Volvo Powertrain Volvo Parts Volvo Logistics Volvo Information Technology & Others AB Volvo 441, Master Coordinator Finance © 2008 AB Volvo
  5. 5. - Size is not everything, but it matters - Number of Companies Number of Employees within Volvo Group 400 100.000 Number of Companies Number of Master Finance users running Master Finance 130 6.500 Turn over covered in FTE’s working with Master Finance Master Finance 75-80% 7 AB Volvo 441, Master Coordinator Finance © 2008 AB Volvo
  6. 6. Finance Challenge
  7. 7. - Vision – Financial Reporting - World class quality and efficiency in financial reporting to facilitate planning, follow-up and control A standardized* record-to-report process shared by all Volvo group companies running Master Finance A non-event closing One set of key controls Transparency and Quality Master Finance coverage – 250 Companies plus acquisitions * The Record-to-Report process is the same within Volvo for the same type of companies, i.e. sales companies, holding companies, industrial companies, but not necessarily identical for all companies. AB Volvo 441, Master Coordinator Finance © 2008 AB Volvo
  8. 8. - Transition to common Finance platform - One Finance Platform several systems SEM-BCS < R/3 FI/CO ”Master Finance” Diversified Accounting Solutions 1999 2006 AB Volvo AB Volvo 441, Master Coordinator Finance © 2008 AB Volvo 8
  9. 9. - Conceptual overview, Mc Finance Solutions - Other AB Volvo Common solutions F0R BA systems Master Finance System 001 Non FI/CO systems Etc. Master Development CRM, VFS FT5 FA5 F05 FT6 FA6 F06 GCD GCA GCP FMD FMA FTC FAC F0C R/3, VIT 900 900 FT4 FA4 F04 FT3 FA3 F13 VRD VRA VRP CRM, VIT FT2 FA2 F02 VCD VCA VCP Solution Manager ZA4 Z04 MOM, VCE EVT EVA EVP ( SMD SMP ) FE1 700/710/720 800/810/820 R/3, 3P PSD PSA PSP CAPS, AB Volvo S5D S5A S5P R/3, Logistics VLD VLA VLP SOX/MIC, Finance MID MIA MIP R/3, Bus BSD BSA BSP Credit Mgmt, AB Volvo CMD CMA CMP CRM, Bus BTD BTA BTP XI HR, AB Volvo -Korea VCE -Canada, Graders VCE ( VXD VXP ) HRT HRA VCP -Canada, Prevost VBC BW-systems excluded AB Volvo 441, Master Coordinator Finance © 2008 AB Volvo
  10. 10. Solution - Aristokit
  11. 11. - Aristokit - Business Community Refrence content Aha! What information is required? System provider; -FI/CO -SolMan -ECC How shall we do this? -Netweaver -SEM What’s Master Finance? -BW -... Common Communication Platform ”SOx processes” Support Master Documentation Master Finance Kit Framework Financial Solution(s); -Master Finance Enahancement -CAPS Maintenance Financial Policies -Credit Portal Operations and Procedures -MIC -HR Development Information Model AB Volvo 441, Master Coordinator Finance © 2008 AB Volvo
  12. 12. - Aristokit – Master Finance Core - Aristokit - Model Process driven design to describe the content in Master Finance, including documentation, Education, rules and guidelines for Development, Maintenance and Implementations AB Volvo 441, Master Coordinator Finance © 2008 AB Volvo
  13. 13. - Aristokit – Define, Maintain, Implement, Communicate & Educate - Master Finance Design Board Governance Communication Maint./Dev Template/maint Core model Training Design Global Road Map Core model Road map enhancements Assignment enhancements Roll-Out Company Implementation AB Volvo 441, Master Coordinator Finance © 2008 AB Volvo
  14. 14. - Aristokit – Areas - Process The framework of structures which guides and controls the implementation and Organization maintenance of the Volvo Master Finance Concept. The information which creates a Master Finance solution fit to drive in accordance with Solution decided Financial Policies and Procedures. Hence, design and documentation, including the information and procedures which translates Volvo’s financial policies into practical instructions and steering Master data The detailed set of actions and instructions which accomplish a Master Finance Road Map implementation project from order to delivery. Infrastructures The Master Finance technical architecture and the tools which support an Tools implementation of Master Finance. Change The tools, information and procedures which enable an implementation and facilitates Management the company’s compliance to accounting and reporting standards in the Volvo Master Finance Concept. AB Volvo 441, Master Coordinator Finance © 2008 AB Volvo
  15. 15. - Master Finance Model - Master Finance Core: Designed and communicated. DEzz GBxx Functionality available for all DExx GBzz Deliverable in Master Finance implementations DE GB SEzz FRzz SE FR SExx FRyy Master Finance Master Finance Country settings: Master Finance Country settings Core Core Country specific scripts ZZ04 USzz Reflected legal requirements ZZ US ZZ05 USxx XX01 XX JP JPzz XX02 Master Finance Local settings and Configuration: JPyy Settings to make core operational Approved local functionality Gap analysis AB Volvo 441, Master Coordinator Finance © 2008 AB Volvo
  16. 16. - Aristokit – Process Architecture - Synchronized Solution Manager AB Volvo 441, Master Coordinator Finance © 2008 AB Volvo
  17. 17. - Aristokit – ARIS Solution Manager - Business / SAP Process Hierarchy SAP Solution Manager Definition Copy BPR Download 3 Project for Assignment 4 2 1 ARIS DB Selection of Download Modify Def.Copy Definition Copy BPR (Processes & Process steps) Definition Copy 5 Synchronization Template Project Volvo Standard Processes AB Volvo 441, Master Coordinator Finance © 2008 AB Volvo
  18. 18. - Aristokit – Publication - - Aristokit Process Web - Master Finance Core functionality described from Volvo Group ”Mega Processes” to actual SAP transactions... ...and communicated on the intranet AB Volvo 441, Master Coordinator Finance © 2008 AB Volvo
  19. 19. - Aristokit - Violin ARIS Solution Manager Solution Manager Aristokit Process Web Solution Design Solution template project Master Finance Roll out project Road map Global Template Synchronize Publish Knowledge Copy Copy Warehouse Assign Reconciliation Report Local Project Synchronize AB Volvo 441, Master Coordinator Finance © 2008 AB Volvo
  20. 20. - Volvo Project Method - AB Volvo 441, Master Coordinator Finance © 2008 AB Volvo
  21. 21. - Project method – detailed and in SolMan - 2 ”Freeze” the Road map ”Freeze” the Road map and upload into SolMan and upload into SolMan Road Map facts... 9 Project phases 1 During Aristokit project, During Aristokit project, 110 WorkRoad Map was the Packages the Road Map was developed in ”Excel” developed in ”Excel” 330 Activities • RECI included • Project track classification 24 Milestones 700 Accelerators AB Volvo 441, Master Coordinator Finance © 2008 AB Volvo
  22. 22. - Project method – detailed and in SolMan - Each activity have a Instruction assigned Road Map in tree Most Activities have one structure, assigned or several Accelerators to a Project AB Volvo 441, Master Coordinator Finance © 2008 AB Volvo
  23. 23. - Summary - Master Finance Design Board Governance Communication Maint./Dev Template/maint Core model Training Design Global Road Map Core model Road map enhancements Assignment enhancements Roll-Out Company Implementation AB Volvo 441, Master Coordinator Finance © 2008 AB Volvo
  24. 24. - Summary - Communication and Design Design in ARIS and publication on the intranet. emphasize a Business driven understanding propelled with documentation. With the connection between ARIS and Solution Manager we have been able to retreive and use SAP Standard content when designing Master Finance Some documentation still under construction Training Possible to ”jump” from published models into a SAP training environment. Learning maps per Business Scenario for existing companies and new Roll outs under construction Mehodology The Implementation Road map and entire methodology is based on the Process driven design and synchronization with Solution Manager, stored in one place. This limit number of supporting systems and duplications of templates. Test scenarios and some documentation is still under construction Standardize and Re-use Having the core model in ARIS as template and synchronizing this in SolMan template project lead times will be substantially improved and all will be re-usable for next implementation Pilot start in May AB Volvo 441, Master Coordinator Finance © 2008 AB Volvo
  25. 25. - Lessons... - Buy in Business has been overall positive – But want to see Business case realized Partly overlooked compexity of IT organisation and that ”freedom” is seen as less New role for Shared Service Center Change The Master Finance Concept based on the Solution Manager and ARIS tools mean change - Don’t underestimate the need to communicate and explain - Time and Cost Size does matter Master Finance Solution scope is Volvo Group – many aspects to consider in Design and Documentation Project size both in terms of activities and people add complexity - Cultural aspects - Time zone -Availability Project scope in a ”closed” system mean many interfaces and high demand on coordination AB Volvo 441, Master Coordinator Finance © 2008 AB Volvo

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