Getting Started with
Meredith Kahn and Emily Puckett Rodgers
University of Michigan Library
January 15, 2013
Except where otherwise noted, this work is subject to a Creative Commons Attribution 4.0 International
License. Copyright 2014.
Emily Puckett Rodgers
Courtesy of Michigan Photography, Austin Thomason
Courtesy of Michigan Photography, Austin Thomason
You can find our slides at → http://hdl.handle.net/2027.42/102035
Tell us about your familiarity
with Open Access:
A. I have heard the term before, but I’m not
really sure what it means.
B. I follow general trends, but still consider
myself a novice.
C. I’d say I have as much knowledge as the
D. I’m an expert. Some or most of my work
involves OA support.
After participating in this
event, you will:
● Recognize foundational aspects of these trends in order to
understand, evaluate, and apply open scholarly practices at
your own institution
● Be able to engage with these trends in your own library
● Know techniques to develop a customized elevator pitch to
your faculty or administration when they have question about
It’s Our Responsibility
“Core values of the library
community such as equal access
to information, intellectual
freedom, and the objective
stewardship and provision of
information must be preserved and
strengthened in the evolving digital
Our Call To Action
“Libraries help ensure that Americans
can access the information they need –
age, education, ethnicity, language, inc
ome, physical limitations or geographic
barriers – as the digital world continues
to evolve.” http://www.ala.org/advocacy/access
“Open Access is the free, immediate, online
availability of research articles, coupled with
the rights to use these articles fully in the
digital environment.” (SPARC)
“unrestricted access and unrestricted reuse”
(Public Library of Science)
The Short Version
RIGHT TO USE
An author can share their work with others and allow
others (scholars) to reuse it in certain ways.
An author can put a copy of the publication in their
institutional repository or on a website.
When someone else accesses the document, it is
human and machine readable.
The Long Version, Cont’d: A lot
of Rights (Digital)
● No automatic posting in any third-party repositories
● Journals make copies available in trusted third-party repositories
within 6 or 12 mo.
Journals make copies available in trusted-third party repositories
immediately upon publication
● Article full text & metadata not available in machine readable format
● Full text or metadata may be crawled with permission
● Full text, metadata, citations may be crawled or accessed freely
● Full text, metadata, citations, data & supplementary data may be
crawled or accessed through a standard API or protocol
Full text, metadata, citations, data & supplementary data provided in
machine-readable standard formats through API or protocol
What part of the definition of
Open Access (right to
most interests you?
Education, Software, Data
Open Education “is built on the belief that everyone should have the freedom to
use, customize, improve and redistribute educational resources without
“Free software focuses on the fundamental freedoms it gives to users, whereas
open source software focuses on the perceived strengths of its peer-to-peer
“Open data is data that can be freely used, reused and redistributed by anyone
– subject only, at most, to the requirement to attribute & sharealike.”
Open… lots of other things
Scholarship & Research
How do you respond when you
hear misconceptions about
Open Access Myths: A
Not everyone who wants to read your work is affiliated with a
university, and not all universities have access to the journal you
Not all OA journals have fees.
Some researchers have access to grant funds when it is necessary to
You can publish in a non-OA journal and still find a way to make your
OA and peer review are separate issues. There are many peerreviewed OA journals, just as there are many subscription journals
without peer review.
Big Trends & Current
Why Open Access
NIH Public Access Policy
“The NIH Public Access Policy ensures
that the public has access to the
published results of NIH funded research.
It requires scientists to submit final peerreviewed journal manuscripts that arise
from NIH funds to the digital archive
PubMed Central immediately upon
acceptance for publication. To help
advance science and improve human
health, the Policy requires that these
papers are accessible to the public on
PubMed Central no later than 12 months
OSTP Memo & Funding
“The Administration is committed to ensuring that, to the greatest extent and
with the fewest constraints possible and consistent with law and the objectives
set out below, the direct results of federally funded scientific research are
made available to and useful for the public, industry, and the scientific
“Policies that mobilize these publications and data for re-use through
preservation and broader public access also maximize the impact and
accountability of the Federal research investment. These policies will
accelerate scientific breakthroughs and innovation, promote
entrepreneurship, and enhance economic growth and job creation.”
NSF Data Management
“Beginning January 18, 2011, proposals submitted to NSF
must include a supplementary document of no more than
two pages labeled "Data Management Plan" (DMP) . This
supplementary document should describe how the
proposal will conform to NSF policy on the dissemination
and sharing of research results. Proposals that do not
include a DMP will not be able to be submitted.”
In which disciplines do you think
faculty will have new incentives to
think about funding sources and
Scenario: Supporting an
A faculty member working in public health wrote an
article about smoking cessation programs targeted
at teenagers. She’s ready to submit it to a
journal, but she’d like to make sure practicing
professionals without access to a university library
can easily find and read it.
What can she do to make sure her article will
be as widely accessible as possible?
Scenario: Supporting an
Publish in an OA journal.
Publish in a traditional, subscription journal that
allows self-archiving and/or sharing.
Publish in a traditional, subscription journal and
negotiate to retain rights to the work.
Deposit the work in an institutional or disciplinary
Use a stable URL from the repository to share the
article on the web, via social media, listservs, etc.
Tools for Supporting
Copyright & Funding Requirements
● SHERPA/RoMEO - Publisher/journal copyright &
● SHERPA/JULIET - Research funders’ open
access policies & requirements
Finding Journals & Repositories
● DOAJ - Directory of Open Access Journals
● OPEN DOAR - Directory of Open Access
● Ulrich’s Periodical Directory
● Disciplinary databases
Tools for Supporting
Evaluating Publication Venues
○ Is it listed?
● OASPA “Principles of Transparency & Best Practice in
○ Criteria for assessment
● Disciplinary indexes and databases
○ Does it appear in these?
● Is it the right venue for the work in question?
A faculty member in the French department is the
editor of a journal that was recently dropped by its midsize academic publisher. She and the rest of the
editorial board want to continue producing the
journal, and would like guidance on how to move
forward without the support of a traditional publisher.
What kinds of services did the former publisher of
this journal provide that our faculty editor will now
need to be concerned about?
Planning & Infrastructure
Subscriptions vs. open access
Managing submissions, peer review, and
Copyediting, typesetting, and production
Online hosting and preservation
Discoverability, SEO, indexing, etc.
Maintaining an existing audience while
attracting new readers
Tools for OA Publishing
built-in preservation solution
makes use of existing infrastructure
out-of-the box solution
large user community
Open Journal Systems
used by many journals
● good for Drupal shops
Scenario: Education &
You’ve been invited to a student meeting sponsored by
your university’s undergraduate honors program. The
faculty director would like you to talk to students about
open access. However, many of those in attendance
will be 1st- and 2nd-year students who are years away
from writing a thesis.
How can you find a way to connect with students
and make open access seem relevant to their
needs and interests?
Finding a conversation
What are your users trying to do? And
how can open access enable that?
What is unique about the community
you work with?
Are there any “teachable moments”
they might be aware of?
Finding allies & partners
journal publishing agreements
discounts on author publication charges
ability to see how various publishing approaches work
Educational and Instructional Technology Support
experience with problem solving and user support
experts in their own right
Crafting a pitch
1. Identify shared goals.
2. Explain what you do.
3. Explain why you’re unique.
4. Keep it short and focused.
5. Ask an open-ended question.
1. Read up
2. Identify what organizations you’re associated with that
o Accrediting bodies
3. Brainstorm who else is interested in OA in your community
o Take the temperature of your constituents (talk to them)
o Identify OA champions, experts, etc.(not just in the
4. Work on your pitch
Open Access by Peter Suber (MIT Press)
SPARC’s Open Access resources
The PLoS Case for Open Access
The Power of Open by Creative Commons
CC’s Next Generation Licenses
ARL’s Scholarly Communication toolkit
The Scholarly Kitchen
History of Open Access:
o Budapest, Berlin, Bethesda