AIMS workshop Case Study 4: Discovery and Access to Hybrid Collections
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AIMS workshop Case Study 4: Discovery and Access to Hybrid Collections






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AIMS workshop Case Study 4: Discovery and Access to Hybrid Collections AIMS workshop Case Study 4: Discovery and Access to Hybrid Collections Presentation Transcript

  • Discovery & Access to Hybrid Collections
    Erin O’Meara
    Electronic Records Archivist, UNC-Chapel Hill
    CREW Workshop - August 23, 2011
  • Case Study
    John (Yonni) Kenyon Chapman Papers
    Hybrid collection
    15 linear feet including digital media
    CDs comprising of material from PC, portable hard drive and digital voice recorder
    Ingesting into repository
    Caveat: processing workflows are still in progress
    Jackie Dean, Manuscripts Processing Coordinator
    Joyce Chapman, Project Librarian
  • Role of Finding Aid
    Gateway for discovery with hybrid collections
    Search engine and intra-repository discovery is still possible
    Finding aid provides in-situ access to digital materials
    Consistent with “bucketized” content access (digitized items from collections)
  • Levels of Description
    Describe down to the lowest level described in the finding aid for the series (e.g. series or folder level description)
    From that point of description, a URL is embedded to the material housed in the Carolina Digital Repository
  • Point of Access:
  • Restricted Content
    Finding aid will still provide description but indicate restrictions (e.g. reading room access only, embargoes, etc.)
    Some users will have login permissions for online access
    Other institutions have experimented with this (Emory and Harry Ransom Center at UT)
  • Access Control
    Access control is managed in our digital repository via metadata (within FOXML and Solr)
    Curator’s Workbench (ingest prep tool) can assign metadata to indicate restrictions down to the file level
    Roles-based permissions:
    Admin - (CRUD everywhere)
    Curator – can have CRU or CRUD for specific collections
    Patrons – can Read specific collections
    Public – default for collections. Only open content is available to Read
  • Usability & Perceived Accessibility
    More work/assessment needed
    Once the user exits the finding aid, many never come back(issue for both analog and hybrid collections)
    Displaying context within the repository
    Managing multiple streams of metadata (finding aid and repository)
    Does the current model of reading room access work? Is presenting material on a locked-down computer a realistic way for researchers to do their work?