AIMS workshop Case Study 4: Discovery and Access to Hybrid Collections
Discovery & Access to Hybrid Collections<br />Erin O’Meara<br />Electronic Records Archivist, UNC-Chapel Hill<br />CREW Workshop - August 23, 2011<br />
Case Study<br />John (Yonni) Kenyon Chapman Papers<br />Hybrid collection <br />15 linear feet including digital media<br />CDs comprising of material from PC, portable hard drive and digital voice recorder<br />Ingesting into repository https://cdr.lib.unc.edu/<br />Caveat: processing workflows are still in progress<br />Thanksto:<br /> Jackie Dean, Manuscripts Processing Coordinator<br />Joyce Chapman, Project Librarian<br />
Role of Finding Aid<br />Gateway for discovery with hybrid collections<br />Search engine and intra-repository discovery is still possible<br />Finding aid provides in-situ access to digital materials<br />Consistent with “bucketized” content access (digitized items from collections)<br />
Levels of Description<br />Describe down to the lowest level described in the finding aid for the series (e.g. series or folder level description)<br />From that point of description, a URL is embedded to the material housed in the Carolina Digital Repository<br />
Restricted Content<br />Finding aid will still provide description but indicate restrictions (e.g. reading room access only, embargoes, etc.)<br />Some users will have login permissions for online access<br />Other institutions have experimented with this (Emory and Harry Ransom Center at UT)<br />
Access Control <br />Access control is managed in our digital repository via metadata (within FOXML and Solr)<br />Curator’s Workbench (ingest prep tool) can assign metadata to indicate restrictions down to the file level<br />Roles-based permissions:<br />Admin - (CRUD everywhere)<br />Curator – can have CRU or CRUD for specific collections<br />Patrons – can Read specific collections<br />Public – default for collections. Only open content is available to Read<br />
Usability & Perceived Accessibility <br />More work/assessment needed <br />Issues <br />Once the user exits the finding aid, many never come back(issue for both analog and hybrid collections)<br />Displaying context within the repository<br />Managing multiple streams of metadata (finding aid and repository)<br />Does the current model of reading room access work? Is presenting material on a locked-down computer a realistic way for researchers to do their work?<br />
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