#AIIM14	
  #AIIM14	
  
#AIIM14	
  
Zero-­‐Based	
  Informa/on	
  
Governance	
   Deborah	
  H.	
  Juhnke,	
  IGP,	
  CRM	
...
#AIIM14	
  
#AIIM14	
  
SAN	
  
NAS	
  
SSD	
  
CLOUD	
  
ARCHIVE	
  
#AIIM14	
  
Zero-­‐Based	
  Informa/on	
  Governance	
  
#AIIM14	
  
Zero-­‐Based	
  Informa/on	
  Governance	
  
Re-­‐evaluate	
  assump/ons	
  and	
  modify	
  
behaviors	
  to	...
#AIIM14	
  
Zero-­‐Based	
  Informa/on	
  Governance	
  
Slow	
  the	
  growth,	
  manage	
  the	
  rest.	
  
#AIIM14	
  
Slow	
  the	
  growth,	
  manage	
  the	
  rest	
  
Core	
  	
  
Informa/on	
  	
  
Assets	
  
Create	
   Disp...
#AIIM14	
  
	
  	
  
hGp://mo?va?onal-­‐wallpaper.blogspot.com/	
  
#AIIM14	
  
8	
  Tenets	
  
Personal	
  
Accountability	
  
Execu/ve	
  
Mandate	
  
Cultural	
  
AJen/on	
  
Incremental	...
#AIIM14	
  
3	
  Steps	
  
1-­‐Interrupt	
   Crea/on	
  &	
  Receipt	
   Stop,	
  Think,	
  Adjust	
  
2-­‐Manage	
   Rete...
#AIIM14	
  
Oversight	
   Controls	
   Guidance	
  
Execu/ve	
  
mandate	
  
Self-­‐inclusive	
  
Inventory	
  
Taxonomy	
...
#AIIM14	
  
Not	
  Ready?	
  
#AIIM14	
  
Find	
  your	
  internal	
  champion	
  
Ready	
  
#AIIM14	
  
The	
  plan	
  does	
  not	
  need	
  to	
  be	
  perfect	
  
#AIIM14	
  
You	
  can	
  start	
  small	
  
#AIIM14	
  
Build	
  on	
  what	
  works	
  
	
  
#AIIM14	
  
Highlight	
  successes	
  
#AIIM14	
  
Don’t	
  go	
  it	
  alone	
  
	
  
#AIIM14	
  
Zero-­‐Based	
  Informa/on	
  Governance	
  
ü  One	
  less	
  e-­‐mail	
  
ü  One	
  less	
  CC:	
  
ü  Fi...
#AIIM14	
  
"A	
  journey	
  of	
  a	
  thousand	
  miles	
  begins	
  with	
  a	
  single	
  step."	
  
Lao-­‐tzu,	
  6th...
www.aiim.org/infochaos	
  
Do	
  YOU	
  understand	
  the	
  business	
  	
  
challenge	
  of	
  the	
  next	
  10	
  year...
#AIIM14	
  
Thanks!	
  
Deborah	
  H.	
  Juhnke,	
  IGP,	
  CRM	
  
Director	
  of	
  Informa?on	
  Governance	
  Consul?n...
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Zero-Based Information Governance

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Zero-Based Information Governance is a way of interrupting the prolific creation of information at the beginning of its life-cycle and instilling a culture of accountability for day-to-day information governance. It is a method for breaking the paralysis of inaction while avoiding high dollar technology purchases at the outset. This session examines the oversight, accountability, controls, and guidance necessary for employees to embrace their role for responsible creation and management of information.

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Zero-Based Information Governance

  1. 1. #AIIM14  #AIIM14   #AIIM14   Zero-­‐Based  Informa/on   Governance   Deborah  H.  Juhnke,  IGP,  CRM   Director  of  Informa?on  Governance  Consul?ng   Husch  Blackwell  LLP  
  2. 2. #AIIM14  
  3. 3. #AIIM14   SAN   NAS   SSD   CLOUD   ARCHIVE  
  4. 4. #AIIM14   Zero-­‐Based  Informa/on  Governance  
  5. 5. #AIIM14   Zero-­‐Based  Informa/on  Governance   Re-­‐evaluate  assump/ons  and  modify   behaviors  to  slow  the  growth  of   informa/on,  beJer  manage  our  legacy  data,   and  iden/fy  our  core  informa/on  assets.  
  6. 6. #AIIM14   Zero-­‐Based  Informa/on  Governance   Slow  the  growth,  manage  the  rest.  
  7. 7. #AIIM14   Slow  the  growth,  manage  the  rest   Core     Informa/on     Assets   Create   Dispose  
  8. 8. #AIIM14       hGp://mo?va?onal-­‐wallpaper.blogspot.com/  
  9. 9. #AIIM14   8  Tenets   Personal   Accountability   Execu/ve   Mandate   Cultural   AJen/on   Incremental   Improvement   Process  &   Policy   Coordinated   Approach   Law  &   Business   Focus   No  Early   Spend  
  10. 10. #AIIM14   3  Steps   1-­‐Interrupt   Crea/on  &  Receipt   Stop,  Think,  Adjust   2-­‐Manage   Reten/on   Classify   3-­‐Dispose   ROT   Apply  
  11. 11. #AIIM14   Oversight   Controls   Guidance   Execu/ve   mandate   Self-­‐inclusive   Inventory   Taxonomy   Legal  holds     Metrics   Storage  limits   Storage  loca/ons   File  structures   Configura/ons   Rules   ECM  systems   Metadata   Crea/on  policies   Storage  policies   Reten/on  schedule   File  plan   Training     Accountability   Specific  goals   AJainable  goals   Time   Transparency   Incen/ves  &  rewards   New  social  norms  
  12. 12. #AIIM14   Not  Ready?  
  13. 13. #AIIM14   Find  your  internal  champion   Ready  
  14. 14. #AIIM14   The  plan  does  not  need  to  be  perfect  
  15. 15. #AIIM14   You  can  start  small  
  16. 16. #AIIM14   Build  on  what  works    
  17. 17. #AIIM14   Highlight  successes  
  18. 18. #AIIM14   Don’t  go  it  alone    
  19. 19. #AIIM14   Zero-­‐Based  Informa/on  Governance   ü  One  less  e-­‐mail   ü  One  less  CC:   ü  Five  minutes  culling   Begin  Today!  
  20. 20. #AIIM14   "A  journey  of  a  thousand  miles  begins  with  a  single  step."   Lao-­‐tzu,  6th  century  BC  
  21. 21. www.aiim.org/infochaos   Do  YOU  understand  the  business     challenge  of  the  next  10  years?   This  ebook  from  AIIM  President   John  Mancini  explains.  
  22. 22. #AIIM14   Thanks!   Deborah  H.  Juhnke,  IGP,  CRM   Director  of  Informa?on  Governance  Consul?ng   Husch  Blackwell  LLP   816-­‐983-­‐8000   Deborah.juhnke@huschblackwell.com  

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